15 jobs found for receptionists

We are currently seeking a receptionist or administrator to work within the NSW State Government for a 12 month, full time contract.About the role:In this role you will be responsible for:Acting as a point of contact including telephone and face to face enquires from staff and clients.Undertaking a range of administrative support services relating to the business including word processing, data entry, preparing correspondence, typing minutes, maintaining electronic and file records.Undertaking routine financial activities in account with relevant standard and practices.Maintaining and updating electronic calendar and monitor appointments and meetings.Scanning of documents to Electronic Record Management System (TRIM).Banking and responding to incoming mail About you:To be successful for this role you must have had success within a similar roleExperience using TRIMExcellent communication skillsAbility to manage confidential and sensitive informationDemonstrates a high attention to detailHighly organised with the ability to multitask Ability to deal with a diverse range of people If this sounds like a position that you would be interested in and YOU meet the criteria please apply via the link online.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

My client, a reputable construction sector based company located in Kent Town has an exciting opportunity for a friendly and experienced Front Desk Administrator to join their busy organisation on a full-time basis.You will have excellent customer service and communication skills, have a strong work ethic and be able to work well in a fast paced environment. Construction industry experience will be favourable but not essential and you will need to have full-time availability, Monday to Friday. This is a great opportunity if you enjoy a customer facing role coupled with administration duties.Your responsibilities will include: Providing excellent Customer Service and Administration assistance to internal staff and clientsLiaising with clients daily and handle all incoming reception calls and visitors in a friendly and prompt mannerOrdering kitchen and stationary supplies as neededKeeping the workspace tidy and well presented at all timesData entry, updating client files and maintaining client confidentiality at all timesprepare meeting rooms and catering if applicablePreparation of reports and quotes Providing general administration assistance when required What you'll need to succeed:You will have experience from a similar role in Service Administration or customer service ideally in a service-based business such as construction or engineering. You will be an exceptional communicator, have excellent prioritising and organising skills, strong computer skills (Word, Excel, Outlook), have a high attention to detail and be motivated and enthusiastic. If you're interested in this exciting opportunity and meet the requirements, click 'apply now' to apply online. For further enquiries, please email Kammy Lee on kammy.lee@randstad.com.au, I look forward to your application. Please note only the shortlisted candidates will be contacted immediately. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Reporting to the Practice Manager & Clinical Manager, this role is a crucial part of the medical centre operation. You will be responsible for receiving, assisting and directing patients in accessing the appropriate service or health care in a professional, courteous, efficient and effective way. This achieved by providing efficient, helpful, informative and supportive reception and administration services to patients and members of the Practice team.Ideally you will have a strong customer service focus, very good communication skills and be empathetic to others. Along with your attention to detail, you will be energetic, flexible to adapt to changing needs when required and enthusiastic A team worker and with the ability to build rapport and trust quickly with patients and staff alike.Core duties and responsibilities include:- Ensure an effective and efficient reception service is provided to patients and any other visitors to the Practice- Using your own judgement and communication skills ensure that patients with no prior appointment but who need urgentconsultation are seen in a logical and non-disruptive manner- Explain Practice arrangements and formal requirements to new and existing patients and those seeking temporary assistance and ensure procedures are completed, advise patients of relevant charges, accept payment and issuereceipts for same- Receive and make telephone calls as required. Divert calls and take messages, ensuring accuracy of detail and promptappropriate delivery- Take action on team’s requests for further information/patient contact information etc. ensuring completion of all associated paperwork in accordance with practice protocols and while maintaining strict patient confidentiality- Prepare clinical rooms for surgeries, supply prescription forms and ensure adequate supplies of consumables- Complete other daily, weekly and monthly core tasks to support to smooth running of the reception areaQualifications and Experience- Certificate in Business Administration (desirable)- Experience of Microsoft Office and Excel software- Experience in Medical Reception / Administration At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Are you looking for an opportunity to work in the government sector doing meaningful work? If so, then we have the perfect role for you.What we are looking for:A front of house Business support starExcellent computer