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3 jobs found in Victoria

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    • bendigo, victoria
    • temporary
    • full-time
    Our client, a regionally based community focused not for profit organisation who values Compassion, Respect and Integrity, is seeking a Board Secretary with Government or Not For Profit experience, to support their CEO. Ideally you will be available to start immediately and be available for at least 3 months however this role could continue for the right person, and may also lead to a permanent role.Key selection criteria for this role:Experience in working with Boards and undertaking Board secretarial functionsKnowledge of governance practices required of a government public entity is desirableExcellent relationship management and communication skillsExcellent listening skills, emotional intelligence and empathy for othersAble to exercise good judgement, prioritise workload, be discreteExcellent report writing skills, and experience in minute-takingHigh level experience in working with leadership teamsAbility to maintain strict confidentiality.Duties include Board Governance, Executive Support and Strategic Project Support: Preparing Board Agendas, reports and papers with timely distribution via online portalAttendance at Board and Board Committee meetings; Taking and preparing minutes of Board and Board Committee meetings for Chair approval and distribution post-meetingsFollow-up and track implementation of Board decisions and actionsAssisting with enhancement of governance processes, implementation and follow-up. This is expected to include review of governance related policies, research of best practice in the sector etc.Maintain all Board files (electronic and hard copy)Support CEO/Chair with Board induction and related processes and with all regulatory mattersSupporting CEO with general administration, diary, correspondence, complaint and meeting managementUndertaking research, analysis and development of Board papers and reportsDrafting and submit approved content to meet Government reporting requirementsPreparing agendas and minutes for internal meetingsDrafting of new policies and editing existing policiesEditing draft media releases, advertisements, correspondence on behalf of the ExecutiveProviding recommendations and support improvements to the electronic record keeping systemDeveloping new business development proposalsResearch and writing of grant applicationsSupporting project coordination, as directed by CEOResearch of legislative and compliance requirements for the SectorProvide support for drafting, editing and finalising agreements and contractsAbility to attend after hours board and committee meetings regularly as well as undertake a national criminal history check will also be required. Although there are no formal qualifications required any Tertiary further education in line with the necessary skills and experience will be highly regarded. Capacity to undertake high level administrative tasks and work at a desk for a large part of workday as well as having advanced skills with Microsoft packages, video conference and other technologies will be required.If you have any experience in Board Secretarial work as well as Executive Assistance with a high level of Governance experience please send your cover letter addressing the above key selection criteria along with your detailed resume as soon as possible.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Our client, a regionally based community focused not for profit organisation who values Compassion, Respect and Integrity, is seeking a Board Secretary with Government or Not For Profit experience, to support their CEO. Ideally you will be available to start immediately and be available for at least 3 months however this role could continue for the right person, and may also lead to a permanent role.Key selection criteria for this role:Experience in working with Boards and undertaking Board secretarial functionsKnowledge of governance practices required of a government public entity is desirableExcellent relationship management and communication skillsExcellent listening skills, emotional intelligence and empathy for othersAble to exercise good judgement, prioritise workload, be discreteExcellent report writing skills, and experience in minute-takingHigh level experience in working with leadership teamsAbility to maintain strict confidentiality.Duties include Board Governance, Executive Support and Strategic Project Support: Preparing Board Agendas, reports and papers with timely distribution via online portalAttendance at Board and Board Committee meetings; Taking and preparing minutes of Board and Board Committee meetings for Chair approval and distribution post-meetingsFollow-up and track implementation of Board decisions and actionsAssisting with enhancement of governance processes, implementation and follow-up. This is expected to include review of governance related policies, research of best practice in the sector etc.Maintain all Board files (electronic and hard copy)Support CEO/Chair with Board induction and related processes and with all regulatory mattersSupporting CEO with general administration, diary, correspondence, complaint and meeting managementUndertaking research, analysis and development of Board papers and reportsDrafting and submit approved content to meet Government reporting requirementsPreparing agendas and minutes for internal meetingsDrafting of new policies and editing existing policiesEditing draft media releases, advertisements, correspondence on behalf of the ExecutiveProviding recommendations and support improvements to the electronic record keeping systemDeveloping new business development proposalsResearch and writing of grant applicationsSupporting project coordination, as directed by CEOResearch of legislative and compliance requirements for the SectorProvide support for drafting, editing and finalising agreements and contractsAbility to attend after hours board and committee meetings regularly as well as undertake a national criminal history check will also be required. Although there are no formal qualifications required any Tertiary further education in line with the necessary skills and experience will be highly regarded. Capacity to undertake high level administrative tasks and work at a desk for a large part of workday as well as having advanced skills with Microsoft packages, video conference and other technologies will be required.If you have any experience in Board Secretarial work as well as Executive Assistance with a high level of Governance experience please send your cover letter addressing the above key selection criteria along with your detailed resume as soon as possible.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • permanent
