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5 Permanent Administration & office support jobs found in Epping, Victoria

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    • melbourne, victoria
    • permanent
    • AU$120,000 - AU$135,000 per year
    • full-time
    Category Contract SpecialistOur client is a leading financial services organisation who are seeking multiple Contract Specialists to join their Software, Marketing and Professional Services categories. The RoleWorking with the respective Sourcing Specialists and Category Managers, you will be responsible for providing support, advice and insights on existing contracts within the category and ensuring obligations are being met from the negotiation contracts. You will also work closely with the sourcing team in order to understand contract terms and SLAs. About youStrong stakeholder management and negotiation skillsPrior experience within the contracts spaceStrong understanding of end to end procurement life cycle managementCan-do attitude and adaptable in natureAustralian Citizen or Permanent Residents onlyIf you have any questions regarding this role please email leanne.mohan@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Category Contract SpecialistOur client is a leading financial services organisation who are seeking multiple Contract Specialists to join their Software, Marketing and Professional Services categories. The RoleWorking with the respective Sourcing Specialists and Category Managers, you will be responsible for providing support, advice and insights on existing contracts within the category and ensuring obligations are being met from the negotiation contracts. You will also work closely with the sourcing team in order to understand contract terms and SLAs. About youStrong stakeholder management and negotiation skillsPrior experience within the contracts spaceStrong understanding of end to end procurement life cycle managementCan-do attitude and adaptable in natureAustralian Citizen or Permanent Residents onlyIf you have any questions regarding this role please email leanne.mohan@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • permanent
    • AU$140,000 - AU$160,000 per year
    • full-time
    Sourcing Specialist Our client is a leading financial services organisation who are seeking multiple Sourcing Specialists to join their team on a permanent basis. They are seeking specialists to work in their Professional Services Category, Computing Category and Software Category. The RoleReporting to respective Category Managers, you will be responsible for the sourcing process from start to finish from sourcing strategy through to contract negotiation. About you Strong stakeholder management and negotiation skillsPrior experience in Sourcing role specific to the above categories (Professional Service, Computing or Software)Strong understanding of end to end procurement life cycle management and category management Permanent Resident or Australian Citizen ONLYFor Computing and Software roles - you must have prior experience in IT sourcing If you are interested or have any additional questions regarding the above, please reach out to leanne.mohan@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Sourcing Specialist Our client is a leading financial services organisation who are seeking multiple Sourcing Specialists to join their team on a permanent basis. They are seeking specialists to work in their Professional Services Category, Computing Category and Software Category. The RoleReporting to respective Category Managers, you will be responsible for the sourcing process from start to finish from sourcing strategy through to contract negotiation. About you Strong stakeholder management and negotiation skillsPrior experience in Sourcing role specific to the above categories (Professional Service, Computing or Software)Strong understanding of end to end procurement life cycle management and category management Permanent Resident or Australian Citizen ONLYFor Computing and Software roles - you must have prior experience in IT sourcing If you are interested or have any additional questions regarding the above, please reach out to leanne.mohan@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • permanent
    • full-time
    A global agency is looking for an Office Coordinator/Receptionist to join their team, and complete a Certificate III in Business during work. The successful candidate will be supported throughout the course, and given the necessary time and space needed to complete course requirements during work hours.The ideal candidate will be driven and self-sufficient, love supporting a team, and eager to learn and upskill. Address: Collins St, Melbourne VIC 3000 (2 minute walk from Southern Cross Station)Working hours: 8am - 5am Attractive salary packageResponsibilitiesAnswer phone calls and take messagesGeneral reception duties of greeting people, offering water, tea/coffee. Primary contact for all people entering the office.Coles - Ordering amenities: coffee/tea/cleaning products, first aid products, panadol, toiletries.Adhoc ordering office suppliesKeep stationery cupboards tidy and stockedArrange to have security bins clearedOrder express post courier bags from Aus PostDistribute mail dropped off at receptionOrder Nespresso pods and ensure machines are working well - empty used coffee tokensSend out