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    • melbourne, victoria
    • permanent
    • AU$70,000 - AU$100,000, per year, plus superannuation
    • full-time
    Executive Assistant/ Document Controller l Permanent Full-Time Melbourne l South Eastern Suburbs Construction IndustryThe Opportunity This position orchestrates the delivery of projects through the Sales and Preliminaries Department to Construction, through effective communication and implementation of systems. The incumbent will have key roles in pre-shaping, analysis, delivery of job details to all relevant stakeholders, sales solution selling, market analysis,competitor profiles, reports on market conditions and product trends; analyse market segments and identify opportunities for growth.Most work involves both written and oral communication, word processing and typing, and requires relevant skills such as IT, organisational and presentation skills, as well as the ability to multi-task and work well under pressure.Duties:Administration of client engagements where requiredStructured method to achieving day to day tasks Coordinating events, both internal and external and assist with marketing activitiesDrafting and processing client accountsManaging Director’s diary and email managementOrganising internal and external meetings, room bookings and invitationsClient and stakeholder liaisonCoordinating travel and accommodation as requiredGeneral administration duties for the Managing Director and the teamProject coordination experience including;Maintaining accurate documentation and managing the workflow of each jobAdministrative coordination for ongoing projectsCoordination of internal and external communicationsVendor meeting preparationLiaising with all internal departments - drafting, estimating and constructionRequirements:This position will require prevalent sales, key account management, marketing experience with demonstrated leadership and influencing capabilities including living the core values, engaging people for challenge, passion for outcomes, holding self and others accountable and rigorous systems and processes.Experience in an EA role within a medium-large organisationDemonstrated ability managing multiple stakeholders and priorities.Strong time management skills and the ability to prioritiseAbility to work autonomously with strong initiativeConfident telephone manner and ability to take chargeAbility to think strategically and thrive under pressureExperience within a construction background is favourable A thorough working knowledge of legislation, building codes and compliance requirements.High level attention to detailExtensive experience in MS Suite and Excel.Benefits:Competitive salary packagesAbility to work in a well structured team environmentWorking with a well-known companyFun and collaborative environmentTo apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au for further information or to apply with an introuction and CV. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Executive Assistant/ Document Controller l Permanent Full-Time Melbourne l South Eastern Suburbs Construction IndustryThe Opportunity This position orchestrates the delivery of projects through the Sales and Preliminaries Department to Construction, through effective communication and implementation of systems. The incumbent will have key roles in pre-shaping, analysis, delivery of job details to all relevant stakeholders, sales solution selling, market analysis,competitor profiles, reports on market conditions and product trends; analyse market segments and identify opportunities for growth.Most work involves both written and oral communication, word processing and typing, and requires relevant skills such as IT, organisational and presentation skills, as well as the ability to multi-task and work well under pressure.Duties:Administration of client engagements where requiredStructured method to achieving day to day tasks Coordinating events, both internal and external and assist with marketing activitiesDrafting and processing client accountsManaging Director’s diary and email managementOrganising internal and external meetings, room bookings and invitationsClient and stakeholder liaisonCoordinating travel and accommodation as requiredGeneral administration duties for the Managing Director and the teamProject coordination experience including;Maintaining accurate documentation and managing the workflow of each jobAdministrative coordination for ongoing projectsCoordination of internal and external communicationsVendor meeting preparationLiaising with all internal departments - drafting, estimating and constructionRequirements:This position will require prevalent sales, key account management, marketing experience with demonstrated leadership and influencing capabilities including living the core values, engaging people for challenge, passion for outcomes, holding self and others accountable and rigorous systems and processes.Experience in an EA role within a medium-large organisationDemonstrated ability managing multiple stakeholders and priorities.Strong time management skills and the ability to prioritiseAbility to work autonomously with strong initiativeConfident telephone manner and ability to take chargeAbility to think strategically and thrive under pressureExperience within a construction background is favourable A thorough working knowledge of legislation, building codes and compliance requirements.High level attention to detailExtensive experience in MS Suite and Excel.Benefits:Competitive salary packagesAbility to work in a well structured team environmentWorking with a well-known companyFun and collaborative environmentTo apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au for further information or to apply with an introuction and CV. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • permanent
    • AU$80,000 - AU$100,000, per year, plus superannuation