skillsHigh attention to detailThe ability to multi-task and stay organisedA friendly and professional attitudeCritical thinking and problem solving skillsGreat communication skills and experience working in a team environmentAbility to work quickly under pressureAn empathetic and problem solving approach.What we are doing:We are inviting interested candidates to apply before Tuesday the 11th May. We are recruiting fast so contact us today to secure an interview by clicking APPLY NOW or for a confidential discussion email kris.middleton@randstad.com.au At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Our client is a highly reputable construction company based in the Melbourne. They are looking for an Office Administrator/Reception professional who has a great attention for detail and wishes to build on their existing knowledge and experience within the construction, property and engineering industry to become an integral part of their supportive and energetic team. About the roleYou will be an experienced Office Administrator/Receptionist to advance the administrative skills of the business. In this position you will provide a safe environment and operational framework to support corporate and business objectives while delivering required customer service levels. You will be willing and capable of getting involved in a spectrum of tasks and projects, operations, executive and administrative support including HR basic functions in order to help drive the business forward. Key responsibilities:Provide general administrative support to the team.Welcoming clients and suppliers as the face of the office.Answering and managing incoming calls, emails, greeting and interacting with visitors.Handle a switchboard. Diary management, using calendar and coordinated travel, including flights, hotel and car reservations.Coordinate incoming and outgoing mail, including couriersMaintain a clean and tidy office environment and manage the inventory of office suppliesAssist meetings and events, including catering, booking of meeting roomCreation and updating of policies, procedures.HR functions (onboarding, organising training and assisting in recruitment)Ad hoc duties as required.Required Skills3-5 years demonstrated previous Office Administration/Receptionist experience.Strong personality and professional presentation to be an excellent gate keeper.Strong organisational and time management skills with an ability to prioritise and manage workload and meet deadlines.Excellent communication skills both written and verbal.Self- motivated with a strong sense of accountability and ability to take ownership of tasks.Exceptional knowledge MS Office Suite.BenefitsAttractive Salary packageWorking with a high performing teamGreat team culture Melbourne office locationHow to apply:If this sounds like you “'APPLY" now and send a copy of your updated resume through to louise.degier@randstad.com.au or call Louise de Gier on 0449 238 663 for a confidential chat. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

As a Receptionist you are the heart of our client's operation, holding a significant role which encompasses an abundance of skills; for example, answering their extensive telephone lines, clients telephone lines, greeting guests, providing service and IT skills, just to name a few!You are the window through which our client is viewed. Your personal presentation must be immaculate at all times, your efficiency and professionalism first class and your smile on show!About You: Exceptional communication skills with excellent grammar, both written and verbal. Can articulate well and display great confidence, Present professionally and courteous towards clients.Display a naturally positive outlook.Strive to achieve the best results in all aspects of your role.Self motivated and goal oriented.Possess a solution and outcome oriented mindset.Adaptable to demanding priorities and changing demands to suit client needs.Present outstanding customer service and manners over the phone.Reach above and beyond to exceed client expectations.Advanced level using computer systems.Hold a strong learning aptitude.Manage tasks timely and attend to them with great attention to detail. Friendly, enthusiastic and approachable. Have a smile on show!Key Responsibilities: Manage incoming calls professionally and answer within 4 rings.Ensure everyone passing by is greeted with a great smile!Hold a proactive approach and follow up with clients.Train clients on how they can manage their telephone moves update via our internal systems.Update and maintain the reception log accordingly, scan and email to Head Office monthly.Direct sales enquiries to the responsible Manager, timely and within 30 seconds of taking the call.Ensure all programming requests are obtained in writing.Frequently test all communication set ups.Monitoring Boardroom, Meeting Room, Day Suite, overhead projector, videoconferencing and office bookings via OTIIS.Reach out to all new clients a week prior to their commencement date; introduce yourself as their new Receptionist. Go over their basic phone requirements and team names and ensure all basic communication set ups are ready prior to their arrival.Record all first voicemails and welcome messages for new clients.Administer and record daily volume of incoming calls/high volume call response for all clients enter into OTIIS accordingly.Attend to travel/hotel bookings and theatre arrangements if requested.Maintain reception area tidy.Be an excellent team player and offer assistance where required.Liaise with building management regarding air conditioning/heating, cleaning