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      • melbourne, victoria
      • contract
      • full-time
      The Company Our client is a leading global real estate services firm that helps clients transform the way people work and enjoy life. With large growth in Melbourne, this unique opportunity for a 6 month temporary position with the outlook to go permanent has opened up. Supportive team culture, offering flexibility, inclusion and career development. The RoleYou will provide administration support to the Workplace Operations Manager and to the Facilities Managers in NSW and VIC. The role predominantly involves general administrative duties - invoicing, purchase order management, analysis of data including KPI measurements, monthly reporting and contractor performance management.Key Responsibilities:General AdministrationProvide administrative and operational support to Facility ManagersMinute taking on Weekly FM Meetings and follow up on action itemsPerform other duties as requested by your direct Manager including providing relief services during leave and overload periodsInvoice ManagementFinancial review and verification of invoices, including Credit NotesProcess and matching of Preventative Maintenance and adhoc Reactive Maintenance invoices from Contractors against the correctly allocated purchase ordersEnsure invoices are processed in a timely mannerAny abnormalities to be investigated and escalated to the relevant Facility ManagerData Analysis & ReportingWork Orders Planned Maintenance PCA AuditsBlue BookMonthly Reporting Contractor MeetingsSupport Facility Manager with vendor management meetingsContractor statements – AccrualsContractor contacts (national and local)Vendor complianceMonthly statistics Mandatory Competency Obligations Understanding and compliance with the HR-4-4 ANZ Learning & Development ProcedureEnsure own mandatory competency requirements assigned through systems are completedProvide evidence based certification where required prior to work commencingParticipate in any individual development plan as part of the Performance Review ProcessEnsure your certifications in Learning Central remain current and relevant Qualifications & Technical SkillsStrong reporting and administration background Ability to work in a team or be self-driven when required Strong verbal and written communication skills Strong customer service background Intermediate Computer Skills, JDE or Converga experience desirable Qualifications in finance, property, business services or related discipline will be highly regarded Experienced in meeting external and internal client needs consistent with service level agreements Ability to lead, manage and influence business relationships in a positive direction Demonstrated capacity to address complex problems within a changing work environment How to apply:If you have the skills and experience that we are looking for, simply hit the ‘apply now’ tab on the advert, or call Louise de Gier (0449238663) or email louise.degier@randstad.com.au with your resume to discuss your suitability.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
      The Company Our client is a leading global real estate services firm that helps clients transform the way people work and enjoy life. With large growth in Melbourne, this unique opportunity for a 6 month temporary position with the outlook to go permanent has opened up. Supportive team culture, offering flexibility, inclusion and career development. The RoleYou will provide administration support to the Workplace Operations Manager and to the Facilities Managers in NSW and VIC. The role predominantly involves general administrative duties - invoicing, purchase order management, analysis of data including KPI measurements, monthly reporting and contractor performance management.Key Responsibilities:General AdministrationProvide administrative and operational support to Facility ManagersMinute taking on Weekly FM Meetings and follow up on action itemsPerform other duties as requested by your direct Manager including providing relief services during leave and overload periodsInvoice ManagementFinancial review and verification of invoices, including Credit NotesProcess and matching of Preventative Maintenance and adhoc Reactive Maintenance invoices from Contractors against the correctly allocated purchase ordersEnsure invoices are processed in a timely mannerAny abnormalities to be investigated and escalated to the relevant Facility ManagerData Analysis & ReportingWork Orders Planned Maintenance PCA AuditsBlue BookMonthly Reporting Contractor MeetingsSupport Facility Manager with vendor management meetingsContractor statements – AccrualsContractor contacts (national and local)Vendor complianceMonthly statistics Mandatory Competency Obligations Understanding and compliance with the HR-4-4 ANZ Learning & Development ProcedureEnsure own mandatory competency requirements assigned through systems are completedProvide evidence based certification where required prior to work commencingParticipate in any individual development plan as part of the Performance Review ProcessEnsure your certifications in Learning Central remain current and relevant Qualifications & Technical SkillsStrong reporting and administration background Ability to work in a team or be self-driven when required Strong verbal and written communication skills Strong customer service background Intermediate Computer Skills, JDE or Converga experience desirable Qualifications in finance, property, business services or related discipline will be highly regarded Experienced in meeting external and internal client needs consistent with service level agreements Ability to lead, manage and influence business relationships in a positive direction Demonstrated capacity to address complex problems within a changing work environment How to apply:If you have the skills and experience that we are looking for, simply hit the ‘apply now’ tab on the advert, or call Louise de Gier (0449238663) or email louise.degier@randstad.com.au with your resume to discuss your suitability.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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