    • full-time
    Executive Assistant l Northern Suburbs Permanent Full-Time Role Melbourne l VIC The Opportunity Are you an experienced Executive/Personal Assistant or Office Manager with experience in the construction industry? You will have significant experience within the property or construction space, with the ability to work as a valued member within a team on site. Being at Randstad, we are known to work with top tier infrastructure companies that deliver major essential infrastructure nationally across Australia. DutiesAdministration of client engagements where requiredMinute taking Coordinating events, both internal and external and assist with marketing activitiesDrafting and processing client accountsManaging Director’s diary and email managementOrganising internal and external meetings, room bookings and invitationsClient and stakeholder liaisonCoordinating travel and accommodation as requiredGeneral administration duties for the Managing Director and the teamMaintaining accurate documentation and managing the workflow of each task Administrative coordination for the director Coordination of internal and external communicationsVendor meeting preparationLiaising with all internal departments Requirements:Extensive years of experience EA role within a large organisationDemonstrated ability managing multiple stakeholders and priorities.Intermediate to advanced in MS Suite and ExcelAbility to work autonomously with strong initiativeStrong time management skills Ability to be firm in order to get things done but to still be involved in the culture in a positive wayConfident telephone manner and ability to take chargeAbility to think strategically and thrive under pressureExperience within a construction background is favourable Benefits:Competitive salary packages Ability to work in a well structured team environmentWorking with a well-known companyFun and collaborative environmentTo apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au with an introduction and CV. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Executive Assistant l Northern Suburbs Permanent Full-Time Role Melbourne l VIC The Opportunity Are you an experienced Executive/Personal Assistant or Office Manager with experience in the construction industry? You will have significant experience within the property or construction space, with the ability to work as a valued member within a team on site. Being at Randstad, we are known to work with top tier infrastructure companies that deliver major essential infrastructure nationally across Australia. DutiesAdministration of client engagements where requiredMinute taking Coordinating events, both internal and external and assist with marketing activitiesDrafting and processing client accountsManaging Director’s diary and email managementOrganising internal and external meetings, room bookings and invitationsClient and stakeholder liaisonCoordinating travel and accommodation as requiredGeneral administration duties for the Managing Director and the teamMaintaining accurate documentation and managing the workflow of each task Administrative coordination for the director Coordination of internal and external communicationsVendor meeting preparationLiaising with all internal departments Requirements:Extensive years of experience EA role within a large organisationDemonstrated ability managing multiple stakeholders and priorities.Intermediate to advanced in MS Suite and ExcelAbility to work autonomously with strong initiativeStrong time management skills Ability to be firm in order to get things done but to still be involved in the culture in a positive wayConfident telephone manner and ability to take chargeAbility to think strategically and thrive under pressureExperience within a construction background is favourable Benefits:Competitive salary packages Ability to work in a well structured team environmentWorking with a well-known companyFun and collaborative environmentTo apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au with an introduction and CV. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • permanent
    • part-time
    Essendon and CBD l Melbourne Part-Time Permanent Build and Construction Industry Currently sourcing for an experienced Site Administrator to be involved in our clients projects based sites around Melbourne primarily responsible for providing administration support across the project sites, around Essendon and CBD.This opportunity is on a permanent part-time basis, ideal for anyone who is looking to be working either three or four days a week or school hours over five days. (between 22.8 and 25 hours a week).Duties:Administrative coordination for ongoing projectsCoordination of internal and external communicationsVendor meeting preparationLiaising with all internal departments - drafting, estimating and constructionRaising requisitions/purchase orders utilising JDEManaging a portfolio of clients maintaining relationships and providing exceptional customer service Co-ordinate, prepare and lodgment of documents required for permits and approvalsMaintaining accurate documentation and managing the workflow of each jobRequirements:In addition to prior site administration experience;Industry experience within the building and construction industryAbility to prioritise and meet conflicting deadlinesComfortable in a construction site environment with the ability to form positive stakeholder relationships of all levelsFlexibility to move yourself at project sites as requiredOutstanding written and verbal communication skills with excellent attention to detailAbility to work autonomously and as part of a team with a proactive mindsetIntermediate to advanced use of the MS Office Suite JDE exposure is favourable although not essentialBenefits:Ability to work in a well structured team environmentWorking with a well-known companyFun and collaborative environmentWork From Home Setup includes laptop and a telephone To apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au with an introduction and CV to then arrange a telephone screening. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Essendon and CBD l Melbourne Part-Time Permanent Build and Construction Industry Currently sourcing for an experienced Site Administrator to be involved in our clients projects based sites around Melbourne primarily responsible for providing administration support across the project sites, around Essendon and CBD.This opportunity is on a permanent part-time basis, ideal for anyone who is looking to be working either three or four days a week or school hours over five days. (between 22.8 and 25 hours a week).Duties:Administrative coordination for ongoing projectsCoordination of internal and external communicationsVendor meeting preparationLiaising with all internal departments - drafting, estimating and constructionRaising requisitions/purchase orders utilising JDEManaging a portfolio of clients maintaining relationships and providing exceptional customer service Co-ordinate, prepare and lodgment of documents required for permits and approvalsMaintaining accurate documentation and managing the workflow of each jobRequirements:In addition to prior site administration experience;Industry experience within the building and construction industryAbility to prioritise and meet conflicting deadlinesComfortable in a construction site environment with the ability to form positive stakeholder relationships of all levelsFlexibility to move yourself at project sites as requiredOutstanding written and verbal communication skills with excellent attention to detailAbility to work autonomously and as part of a team with a proactive mindsetIntermediate to advanced use of the MS Office Suite JDE exposure is favourable although not essentialBenefits:Ability to work in a well structured team environmentWorking with a well-known companyFun and collaborative environmentWork From Home Setup includes laptop and a telephone To apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au with an introduction and CV to then arrange a telephone screening. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • coburg, victoria
    • temporary
    • AU$25 - AU$50, per year, 10% Super
    • full-time
    Our client, a State Government agency in the Education and Sports sector based in Northern Melbourne, Victoria is looking for versatile Administration Officers to join their growing administrative team. We are looking for experienced, administrative officers looking to become a part of a new friendly team in a collaborative environment. Previous experience in Education, Sports, Events or Government is ideal but not essential. Must be available to work full time hours.If you are looking for your next opportunity and are open to temporary positions with the opportunity to stay with an organisation long term, this could be a great role for youDuties will include but not limited to:Maintaining and responding to any issues or queries via emails and phoneRecording and updating database information – including filling formsInvoicing of additional maintenance work requests and charge out work ordersAssist with filing, the scanning of documents and establishing paper filesUpdating of finance spreadsheet with all invoice transactions processedResponsible for general office administration tasksCommunicate effectively with internal and external stakeholdersLiasing with parents and teachers, providing excellent customer service Assist with the running of sports events Working from home options To be successful you will have:Previous experience in Administration or Customer Service Customer service skills Previous experience within the public sector is preferred but not essentialExcellent communication and interpersonal skillsCompetent in using Microsoft Excel Word, Excel, OutlookGood administrative and time management skillsExcellent written and verbal skillsExcellent attention to detailReside close to Coburg, if the need to return back to the office is requiredIf this sounds like the role for you please apply now, and for further information please contact Angelique Kondovasis at angelique.kondovasis@randstad.com.au.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Our client, a State Government agency in the Education and Sports sector based in Northern Melbourne, Victoria is looking for versatile Administration Officers to join their growing administrative team. We are looking for experienced, administrative officers looking to become a part of a new friendly team in a collaborative environment. Previous experience in Education, Sports, Events or Government is ideal but not essential. Must be available to work full time hours.If you are looking for your next opportunity and are open to temporary positions with the opportunity to stay with an organisation long term, this could be a great role for youDuties will include but not limited to:Maintaining and responding to any issues or queries via emails and phoneRecording and updating database information – including filling formsInvoicing of additional maintenance work requests and charge out work ordersAssist with filing, the scanning of documents and establishing paper filesUpdating of finance spreadsheet with all invoice transactions processedResponsible for general office administration tasksCommunicate effectively with internal and external stakeholdersLiasing with parents and teachers, providing excellent customer service Assist with the running of sports events Working from home options To be successful you will have:Previous experience in Administration or Customer Service Customer service skills Previous experience within the public sector is preferred but not essentialExcellent communication and interpersonal skillsCompetent in using Microsoft Excel Word, Excel, OutlookGood administrative and time management skillsExcellent written and verbal skillsExcellent attention to detailReside close to Coburg, if the need to return back to the office is requiredIf this sounds like the role for you please apply now, and for further information please contact Angelique Kondovasis at angelique.kondovasis@randstad.com.au.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • temporary