daily reminders of the schedule re kitchen duties and maintenance. All kitchens need to be topped up weekly with productsOrder food/drinks for work events, and set up on dayContact Facilities for any help/maintenance requiredAssist in booking meeting rooms for staffKeep office clean and in order, ensure meeting rooms are wiped down and left cleanEnsure all new starters get put on the generic email groupsCreate weekly good news email, collect updates from the team and post them BenefitsWork with a friendly, high performing teamBirthday leave!Parental leave, purchased leave, loyalty leave, paid voluntary leaveHolistic wellbeing company program - monthly events, e.g., mindfulness coaching, breathing exercises, online yoga session, cooking classCounselling and support - confidential support when needed for personal or work related issuesFlu vaccination - onsite or a voucher to take to the pharmacyFitness + gym discountsHealth cover discountQuarterly and annual awards and draws - $3000 travel voucherNovated lease - car financeFinancial literacy - online seminars on financeRetail discountsPlease note that any prior or current qualifications in a similar course will deem you ineligible for funding for this opportunity. To apply, submit your application, or send your CV to Mel at mel.basic@randstad.com.au. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    A global agency is looking for an Office Coordinator/Receptionist to join their team, and complete a Certificate III in Business during work. The successful candidate will be supported throughout the course, and given the necessary time and space needed to complete course requirements during work hours.The ideal candidate will be driven and self-sufficient, love supporting a team, and eager to learn and upskill. Address: Collins St, Melbourne VIC 3000 (2 minute walk from Southern Cross Station)Working hours: 8am - 5am Attractive salary packageResponsibilitiesAnswer phone calls and take messagesGeneral reception duties of greeting people, offering water, tea/coffee. Primary contact for all people entering the office.Coles - Ordering amenities: coffee/tea/cleaning products, first aid products, panadol, toiletries.Adhoc ordering office suppliesKeep stationery cupboards tidy and stockedArrange to have security bins clearedOrder express post courier bags from Aus PostDistribute mail dropped off at receptionOrder Nespresso pods and ensure machines are working well - empty used coffee tokensSend out daily reminders of the schedule re kitchen duties and maintenance. All kitchens need to be topped up weekly with productsOrder food/drinks for work events, and set up on dayContact Facilities for any help/maintenance requiredAssist in booking meeting rooms for staffKeep office clean and in order, ensure meeting rooms are wiped down and left cleanEnsure all new starters get put on the generic email groupsCreate weekly good news email, collect updates from the team and post them BenefitsWork with a friendly, high performing teamBirthday leave!Parental leave, purchased leave, loyalty leave, paid voluntary leaveHolistic wellbeing company program - monthly events, e.g., mindfulness coaching, breathing exercises, online yoga session, cooking classCounselling and support - confidential support when needed for personal or work related issuesFlu vaccination - onsite or a voucher to take to the pharmacyFitness + gym discountsHealth cover discountQuarterly and annual awards and draws - $3000 travel voucherNovated lease - car financeFinancial literacy - online seminars on financeRetail discountsPlease note that any prior or current qualifications in a similar course will deem you ineligible for funding for this opportunity. To apply, submit your application, or send your CV to Mel at mel.basic@randstad.com.au. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • permanent
    • full-time
    Our client is a highly reputable construction company based in Melbourne’s South East. They are looking for an Office Administrator/Accounts Professional who has a great attention to detail and wishes to build on their existing knowledge and experience to become an integral part of their supportive and energetic team. You will be willing and capable of getting involved in a spectrum of tasks and projects, operations, executive and administrative support including HR basic functions in order to help drive the business forward. This is a full-time role, supporting the office’s core hours.Key responsibilities: Attend internal weekly/fortnightly meetings and complete Minutes of meeting and issue receive, record, open and distribute incoming mailAnswer incoming phone callsAssistance in preparing excel spreadsheets, word templates, forms or lettersCoordinate couriers if required for deliveriesCarry out purchasing of office equipment from local suppliersReconciliation of bank statement on a weekly basisReceive and match up all delivery dockets to purchase orders for stock inventoryEnter all delivery dockets for project deliveries, monitor all delivery dockets are received and follow up if not receivedMaintain internal filing, including accounts payable, account receivable documentation, and other miscellaneous filingReceive suppliers invoices and match up to all purchase orders and delivery dockets. Check all supplier invoices for correct information including due dates, products and pricesUpdate project