and lighting.Understand and maintain all client information with the highest level of confidentiality.Liaise with all office clients on a daily basis face-to-face and Virtual clients over the phone.Guide and education clients to use internal communication systems for their data management and booking requirements.Ensure client and floor records are accurate and up to date.Collate end of month figures and present to management end of every month.Understand the importance of efficiency, accuracy and excellence in your role.Bring your flare and make this role your own.Benefits on Offer:Join a company that understands it’s people and offers a supportive environment.Thorough training and coaching to set you up for a successful start.Competitive hourly rate on offer!Next Steps: If this sounds like you, please click “apply” to be considered today. Due to the demand of this role please note only shortlisted applicants will be contacted.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

We are recruiting two star receptionists for our clients CBD locations!As a Receptionist you are the heart of our client's operation, holding a significant role which encompasses an abundance of skills; from answering their extensive telephone lines, clients telephone lines, greeting guests, providing service and IT skills, we are just naming a few!You are the window through which our client is viewed. Your personal presentation must be immaculate at all times, your efficiency and professionalism first class and your smile on show!About You: Exceptional communication skills with excellent grammar, both written and verbal. Can articulate well and display great confidence, Present professionally and courteous towards clients.Display a naturally positive outlook.Strive to achieve the best results in all aspects of your role.Self motivated and goal oriented.Possess a solution and outcome oriented mindset.Adaptable to demanding priorities and changing demands to suit client needs.Present outstanding customer service and manners over the phone.Reach above and beyond to exceed client expectations.Advanced level using computer systems.Hold a strong learning aptitude.Manage tasks timely and attend to them with great attention to detail. Friendly, enthusiastic and approachable. Have a smile on show!Key Responsibilities: Manage incoming calls professionally and answer within 4 rings.Ensure everyone passing by is greeted with a great smile!Hold a proactive approach and follow up with clients.Train clients on how they can manage their telephone moves update via our internal systems.Update and maintain the reception log accordingly, scan and email to Head Office monthly.Direct sales enquiries to the responsible Manager, timely and within 30 seconds of taking the call.Ensure all programming requests are obtained in writing.Frequently test all communication set ups.Monitoring Boardroom, Meeting Room, Day Suite, overhead projector, videoconferencing and office bookings via OTIIS.Reach out to all new clients a week prior to their commencement date; introduce yourself as their new Receptionist. Go over their basic phone requirements and team names and ensure all basic communication set ups are ready prior to their arrival.Record all first voicemails and welcome messages for new clients.Administer and record daily volume of incoming calls/high volume call response for all clients enter into OTIIS accordingly.Attend to travel/hotel bookings and theatre arrangements if requested.Maintain reception area tidy.Be an excellent team player and offer assistance where required.Liaise with building management regarding air conditioning/heating, cleaning and lighting.Understand and maintain all client information with the highest level of confidentiality.Liaise with all office clients on a daily basis face-to-face and Virtual clients over the phone.Guide and education clients to use internal communication systems for their data management and booking requirements.Ensure client and floor records are accurate and up to date.Collate end of month figures and present to management end of every month.Understand the importance of efficiency, accuracy and excellence in your role.Join functions, networking events and team meetings and be part of a big picture!Bring your flare and make this role your own! Benefits on Offer:Join a company that understands it’s people and offers a supportive environment.Thorough training and coaching to set you up for a successful start.Competitive salary on offer! Next Steps: If this sounds like you, please click “apply” to be considered today. Due to the demand of this role please note only shortlisted applicants will be contacted.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Are you looking to upskill your current customer service skills and want to try a new industry? Are you a fast learner and have a can do attitude? Then please read more about this awesome opportunity to work as a Junior Receptionist! This is a great opportunity in a professional customer facing role, working for a reputable accounting based company. Excellent communication skills, strong work ethic and ability to work well in a fast paced environment is key. You will need to be available to commence work Monday to Friday with full-time availability and start/ finish time to be confirmed. Your duties will include: Providing excellent Customer Service and Administration assistance to internal staff and external clients.Handle all incoming reception calls and visitors in a friendly and prompt mannerOffice management so ordering kitchen and stationary supplies as neededKeeping the workspace tidy and well presented at all timesUpdating client files and maintaining client confidentiality at all timesSetting up meeting rooms and organising catering if applicableUsing spreadsheets to prepare of reports and quotesProviding general administration assistance when required such as scanning and printing documentsTo be the ideal candidate: You will have come from a similar role in Administration or Customer Service in a service-based business including retail, hospitality etc. You will be an exceptional communicator, have excellent prioritising and organising skills, good computer skills (Word, Excel), have a high attention to detail and be motivated/ enthusiastic and be professional in appearance and communication. Interested? Please click 'apply now' to apply online. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Randstad is currently seeking expressions of interest for experienced and motivated candidates for a number for corporate reception and administration roles across Brisbane. If you come from an administration background within a professional services environment, we would love to hear from you as we are currently working with a number of clients across these sectors! Roles may include but are not limited to:Reception Data entry Administration Switchboard Executive support Customer service Who we are looking for:Previous experience with a busy switchboardExcellent interpersonal skills, sound organisational and administrative skills1+ years experience in a reception roleAbility to work within a team environment High attention to detailExcellent communication skillsAbility to analyse numerical and written informationAbility to pick up new systems quickly Reliable and own transport How to Apply: Please click on the APPLY button or email rachael.devault@randstad.com.au At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Our client is a Not for Profit organisation based in Community Services support, and are looking for an experienced receptionist to join their administration team on a part time basis for a short term contract. Duties will include:Greeting clients, answering telephone calls, scheduling appointments Supporting community service and administrative staffProviding excellent customer service with a warm empathetic approachCarrying various administrative tasksProvide support across multiple office locationsTo be successful the applicant must possess to following attributes:A friendly and professional approach to customer serviceExcellent presentation Reliable and punctualHonest and hardworking with a genuine passion for their jobAbility to work autonomously and use their own initiativeExcellent communication skills (written and verbal)Excellent computer skills and knowledge Ability to multitask and work under pressureExperience with complex telephony systemsYou must have a current Employer Working with Children's checkIf this sounds like the role for you please apply now, and for further information please contact Tom Pedersen at tom.pedersen@randstad.com.au At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Our Workspace Solutions client based in the Adelaide CBD has an exciting full time, permanent opportunity for an experienced Corporate Receptionist with a professional and friendly disposition, to join their fast paced office. This is a first point of contact position where professionalism and friendliness is paramount in providing exceptional customer service to all visitors. In addition, this role requires excellent verbal and written communication with a high level of administrative skills.Not only will you be the face of the company, the first impression guests will receive when they walk through the door, you will also be accountable for the following:First contact for all guests who arrive for meetingsAnswering a high volume of calls with professionalism while being able to manage a switchboard with efficiencyTaking and ensuring messages are passed to the appropriate client on a timely basisReceiving and managing mail and organizing couriers when neededManagement of the meeting rooms when required by clientsPreparing meeting rooms and making sure the office and waiting area is immaculately presented at all timesAssistance with ad hoc administration responsibilitiesIdeally you will have:Corporate and highly professional presentationAdvanced communication skills, both verbal and writtenHighly organised with the ability to juggle conflicting priorities with easePrevious experience in a corporate, high level reception role- Hotel Concierge experience will be highly regardedMotivation to work well alone or within a teamConfidence, with an outgoing personality that enjoys an interactive work environment.Please contact Kammy Lee for further enquiries on 8468 8035 or kammy.lee@randstad.com.au. Due to the high volume of applications, please apply online with your updated CV. I look forward to your application, please note only the shortlisted candidates will be contacted immediately.