    • full-time
    Document ControllerTemporary Assignment l 3 to 6 months Melbourne l SE Suburbs l VIC The OpportunityAre you an experienced Document Controller with experience in similar roles? You will have significant experience in document control within the infrastructure industry, with the ability to work as a valued member within a team on site. In this role you must be able to manage, edit and expedite project documentation externally and internally in accordance with internal procedures, project specifications and schedules to meet client expectations andcompany objectives.Duties:Meeting documents submission dates in accordance with project scheduleEnsuring quality of submissions are within required standards, mimimising customer rejections due to non-compliances.Effective liaison with different stakeholdersMaintaining document registers for each project with up-to-date and accurate informationMinimizing the document review cycleTimely issue of manufacturing data record booksProjectsReview the relevant document control procedures for highly complex projects.Publish relevant information to project engineers and project managers such as document title pages, drawing title blocks, customer specific requirements etc.Issue/obtain document numbers in line with project requirement and publish internally.Receive and transmit documents in line with project requirements. This includes complying with any customer document management systems requirements.Create and maintain all project documents management sheet.Expedite documents internally and externally.Edit and create documents as required.Ensure a high level of document integrity is maintained by coordinating and recording document flow in accordance with project documentation requirements and internal procedures.Follow up manufacturing data records with the relevant departments and compile the manufacturing data record books.Project Administration – Typing, Filing, Scanning, Copying, and other admin tasks.Internal documentsManage internal documents including design documents, specifications, MDR, etc.Communicate internal document updates to relevant stakeholders.Process developmentParticipate in updating the document control process.Identify/create the most effective tools to address the organization needs.Create a proposal for a consolidated document register/control system.Requirements:Ability to confidently implement a document control system. Have worked on a similar role prior in infrastructure industryStrong planning skills with the ability to adapt to meet deadlinesStrong interpersonal / communication skillsA can-do and positive attitude Strong MS Office skills Self-motivated and ability to work independently or in a small teamHigh attention to detailBenefits:Ability to work in a well structured team environmentWorking with a well-known companyFun and collaborative environment To apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au with a resume and short introduction. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Document ControllerTemporary Assignment l 3 to 6 months Melbourne l SE Suburbs l VIC The OpportunityAre you an experienced Document Controller with experience in similar roles? You will have significant experience in document control within the infrastructure industry, with the ability to work as a valued member within a team on site. In this role you must be able to manage, edit and expedite project documentation externally and internally in accordance with internal procedures, project specifications and schedules to meet client expectations andcompany objectives.Duties:Meeting documents submission dates in accordance with project scheduleEnsuring quality of submissions are within required standards, mimimising customer rejections due to non-compliances.Effective liaison with different stakeholdersMaintaining document registers for each project with up-to-date and accurate informationMinimizing the document review cycleTimely issue of manufacturing data record booksProjectsReview the relevant document control procedures for highly complex projects.Publish relevant information to project engineers and project managers such as document title pages, drawing title blocks, customer specific requirements etc.Issue/obtain document numbers in line with project requirement and publish internally.Receive and transmit documents in line with project requirements. This includes complying with any customer document management systems requirements.Create and maintain all project documents management sheet.Expedite documents internally and externally.Edit and create documents as required.Ensure a high level of document integrity is maintained by coordinating and recording document flow in accordance with project documentation requirements and internal procedures.Follow up manufacturing data records with the relevant departments and compile the manufacturing data record books.Project Administration – Typing, Filing, Scanning, Copying, and other admin tasks.Internal documentsManage internal documents including design documents, specifications, MDR, etc.Communicate internal document updates to relevant stakeholders.Process developmentParticipate in updating the document control process.Identify/create the most effective tools to address the organization needs.Create a proposal for a consolidated document register/control system.Requirements:Ability to confidently implement a document control system. Have worked on a similar role prior in infrastructure industryStrong planning skills with the ability to adapt to meet deadlinesStrong interpersonal / communication skillsA can-do and positive attitude Strong MS Office skills Self-motivated and ability to work independently or in a small teamHigh attention to detailBenefits:Ability to work in a well structured team environmentWorking with a well-known companyFun and collaborative environment To apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au with a resume and short introduction. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • temporary