spreadsheet of all material supplies received and allocate the quantitiesCheck and process Credit ApplicationsApprove and prepare subcontractor claims for processingCreate a monthly batch file for end of month payments and issue remittance advicesCommunicate with suppliers in relation to outstanding creditsManage accounts receivable including communicating with customers to ensure payments are made on time in accordance with the business’s termsPrepare a monthly debtors report of claims and monitor funds receivedPrepare purchase orders and assist Contracts Administrators if requiredPrepare Forecast reports and profit and loss on a monthly basis for management meetingAssisting the General Manager and Director with emailsKeep stationary supplies tidy and cleanArchive files on a yearly basisMonitor Staff Amenities suppliesFulfil other duties as required by management and other department personnel as requested/requiredSkillsCommitted to providing exceptional customer service across all channels; written, phone and face to face.The ability to communicate clearly and concisely, varying communication style depending on the audience.Excellent attention to detailAbility to apply knowledge in a practical, commercial manner.Willingness to assist and support others as required and get on with team members.Time management/organisation: accomplish objectives effectively within the time frame given, and carry out administrative duties within the portfolio in an efficient and timely manner.Ability to work under pressure with a professional approachExperienceDemonstrated experience working in an office administrative and/or accounts role within a similar environmentExceptional knowledge of MS Office Suite. Benefits Attractive Salary package, based on experience.Great team culture Exposure to a growing commercial construction companyHow to apply: If this sounds like you "APPLY" now and send a copy of your updated resume through to hannah.smaili@randstad.com.au or call Hannah Smaili on 0401 394 169 for a confidential chat.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Our client is a highly reputable construction company based in Melbourne’s South East. They are looking for an Office Administrator/Accounts Professional who has a great attention to detail and wishes to build on their existing knowledge and experience to become an integral part of their supportive and energetic team. You will be willing and capable of getting involved in a spectrum of tasks and projects, operations, executive and administrative support including HR basic functions in order to help drive the business forward. This is a full-time role, supporting the office’s core hours.Key responsibilities: Attend internal weekly/fortnightly meetings and complete Minutes of meeting and issue receive, record, open and distribute incoming mailAnswer incoming phone callsAssistance in preparing excel spreadsheets, word templates, forms or lettersCoordinate couriers if required for deliveriesCarry out purchasing of office equipment from local suppliersReconciliation of bank statement on a weekly basisReceive and match up all delivery dockets to purchase orders for stock inventoryEnter all delivery dockets for project deliveries, monitor all delivery dockets are received and follow up if not receivedMaintain internal filing, including accounts payable, account receivable documentation, and other miscellaneous filingReceive suppliers invoices and match up to all purchase orders and delivery dockets. Check all supplier invoices for correct information including due dates, products and pricesUpdate project spreadsheet of all material supplies received and allocate the quantitiesCheck and process Credit ApplicationsApprove and prepare subcontractor claims for processingCreate a monthly batch file for end of month payments and issue remittance advicesCommunicate with suppliers in relation to outstanding creditsManage accounts receivable including communicating with customers to ensure payments are made on time in accordance with the business’s termsPrepare a monthly debtors report of claims and monitor funds receivedPrepare purchase orders and assist Contracts Administrators if requiredPrepare Forecast reports and profit and loss on a monthly basis for management meetingAssisting the General Manager and Director with emailsKeep stationary supplies tidy and cleanArchive files on a yearly basisMonitor Staff Amenities suppliesFulfil other duties as required by management and other department personnel as requested/requiredSkillsCommitted to providing exceptional customer service across all channels; written, phone and face to face.The ability to communicate clearly and concisely, varying communication style depending on the audience.Excellent attention to detailAbility to apply knowledge in a practical, commercial manner.Willingness to assist and support others as required and get on with team members.Time management/organisation: accomplish objectives effectively within the time frame given, and carry out administrative duties within the portfolio in an efficient and timely manner.Ability to work under pressure with a professional approachExperienceDemonstrated experience working in an office administrative and/or accounts role within a similar environmentExceptional knowledge of MS Office Suite. Benefits Attractive Salary package, based on experience.Great team culture Exposure to a growing commercial construction companyHow to apply: If this sounds like you "APPLY" now and send a copy of your updated resume through to hannah.smaili@randstad.com.au or call Hannah Smaili on 0401 394 169 for a confidential chat.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • permanent
