Randstad have partnered with a large local business in order to find established Executive Assistants to join their team.About the roleThe Executive Assistant provides administrative and executive support, ensuring efficient day-to-day operations and liaising with academic and professional staff, senior government offices including portfolio Ministers and other relevant bodies.Duties1. Act as the first point of contact for enquiries, managing the flow of incoming and outgoing written correspondence and phone calls, providing advice on a range of policies and procedures and ensuring compliance with clients policies and procedures for the matters processed through the office, investigating and resolving issues, when needed. 2. Provide high quality executive assistance including, but not limited to:Diary management, coordinating appointments and proactively resolving conflicting demands and commitments. International and domestic travel coordination, providing assistance on the online Travel Approval process and ensuring flight and accommodation booking in accordance with the clients policies and local area protocols.Coordinating purchase card reconciliations, reimbursements of expenses and other financial processes as required, including monitoring the office budget.Coordinating various projects, including planning and prioritising tasks and liaising with stakeholders to ensure timely project delivery.Undertaking background research, collating, analysing and presenting data to inform executive briefs and discussion papers on key issues.3. Provide high-level secretarial support to senior members of staff, including producing agendas, collating, reviewing and circulating relevant documents, minute-taking and the distribution of minutes and follow-up on action items to ensure resolution within the agreed time frames. 4. Manage events, including booking venues and equipment, liaising with external providers and contract management, arranging catering, liaising with participants and coordinating travel, accommodation and immigration aspects, as required. 5. Liaise and develop networks with administrative and executive support staff within the area, the education body and external stakeholders as appropriate. Skills and ExperienceDegree in a relevant field with demonstrated relevant experience in an executive support role in a complex environment. Experience in an education environment will be highly regarded.Demonstrated high level customer service and communication skills with experience producing business correspondence, reports and meeting papers and an ability to liaise effectively with stakeholders in a culturally diverse environment, dealing efficiently and tactfully with sensitive and confidential matters.Proven organisational skills and ability to prioritise own workload and to use sound judgement, managing competing demands and delivering high quality outcomes. Project management and/or coordination experience is required.Demonstrated event management experience, preferably in an international context.Highly developed computer skills and proficiency using the Ms Office suite, with advanced skills in Excel and Word.If this sounds like an opportunity suited to you and your current skill set, please put forward an application.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.
Randstad have partnered with a large local business in order to find established Executive Assistants to join their team.About the roleThe Executive Assistant provides administrative and executive support, ensuring efficient day-to-day operations and liaising with academic and professional staff, senior government offices including portfolio Ministers and other relevant bodies.Duties1. Act as the first point of contact for enquiries, managing the flow of incoming and outgoing written correspondence and phone calls, providing advice on a range of policies and procedures and ensuring compliance with clients policies and procedures for the matters processed through the office, investigating and resolving issues, when needed. 2. Provide high quality executive assistance including, but not limited to:Diary management, coordinating appointments and proactively resolving conflicting demands and commitments. International and domestic travel coordination, providing assistance on the online Travel Approval process and ensuring flight and accommodation booking in accordance with the clients policies and local area protocols.Coordinating purchase card reconciliations, reimbursements of expenses and other financial processes as required, including monitoring the office budget.Coordinating various projects, including planning and prioritising tasks and liaising with stakeholders to ensure timely project delivery.Undertaking background research, collating, analysing and presenting data to inform executive briefs and discussion papers on key issues.3. Provide high-level secretarial support to senior members of staff, including producing agendas, collating, reviewing and circulating relevant documents, minute-taking and the distribution of minutes and follow-up on action items to ensure resolution within the agreed time frames. 4. Manage events, including booking venues and equipment, liaising with external providers and contract management, arranging catering, liaising with participants and coordinating travel, accommodation and immigration aspects, as required. 5. Liaise and develop networks with administrative and executive support staff within the area, the education body and external stakeholders as appropriate. Skills and ExperienceDegree in a relevant field with demonstrated relevant experience in an executive support role in a complex environment. Experience in an education environment will be highly regarded.Demonstrated high level customer service and communication skills with experience producing business correspondence, reports and meeting papers and an ability to liaise effectively with stakeholders in a culturally diverse environment, dealing efficiently and tactfully with sensitive and confidential matters.Proven organisational skills and ability to prioritise own workload and to use sound judgement, managing competing demands and delivering high quality outcomes. Project management and/or coordination experience is required.Demonstrated event management experience, preferably in an international context.Highly developed computer skills and proficiency using the Ms Office suite, with advanced skills in Excel and Word.If this sounds like an opportunity suited to you and your current skill set, please put forward an application.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.