    • AU$40.00 - AU$50.00, per hour, plus superannuation
    • full-time
    Project Administrator l Civils and Utilities **Applications with Project Administration Civil/Construction Experience will only be accepted**Temporary Assignment potential for Permanent l Min. 6 Months Melbourne l VIC The OpportunityAre you an experienced Project Administrator with experience in the civils and utilities sector? You will have significant experience in project administration within the property or construction space, with the ability to work as a valued member within a team on site. Being at Randstad, we are known to work with top tier infrastructure companies that deliver major essential infrastructure nationally across Australia. Duties:Facilitating ordersManually entering service ordersAdministrative coordination for ongoing projectsCoordination of internal and external communicationsVendor meeting preparationLiaising with all internal departments - drafting, estimating and constructionPreparation of contracts Managing a portfolio of clients maintaining relationships and providing exceptional customer service Co-ordinate, prepare and lodgment of documents required for permits and approvalsMaintaining accurate documentation and managing the workflow of each jobRequirements:Must have SAP Experience (PM Module is favourable) and Excel Have worked on a similar role prior in the civils construction industryAusnet experience is highly regardedStrong planning skills with the ability to adapt to meet deadlinesStrong interpersonal / communication skillsA can-do and positive attitude Strong IT skills in Excel and MS Project Self-motivated and ability to work independentlyHigh attention to detailEnjoy collaborating with a teamStrong ability in managing a diverse and busy workflow Benefits:Ability to work in a well structured environmentWorking with a well-known companyProfessional and cooperative environment Flexible to work from home once independentTo apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au. Alternatively, for a confidential discussion please contact Nikki Tampakas on 0416 355 881.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Project Administrator l Civils and Utilities **Applications with Project Administration Civil/Construction Experience will only be accepted**Temporary Assignment potential for Permanent l Min. 6 Months Melbourne l VIC The OpportunityAre you an experienced Project Administrator with experience in the civils and utilities sector? You will have significant experience in project administration within the property or construction space, with the ability to work as a valued member within a team on site. Being at Randstad, we are known to work with top tier infrastructure companies that deliver major essential infrastructure nationally across Australia. Duties:Facilitating ordersManually entering service ordersAdministrative coordination for ongoing projectsCoordination of internal and external communicationsVendor meeting preparationLiaising with all internal departments - drafting, estimating and constructionPreparation of contracts Managing a portfolio of clients maintaining relationships and providing exceptional customer service Co-ordinate, prepare and lodgment of documents required for permits and approvalsMaintaining accurate documentation and managing the workflow of each jobRequirements:Must have SAP Experience (PM Module is favourable) and Excel Have worked on a similar role prior in the civils construction industryAusnet experience is highly regardedStrong planning skills with the ability to adapt to meet deadlinesStrong interpersonal / communication skillsA can-do and positive attitude Strong IT skills in Excel and MS Project Self-motivated and ability to work independentlyHigh attention to detailEnjoy collaborating with a teamStrong ability in managing a diverse and busy workflow Benefits:Ability to work in a well structured environmentWorking with a well-known companyProfessional and cooperative environment Flexible to work from home once independentTo apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au. Alternatively, for a confidential discussion please contact Nikki Tampakas on 0416 355 881.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • geelong, victoria
    • temporary
    • AU$30.00 - AU$30.00, per hour, plus superannuation
    • full-time
    We are seeking two full time or part time Data Entry Administrators for our government client. These role commence asap for 6 weeks. Currently working a hybrid from Geelong office and home. The roles:- the role will be primarily focused on inputting data and admin support Full time or part time applications acceptedHigh attention to detail and efficiency it critical.Please apply now or reach out to sarah.lowes-fernando@randstad.com.au / 03 9590 2211 At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    We are seeking two full time or part time Data Entry Administrators for our government client. These role commence asap for 6 weeks. Currently working a hybrid from Geelong office and home. The roles:- the role will be primarily focused on inputting data and admin support Full time or part time applications acceptedHigh attention to detail and efficiency it critical.Please apply now or reach out to sarah.lowes-fernando@randstad.com.au / 03 9590 2211 At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • temporary
    • AU$28 - AU$50, per year, + 10% Super
    • full-time
