27 jobs found in victoria

This position will support, organise and resource two Directors to achieve the strategic objectives for the departments in line with the wider organisational plan.The Executive Assistant is responsible for providing day to day management and high-level support in respect to administrative support, Board Committee and divisional communications, including secretariat support to Board Committees and non-Board Committees. Key responsibilites: Daily brief on daily operational issues or as requiredProvide high level diary and inbox management to optimise and meet work requirements within complex or changing circumstancesMaintain efficient workflow by ensuring documents for review or approval are presented according to priorityPrepare, format and distribute quality written materials such as reports, agendas, minutes and general correspondence in line with the organisational style guideMaintain SharePoint document repository to ensure appropriate document controlOrganise meetings including coordination of diaries, booking of venues, catering and other associated tasks when requiredSupport compilation of the Annual Financial ReportMaintain the quality of papers for committees, including standardisation of templates and communication of timelines, and review/proof-read draft papers for consistency and independencies with other papers and organisational issuesTo be sucessful, you must have: Initiative to anticipate requirements and resolve potential issues to maximise the effective use of the Director’s timePrevious experience in coordination of Board and/or Committee for a medium to large organisation, including minute-takingDemonstrated experience and achievement in a similar administrative support position in large organisationProven interpersonal and communication skills with the ability to build effective relationships and liaise across all levels both internally, externally and with people from diverse backgroundsWell-developed organisational and time management skills with the ability to plan workload, prioritise, meet deadlinesA strong focus on attention to detail and the ability to interpret statisticsExpertise and competency in programs including SharePoint, Word, Excel and Outlook (or equivalent)How to apply:If you have the relevant skills and experience, please send an updated CV to daniela.dragovic@randstad.com.au, or click 'APPLY NOW'. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Randstad are seeking a motivated and experienced administrator to support our client, one of the biggest distributors in the South East. The Role:As a Administration Officer, your main responsibilities will include but are not limited to: Accurate and timely data entry Support preparation of payroll Produce and maintain spreadsheets Key run sheets | Process daily accruals to pay subcontractors Send daily manifests for review and approval and complete daily reconciliationsSupport weekly invoicing for customer, internal and external contractorsAssist with financial reporting and documentation including weekly KPI reports. To be successful in this role you will: Have demonstrated experience in an administration environmentAbility to work in a team A commitment to delivering an excellent standard of customer serviceA high level of organisational and technical skillsExcellent written and verbal communication skills Ability and experience managing time and data effectivelyEnjoys an organised and methodical approach within a fast paced team environmentSelf-motivated and diligent with a focus on solutions; not problemsBe able to effectively engage, influence and negotiate with relevant stakeholders within the business Please note that this position is working a rotating roster including weekend work, and depending upon the days worked, the hours are Monday 6.30am-2.30pm and Tuesday to Sunday 7.00am - 3.30pmThis position is temporary with a view for permanency. To Apply: If you have the skills required and you are looking for your next challenge, please use the link below to apply. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Document ControllerTemporary Assignment l 3 to 6 months Melbourne l SE Suburbs l VIC The OpportunityAre you an experienced Document Controller with experience in similar roles? You will have significant experience in document control within the infrastructure industry, with the ability to work as a valued member within a team on site. In this role you must be able to manage, edit and expedite project documentation externally and internally in accordance with internal procedures, project specifications and schedules to meet client expectations andcompany objectives.Duties:Meeting documents submission dates in accordance with project scheduleEnsuring quality of submissions are within required standards, mimimising customer rejections due to non-compliances.Effective liaison with different stakeholdersMaintaining document registers for each project with up-to-date and accurate informationMinimizing the document review cycleTimely issue of manufacturing data record booksProjectsReview the relevant document control procedures for highly complex projects.Publish relevant information to project engineers and project managers such as document title pages, drawing title blocks, customer specific requirements etc.Issue/obtain document numbers in line with project requirement and publish internally.Receive and transmit documents in line with project requirements. This includes complying with any customer document management systems requirements.Create and maintain all project documents management sheet.Expedite documents internally and externally.Edit and create documents as required.Ensure a high level of document integrity is maintained by coordinating and recording document flow in accordance with project documentation requirements and internal procedures.Follow up manufacturing data records with the relevant departments and compile the manufacturing data record books.Project Administration – Typing, Filing, Scanning, Copying, and other admin tasks.Internal documentsManage internal documents including design documents, specifications, MDR, etc.Communicate internal document updates to relevant stakeholders.Process developmentParticipate in updating the document control process.Identify/create the most effective tools to address the organization needs.Create a proposal for a consolidated document register/control system.Requirements:Ability to confidently implement a document control system. Have worked on a similar role prior in infrastructure industryStrong planning skills with the ability to adapt to meet deadlinesStrong interpersonal / communication skillsA can-do and positive attitude Strong MS Office skills Self-motivated and ability to work independently or in a small teamHigh attention to detailBenefits:Ability to work in a well structured team environmentWorking with a well-known companyFun and collaborative environment To apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au with a resume and short introduction. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Randstad is currently looking for HR administrator to excel in a 3-6 month position as HR compliance and contract officer. This is a great oppurtunity to work within the Higher Education University sector. Looking to start ASAP.Responsibilities Provide and support the efficient and effective delivery of HR contracts and onboarding for staff,Compliance with legislative, statutory and regulatory requirementsProvide support, solutions, interpretation and generalist HR advice in line with the collective agreement, policy, process and systemsLog all HR queries via HR Assist telephone line, providing follow up, referrals to HR consulting areas and the management of documentation relating to queries.Produce employment contracts in a timely manner with a high level of accuracy in accordance with HR Services KPIsSupport payroll teamSupport, promote and educate employee on HR self-serviceAny other duties assigned by the Manager, HR assistant About youBroad knowledge of a range of generalist HR functions including superannuation, position management, workplace health & safetyUnderstanding of SAP system (or equivalent HR information’s system)Skilled in Microsoft Office Has a current Employer Working With Childrens Check (WWCC)Strong communication skillsAttention to detailHighly organisedAbility to prioritise conflicting demandsIf you are interested in this role, please press APPLY NOW or contact Emily at emily.astbury@randstad.com.au. Those who are successful will only be contacted.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Randstad is looking for multiple Data Entry Operators, who will be based on St Kilda Road, Melbourne. Qualified candidates will be detail-oriented, organized, and accustomed to working independently in a fast-paced production environment that handles focused and repetitive tasks. Shift Requirements:Ongoing contract - no end date Part time: 3 days per week (Preferably Mon-Wed)Start ASAP! Responsibilities include:High level data entry and processingMatching data and entry of invoicesHave fast and accurate Numeric data entry skillsChecking, editing and manipulating data into an Excel spreadsheetInserting alphanumerical dataOther administrative tasks as requiredRequirementsPrevious data entry experienceUnderstand financial basics (debits and credits)High attention to detail, speed and accuracyAbility to work within a team environment as well as independently with minimal supervision.Excellent communication skills both written and verbalHigh level of confidentiality while dealing with sensitive informationComputer literate with ability to learn new systems easilyIf you are interested in this role and meet the criteria we have listed, please submit your resume ASAP. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

We have an exciting opportunity available for a Fleet Services Administrator to join our clients team in their Richmond divsion. The role will be responsible for assisting with administration and co-ordination of the organizations fleet of vehicles. Your daily responsibilities will include but won't be limited to:Work with the team to optimise fleet efficiency Processing infringments and toll invoicesAssist with asset management, including scheduled maintenance and repairsEnsures all expenses and invoices are collated and approved within timeframesMaintain regular communication with customersData entry and processingAbout you:You have exceptional organisational skills that assist you to juggle multiple tasks. You enjoy being in the office and performing administrative tasks on a daily basis. You also like engaging with with customers and aren't afraid to pick up the phone when required. You will also possess a good eye for detail, and most importantly a good attitude. Key attributes:Ability to think on your feet, work under pressure, multi-task and problem solve whilst working independentlyExceptional administrative skillsAbility to build excellent working relationships with the team, internal stakeholders and external suppliersIf this sounds like you, please get in touch by emailing your current CV to daria.savic@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

My client based in the Northern suburbs of Melbourne is currently seeking a Sales Support Administrator with experience within Construction/Building Materials and/or a Manufacturing environment background. The OpportunityThe position will be based in a fast paced environment within a dedicated and hardworking team. The successful applicant will need to be very punctual, reliable, and prepared to ‘go the extra mile’ to provide great administrative service to the sales team. You will be responsible forSupport in the estimating of projectsSupport in the tender & quoting processAdministration support to the Regional Business Development ManagerAdhoc AdministrationClient Correspondence To be successful in this role, it is essential that you haveKnowledge of the building and construction industry would be requiredExperience in the preparation of quotes/tenders would be highly regarded A client focused mindset Efficient in reading drawings and specificationsComputer literacy The successful candidate will be supporting the Business Development Manager and will be expected to demonstrate industry knowledge, attention to detail, strong customer focus and commercial outlook. You will also be motivated, and driven to succeed in a challenging change management environment.To applyPlease apply directly by clicking apply now and submitting your resume in word format.If you have any questions please contact Kathy Zhai at kathy.zhai@randstad.com.au.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