    • AU$60,000 - AU$65,000 per year
    • full-time
    Our client is a highly reputable construction company based in the Melbourne's South East suburbs. They are looking for an Office Administrator/Receptionist who has a great attention for detail and wishes to build on their existing knowledge and experience within accounts to become an integral part of their supportive and energetic team. This is a full-time position based in the office, located in Melbourne's South East suburbs.About the roleYou will be an experienced Office Administrator/Receptionist to advance the administrative skills of the business. In this position you will provide a safe environment and operational framework to support corporate and business objectives while delivering required customer service levels. You will be willing and capable of getting involved in a spectrum of tasks and projects, operations, executive and administrative support including HR basic functions in order to help drive the business forward.Key responsibilities● Provide general administrative support to the team.● Welcoming clients and suppliers as the face of the office.● Answering and managing incoming calls, emails, greeting and interacting with visitors.● Handle a switchboard.● Diary management, using calendar and coordinated travel, including flights, hotel and car reservations.● Coordinate incoming and outgoing mail, including couriers● Maintain a clean and tidy office environment and manage the inventory of office supplies● Assist meetings and events, including catering, booking of meeting room● Creation and updating of policies, procedures.● HR functions (onboarding, organising training and assisting in recruitment)● Ad hoc duties as required.Required skills● Demonstrated previous Office Administration/Receptionist experience preferred.● Strong personality and professional presentation to be an excellent gate keeper.● Strong organisational and time management skills with an ability to prioritise and manage workload and meetdeadlines.● Excellent communication skills both written and verbal.● Self-motivated with a strong sense of accountability and ability to take ownership of tasks.● Exceptional knowledge MS Office Suite.Benefits● Attractive Salary package● Working with a high performing team● Great team cultureHow to apply:If this sounds like you "APPLY" now and send a copy of your updated resume through to hannah.smaili@randstad.com.au or call Hannah Smaili on 0401 394 169 for a confidential chat.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    Our client is a highly reputable construction company based in the Melbourne's South East suburbs. They are looking for an Office Administrator/Receptionist who has a great attention for detail and wishes to build on their existing knowledge and experience within accounts to become an integral part of their supportive and energetic team. This is a full-time position based in the office, located in Melbourne's South East suburbs.About the roleYou will be an experienced Office Administrator/Receptionist to advance the administrative skills of the business. In this position you will provide a safe environment and operational framework to support corporate and business objectives while delivering required customer service levels. You will be willing and capable of getting involved in a spectrum of tasks and projects, operations, executive and administrative support including HR basic functions in order to help drive the business forward.Key responsibilities● Provide general administrative support to the team.● Welcoming clients and suppliers as the face of the office.● Answering and managing incoming calls, emails, greeting and interacting with visitors.● Handle a switchboard.● Diary management, using calendar and coordinated travel, including flights, hotel and car reservations.● Coordinate incoming and outgoing mail, including couriers● Maintain a clean and tidy office environment and manage the inventory of office supplies● Assist meetings and events, including catering, booking of meeting room● Creation and updating of policies, procedures.● HR functions (onboarding, organising training and assisting in recruitment)● Ad hoc duties as required.Required skills● Demonstrated previous Office Administration/Receptionist experience preferred.● Strong personality and professional presentation to be an excellent gate keeper.● Strong organisational and time management skills with an ability to prioritise and manage workload and meetdeadlines.● Excellent communication skills both written and verbal.● Self-motivated with a strong sense of accountability and ability to take ownership of tasks.● Exceptional knowledge MS Office Suite.Benefits● Attractive Salary package● Working with a high performing team● Great team cultureHow to apply:If this sounds like you "APPLY" now and send a copy of your updated resume through to hannah.smaili@randstad.com.au or call Hannah Smaili on 0401 394 169 for a confidential chat.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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