    Our client, a State Government agency in the Transport sector is looking for multiple Administration and Business Support Officers to join their growing administrative teams across Metropolitan Melbourne. We are looking for experienced, administrative officers looking to become a part of a new friendly team in a collaborative environment. Must be available to work full time hours.If you are looking for your next opportunity and are open to temporary positions with the opportunity to stay with an organisation long term, this could be a great role for youDuties will include but not limited to:Maintaining and responding to any issues or queries via emails and phoneMaintenance of rate cards and register of staffRecording and updating subcontractor insurance registers – including filling certificatesInvoicing of additional maintenance work requests and charge out work ordersAssist with filing, the scanning of documents and establishing paper filesUpdating of finance spreadsheet with all invoice transactions processedResponsible for general office administration tasksTo be successful you will have:Previous experience in Administration or Business Support OfficerPrevious experience within the public sector is preferred but not essentialPrevious experience using Adobe Pro, Oracle or TRIM is also favoured upon but not essentialExcellent communication and interpersonal skillsCompetent in using Microsoft Excel Word, Excel, OutlookGood administrative and time management skillsExcellent written and verbal skillsExcellent attention to detailIf this sounds like the role for you please apply now, and for further information please contact Angelique Kondovasis at angelique.kondovasis@randstad.com.au.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Our client, a State Government agency in the Transport sector is looking for multiple Administration and Business Support Officers to join their growing administrative teams across Metropolitan Melbourne. We are looking for experienced, administrative officers looking to become a part of a new friendly team in a collaborative environment. Must be available to work full time hours.If you are looking for your next opportunity and are open to temporary positions with the opportunity to stay with an organisation long term, this could be a great role for youDuties will include but not limited to:Maintaining and responding to any issues or queries via emails and phoneMaintenance of rate cards and register of staffRecording and updating subcontractor insurance registers – including filling certificatesInvoicing of additional maintenance work requests and charge out work ordersAssist with filing, the scanning of documents and establishing paper filesUpdating of finance spreadsheet with all invoice transactions processedResponsible for general office administration tasksTo be successful you will have:Previous experience in Administration or Business Support OfficerPrevious experience within the public sector is preferred but not essentialPrevious experience using Adobe Pro, Oracle or TRIM is also favoured upon but not essentialExcellent communication and interpersonal skillsCompetent in using Microsoft Excel Word, Excel, OutlookGood administrative and time management skillsExcellent written and verbal skillsExcellent attention to detailIf this sounds like the role for you please apply now, and for further information please contact Angelique Kondovasis at angelique.kondovasis@randstad.com.au.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • ballarat, victoria
    • contract
    • AU$37.00 - AU$48.00 per hour
    • full-time
    Our client is seeking Admin Support Officers to commence a contract from 26 July 2021 to 17 September to provide administrative and secretarial support to staff and management at their Ballarat based Communications Centre. The role would suit a high level administrator who has an ability to multi-task. The role :- shift work, 3 days on / 3 days off including weekends. Ballarat based - onsite Assist the Centre Manager and others withadministrative and secretarial supportAct as the initial point of contact for the Centre Manager by screening calls, answering routine enquiries and processing messagesmanagement and co-ordination of meetings, preparation and distribution of agendas, minutes of meetingsPrepare draft correspondence and documents Organise and coordinate function & venue bookings, catering, travel and accommodation arrangementsCo-ordinate management of stationary and uniform orders including control of stock,ordering and purchasing of supplies,Preparation and processing of accounts for payment, processing and reimbursement of petty cash and the coordination, collection and analysis of information for budgetary and monitoring purposes.Coordinate changes and updates to the CASO roster maintain, update and submit CASO roster for monthly publicationRun monthly reports About you:- Demonstrated substantial experience and expertise providing high level administrative support understanding of meeting protocol with experience in agenda preparation and minute taking experienceEffective verbal and written communication skills to enable effective interaction with staff and stakeholders,Planning and organising skills to prioritise tasks to achieve outcomes within required timeframes,Working knowledge of Microsoft Office suite applications including intermediate computer skills, in particular Word,Excel, PowerPoint and OutlookCustomer service orientation to ensure internal and external client needs are responded toRequired to possess a current Victorian Driver LicencePlease apply now or reach out to sarah.lowes-fernando@randstad.com.au / 03 9590 2211 for more detail. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Our client is seeking Admin Support Officers to commence a contract from 26 July 2021 to 17 September to provide administrative and secretarial support to staff and management at their Ballarat based Communications Centre. The role would suit a high level administrator who has an ability to multi-task. The role :- shift work, 3 days on / 3 days off including weekends. Ballarat based - onsite Assist the Centre Manager and others withadministrative and secretarial supportAct as the initial point of contact for the Centre Manager by screening calls, answering routine enquiries and processing messagesmanagement and co-ordination of meetings, preparation and distribution of agendas, minutes of meetingsPrepare draft correspondence and documents Organise and coordinate function & venue bookings, catering, travel and accommodation arrangementsCo-ordinate management of stationary and uniform orders including control of stock,ordering and purchasing of supplies,Preparation and processing of accounts for payment, processing and reimbursement of petty cash and the coordination, collection and analysis of information for budgetary and monitoring purposes.Coordinate changes and updates to the CASO roster maintain, update and submit CASO roster for monthly publicationRun monthly reports About you:- Demonstrated substantial experience and expertise providing high level administrative support understanding of meeting protocol with experience in agenda preparation and minute taking experienceEffective verbal and written communication skills to enable effective interaction with staff and stakeholders,Planning and organising skills to prioritise tasks to achieve outcomes within required timeframes,Working knowledge of Microsoft Office suite applications including intermediate computer skills, in particular Word,Excel, PowerPoint and OutlookCustomer service orientation to ensure internal and external client needs are responded toRequired to possess a current Victorian Driver LicencePlease apply now or reach out to sarah.lowes-fernando@randstad.com.au / 03 9590 2211 for more detail. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • temporary
    • AU$28.00 - AU$30.00 per hour
    • part-time
    Receptionist l Civils and Utilities Part-time l 20 hours a week l Temporary AssignmentMelbourne l CBDThe Opportunity:Are you an experienced Receptionist with experience in the civil and utilities sector? You will have significant experience in reception administration within the property or construction space, with the ability to work as a valued member within a team and individually. Being at Randstad, we are known to work with top tier infrastructure companies that deliver major essential infrastructure nationally across Australia. Duties:Front of house duties Attending to and screening incoming telephone & email enquiriesGreeting clients in an efficient, professional & friendly mannerCoordinating internal functions and cateringMaintenance of filing systems and databasesDistribution of mail and courier itemsOrdering of office suppliesMaintaining kitchenAd hoc admin as requiredRequirements:You will ideally have a minimum of 6 months experience within an administration/reception role or come with a strong Hospitality experienceHigh attention to detail and data entry experience including strong administration coordination skillsExperience with MS Office Suites and other software/systemsBring a positive attitude and enjoy assisting other team members where neededHave excellent communication skillsHave the ability to manage your workload and be a key player for the teamBe passionate about starting your career as a Receptionist and being the face of the business!Strong attention to detailConfident phone mannerNo plans to go away over the next 6 months Benefits:Generous hourly rate Flexible working hours Ability to work in a well structured team environmentWorking with a well-known companyFun and collaborative environment To apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au. Alternatively, for a confidential discussion please contact Nikki Tampakas on 0416 355 881.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Receptionist l Civils and Utilities Part-time l 20 hours a week l Temporary AssignmentMelbourne l CBDThe Opportunity:Are you an experienced Receptionist with experience in the civil and utilities sector? You will have significant experience in reception administration within the property or construction space, with the ability to work as a valued member within a team and individually. Being at Randstad, we are known to work with top tier infrastructure companies that deliver major essential infrastructure nationally across Australia. Duties:Front of house duties Attending to and screening incoming telephone & email enquiriesGreeting clients in an efficient, professional & friendly mannerCoordinating internal functions and cateringMaintenance of filing systems and databasesDistribution of mail and courier itemsOrdering of office suppliesMaintaining kitchenAd hoc admin as requiredRequirements:You will ideally have a minimum of 6 months experience within an administration/reception role or come with a strong Hospitality experienceHigh attention to detail and data entry experience including strong administration coordination skillsExperience with MS Office Suites and other software/systemsBring a positive attitude and enjoy assisting other team members where neededHave excellent communication skillsHave the ability to manage your workload and be a key player for the teamBe passionate about starting your career as a Receptionist and being the face of the business!Strong attention to detailConfident phone mannerNo plans to go away over the next 6 months Benefits:Generous hourly rate Flexible working hours Ability to work in a well structured team environmentWorking with a well-known companyFun and collaborative environment To apply online, please click on the appropriate link or email nikki.tampakas@randstad.com.au. Alternatively, for a confidential discussion please contact Nikki Tampakas on 0416 355 881.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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