About this companyAn established Transport and Logistics company based in the western suburbs of Melbourne has been experiencing growth across their network of business lines over the last 12 months. This company is known for their efficiency and breadth of experience and continue to provide innovative solutions to their customers with in a very competitive market The OpportunityOur positions will be based in a fast paced environment with a dedicated and hardworking team. The successful applicant will need to be very punctual, reliable, and prepared to ‘go the extra mile’ to provide great transport administrative service to our Transport & Distribution clientsYou will be responsible forReceive & DispatchCollate and match documentation including driver run sheets and POD’sUpdating orders (pallets, confirming customer details etc)Assist with pricing tasks where requiredRespond to all customer request via phone and emailScanning and filing of documentsLiaising with drivers both local and line haulAdhoc dutiesTo be successful in this role, it is essential that you haveExtensive Transport Operations experienceSAP experience preferredFast and accurate data entry skiilsStrong attention to detailA willingness to go above and beyond your own dutiesStrong work ethicReliable and self motivatedHigh standard of work The successful candidate will be working within a high performance team and will be expected to demonstrate a combination of technical skillset, attention to detail, strong customer focus and commercial outlook. You will also be motivated, and driven to succeed in a challenging change management environment.Please apply directly by clicking apply now and submitting your resume in word format At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Due to significant growth, my client is seeking dedicated AM & PM Shift Document Prep & Document Scanners to assist in a 8 week upcoming project based in Richmond.The successful candidates will need to be punctual, reliable, and hardworking. You will need to care about the details and will go above and beyond to deliver results. You love to be busy, always and pride yourself on using your initiative.AM Shift: 6am till 2pm Monday to SaturdayPM Shift: 230pm till 1030pm Monday to Saturday*Hours are not flexible and will require full working rightsYour main responsibilities will bePrepping documents for archiving- removing staples, sorting and categorising documents, removing physical breaksValidation of recordsUnboxing and boxing of files where requiredHigh volume document scanningComputer operationAd hoc administrative tasksOther duties as advisedAspects of data entryContribute to the overall teams' successYou will haveIntermediate computer skillsA Positive 'can do' attitudeAbility to work in a repetitive working environmentStrong attention to detailAbility to multi taskAbility to maintain accurate records Please apply directly by clicking apply now and submitting your resume in word format At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Randstad is looking for multiple Data Entry Operators, who will be based in Richmond. This client has been providing excellent service in scanning and data management to customers for over 40 years. This position requires experienced data entry operators. Qualified candidates will be detail-oriented, organized, and accustomed to working independently in a fast-paced production environment that handles focused and repetitive tasks. Shift Requirements:2 month contract; 6 days (Monday - Saturday) doing;Morning Shift: 6:00am to 2.00pm Responsibilities include:High level data entry and processingHave fast and accurate Numeric data entry skillsChecking, editing and manipulating data into an Excel spreadsheetInserting alphanumerical dataOther administrative tasks as requiredRequirementsPrevious data entry experienceHigh attention to detail, speed and accuracyAbility to work within a team environment as well as independently with minimal supervision.Excellent communication skills both written and verbalHigh level of confidentiality while dealing with sensitive informationComputer literate with ability to learn new systems easilyIf you are interested in this role and meet the criteria we have listed, please submit your resume ASAP. Shortlisting will commence immediately for a hopeful start date of Monday August 2nd. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Project Administrator l Civils and Utilities **Applications with Project Administration Civil/Construction Experience will only be accepted**Temporary Assignment potential for Permanent l Min. 6 Months Melbourne l VIC The OpportunityAre you an experienced Project Administrator with experience in the civils and utilities sector? You will have significant experience in project administration within the property or construction space, with the ability to work as a valued member within a team on site. Being at Randstad, we are known to work with top tier infrastructure companies that deliver major essential infrastructure nationally across Australia. Duties:Facilitating ordersManually entering service ordersAdministrative coordination for ongoing projectsCoordination of internal and external communicationsVendor meeting preparationLiaising with all internal departments - drafting, estimating and constructionPreparation of contracts Managing a portfolio of clients maintaining relationships and providing exceptional customer service Co-ordinate, prepare and lodgment of documents required for permits and approvalsMaintaining accurate documentation and managing the workflow of each jobRequirements:Must have SAP Experience (PM Module is favourable) and Excel Have worked on a similar role prior in the civils construction industryAusnet experience is highly regardedStrong planning skills with the ability to adapt to meet deadlinesStrong interpersonal / communication skillsA can-do and positive attitude Strong IT skills in Excel and MS Project Self-motivated and ability to work independentlyHigh attention to detailEnjoy collaborating with a teamStrong ability in managing a diverse and busy workflow Benefits:Ability to work in a well structured environmentWorking with a well-known companyProfessional and cooperative environment Flexible to work from home once independentTo apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au. Alternatively, for a confidential discussion please contact Nikki Tampakas on 0416 355 881.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Due to an expanding portfolio of work, we are recruiting for multiple data processing adminstrators to join a friendly team in the South Eastern suburbs of Melbourne. Main responsibilities will include: Reconciliation and reviewing of records by utilising multiple CRM systems. Verifying, investigating and remediating customer records in accordance with compliance obligationsReviewing, validating, identify discrepancies and updating a range of banking recordsEnsuring high levels of compliance are met according to quality standards About the role: Start date 9th August 2021Full time 3 month contract - 38 hours, Mon-FriFull paid training provided $25 per hour + super + monthly performance incentivesClose to public transport - (south east location)Fantastic team cultureMust be able to pass background check - police clearance and credit checkAbout you:Adaptable with use of computers and systemsGreat attention to detailExcellent problem-solving abilitiesAbility to to multi-task and prioritise work tasks and work unsupervised Willing to challenge yourself If this sounds like something you would be interested in, please hit apply or email your latest CV to daria.savic@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.