    • AU$80,000 - AU$95,000, per year, plus super, plus healthcare
    • full-time
    Are you a driven Executive Assistant or Project Administrator looking for career growth and an opportunity to enhance your knowledge and skills?We are currently recruiting for two Project Coordinators within a large international firm.These are newly created positions which will join a well established, busy and collaborative team.These are both full-time positions located in Melbourne's CBD with work from home flexibility. Your new roleDiary ManagementTravel and accommodation arrangementsProcessing expenses, client invoicing and tracking receivablesMaintaining relationships with firm members, clients, prospects and candidates with highest level of customer serviceAct as the external liaison between Consultants and their clients and their extended teamCreate, edit and format all client-facing documentsIn partnership with Office Coordinators, host clients and candidates in the local office and ensure to provide a welcoming and smooth experienceManage communication with candidates and clientsSupport consultants in their business development activities including, planning, content creation and tracking of outcomesData integrity checksSchedule all business related meetings, calls and interviewsAbout youPrevious experience as executive assistant, project administrator, coordinator or schedulingHigh level written communication skillsStrong attention to detail Proven ability to problem solve effectivelyStrategic thinker Positive mindset and strong driveIf you're interested in this position please APPLY NOW or alternatively email your CV to emily.astbury@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Are you a driven Executive Assistant or Project Administrator looking for career growth and an opportunity to enhance your knowledge and skills?We are currently recruiting for two Project Coordinators within a large international firm.These are newly created positions which will join a well established, busy and collaborative team.These are both full-time positions located in Melbourne's CBD with work from home flexibility. Your new roleDiary ManagementTravel and accommodation arrangementsProcessing expenses, client invoicing and tracking receivablesMaintaining relationships with firm members, clients, prospects and candidates with highest level of customer serviceAct as the external liaison between Consultants and their clients and their extended teamCreate, edit and format all client-facing documentsIn partnership with Office Coordinators, host clients and candidates in the local office and ensure to provide a welcoming and smooth experienceManage communication with candidates and clientsSupport consultants in their business development activities including, planning, content creation and tracking of outcomesData integrity checksSchedule all business related meetings, calls and interviewsAbout youPrevious experience as executive assistant, project administrator, coordinator or schedulingHigh level written communication skillsStrong attention to detail Proven ability to problem solve effectivelyStrategic thinker Positive mindset and strong driveIf you're interested in this position please APPLY NOW or alternatively email your CV to emily.astbury@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • contract
    • AU$83,000 - AU$90,000 per year
    • full-time
    We are currently seeking a strong Executive Assistant to provide a range of high-level secretarial, administrative and office management services to support the operations of the office and management. This is a 6 month contract requiring an immediate start date .Role responsibilities:Provide executive support services to committees, working groups and projects, including organising venues, preparing agendas and meeting documents, taking and preparing minutes and implementing and following up action itemsUndertake research, investigate options and provide recommendations and advice on a range ofadministrative issuesActively participate in continuous improvement activities to streamline processes and facilitateadministrative efficiencyInbox managementTravel, Calendar managementCoordinating events Build and sustain effective working relationships with a network of internal and external contacts tofacilitate communication, understand business needs and deliver effective and consistent serviceAbout you: Ability to draft and prepare a range of documentationAppropriately handle confidential and sensitive informationExcellent written and verbal communication skillsExcellent analytic and problem solving skillsHighly developed computer literacy, including experience using business software such as Microsoft OfficeIf you are available immediately and feel you and your experience hit the brief, please apply now. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    We are currently seeking a strong Executive Assistant to provide a range of high-level secretarial, administrative and office management services to support the operations of the office and management. This is a 6 month contract requiring an immediate start date .Role responsibilities:Provide executive support services to committees, working groups and projects, including organising venues, preparing agendas and meeting documents, taking and preparing minutes and implementing and following up action itemsUndertake research, investigate options and provide recommendations and advice on a range ofadministrative issuesActively participate in continuous improvement activities to streamline processes and facilitateadministrative efficiencyInbox managementTravel, Calendar managementCoordinating events Build and sustain effective working relationships with a network of internal and external contacts tofacilitate communication, understand business needs and deliver effective and consistent serviceAbout you: Ability to draft and prepare a range of documentationAppropriately handle confidential and sensitive informationExcellent written and verbal communication skillsExcellent analytic and problem solving skillsHighly developed computer literacy, including experience using business software such as Microsoft OfficeIf you are available immediately and feel you and your experience hit the brief, please apply now. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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