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Our client is a highly reputable company based in the Melbourne North suburbs. They are looking for a Full Time Office Administrator/Reception professional who has a great attention for detail and wishes to build on their existing knowledge and experience within accounts to become an integral part of their supportive and energetic team. About the roleYou will be an experienced Office Administrator/Receptionist to advance the administrative skills of the business. In this position you will provide a safe environment and operational framework to support corporate and business objectives while delivering required customer service levels. You will be willing and capable of getting involved in a spectrum of tasks and projects, operations, executive and administrative support including HR basic functions in order to help drive the business forward. Key responsibilities:Provide general administrative support to the team.Welcoming clients and suppliers as the face of the office.Answering and managing incoming calls, emails, greeting and interacting with visitors.Handle a switchboard. Setting up new jobs, clients & suppliers in SmartTrade (can be trained on software)Accounts Payable: data check, scan and entry of invoices. Issuing purchuse orders in Smart Trade (can be trained on software)Diary management, using calendar and coordinated travel, including flights, hotel and car reservations.Coordinate incoming and outgoing mail, including couriersMaintain a clean and tidy office environment and manage the inventory of office suppliesAssist meetings and events, including catering, booking of meeting roomCreation and updating of policies, procedures.Checking timesheetsMaintence reportsAd hoc duties as required.Required SkillsDemonstrated previous Office Administration/Receptionist/Accounts Payable experience.Strong personality and professional presentation to be an excellent gate keeper.Strong organisational and time management skills with an ability to prioritise and manage workload and meet deadlines.Excellent communication skills both written and verbal.Self- motivated with a strong sense of accountability and ability to take ownership of tasks.Exceptional knowledge MS Office Suite.BenefitsAttractive Salary packageWorking with a high performing teamGreat team culture North office locationMonday - Friday 9-5pm hours How to apply:If this sounds like you send a copy of your updated resume through to louise.degier@randstad.com.au or call Louise de Gier on 0449 238 663 for a confidential chat. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Are you looking to upskill your current customer service skills and want to try a new industry? Are you a fast learner and have a can do attitude? Then please read more about this awesome opportunity to work as a Junior Receptionist! This is a great opportunity in a professional customer facing role, working for a reputable accounting based company. Excellent communication skills, strong work ethic and ability to work well in a fast paced environment is key. You will need to be available to commence work Monday to Friday with full-time availability and start/ finish time to be confirmed. Your duties will include: Providing excellent Customer Service and Administration assistance to internal staff and external clients.Handle all incoming reception calls and visitors in a friendly and prompt mannerOffice management so ordering kitchen and stationary supplies as neededKeeping the workspace tidy and well presented at all timesUpdating client files and maintaining client confidentiality at all timesSetting up meeting rooms and organising catering if applicableUsing spreadsheets to prepare of reports and quotesProviding general administration assistance when required such as scanning and printing documentsTo be the ideal candidate: You will have come from a similar role in Administration or Customer Service in a service-based business including retail, hospitality etc. You will be an exceptional communicator, have excellent prioritising and organising skills, good computer skills (Word, Excel), have a high attention to detail and be motivated/ enthusiastic and be professional in appearance and communication. Interested? Please click 'apply now' to apply online. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Randstad is currently seeking expressions of interest for experienced and motivated candidates for a number for medical reception and administration roles across Brisbane. If you come from an administration background within medical, health or aged care, we would love to hear from you as we are currently working with a number of clients across these sectors! Roles may include but are not limited to:Reception Data entry Administration Switchboard Executive support Customer service Call Centre Practice managers Who we are looking for:Previous experience with practice management software -ideally Best PracticeExcellent interpersonal skills, sound organisational and administrative skills1+ years experience in the medical or health sector preferredAbility to work within a team environment High attention to detailExcellent communication skillsAbility to analyse numerical and written informationAbility to pick up new systems quickly Reliable and own transport How to Apply: Please click on the APPLY button or email kim.pearson@randstad.com.au At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Randstad is currently seeking a Jnr Receptionist to join our clients team on a full time basis. This is a monday - friday role with no weekend work. You will be the face of a highly regarded shopping centre in townsville. You will be working in a small team of 6 people. Duties: Handling customer enquiries via telephone, face to face and email Greeting all visitorsTransferring calls as necessaryAssisting with contractor inductions General reception duties Requirements: Good communication skills Must present well Be able to work in a fast paced environment Experience with microsoft office This role has a 6 months probationary period and the ability to earn an extra 10% of your salary at the EOFY. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.