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3 Assistant Administration & office support jobs found

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    • melbourne, victoria
    • permanent
    • AU$80,000 - AU$81,000, per year, super
    • full-time
    This is a full time permanent opportunity based on site, in a beautiful school location in Melbourne's Eastern suburbs.We are currently seeking an experienced PA/Coordinator, to provide high-level administrative support to this K-12 Co Education School. The successful candidate will be providing support and working very closely with the schools Vice Principal and HR Manager.The successful applicant will have:be willing to work on site full timeexperience in Microsoft office forms/surveysdemonstrated event managementa warm and welcoming professional manner as the first point of contact for the Vice Principal’s Office and HRa post-secondary study in business administration or related area and/or comparable on the job experienceevidence of implementing effective standards of improvementa strong work ethic and high level of confidentialitystrong attention to detaileffective organisational and planning skillshighly developed computer skills and literacy, particularly with MS Office and database management systemshighly developed interpersonal skillsprofessional presentationa desire to work collaboratively and as part of the School communityexperience with Synergetic highly desirableMust have or be willing to get a working with childrens checkIf you feel you have the qualities and experience mentioned above, please apply today for this exciting opportunity!If you are already registered with Randstad, please email your availability and updated resume to jessica.filtness@randstad.com.au At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    This is a full time permanent opportunity based on site, in a beautiful school location in Melbourne's Eastern suburbs.We are currently seeking an experienced PA/Coordinator, to provide high-level administrative support to this K-12 Co Education School. The successful candidate will be providing support and working very closely with the schools Vice Principal and HR Manager.The successful applicant will have:be willing to work on site full timeexperience in Microsoft office forms/surveysdemonstrated event managementa warm and welcoming professional manner as the first point of contact for the Vice Principal’s Office and HRa post-secondary study in business administration or related area and/or comparable on the job experienceevidence of implementing effective standards of improvementa strong work ethic and high level of confidentialitystrong attention to detaileffective organisational and planning skillshighly developed computer skills and literacy, particularly with MS Office and database management systemshighly developed interpersonal skillsprofessional presentationa desire to work collaboratively and as part of the School communityexperience with Synergetic highly desirableMust have or be willing to get a working with childrens checkIf you feel you have the qualities and experience mentioned above, please apply today for this exciting opportunity!If you are already registered with Randstad, please email your availability and updated resume to jessica.filtness@randstad.com.au At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • temporary
    • full-time
    3 month temporary role (with the possibility of extension to 6 months temp, and the possibility of a permanent opportunity, for the right candidate)Hours: M - F 8am - 4pmASAP startAttractive salary package!The Administrative Officer/Receptionist is the first point of contact and is required to:Manage the receipt of visitorsReceive telephone calls and direct calls and messages where necessaryManage the equipment and goods into and out of the departmentAssist in the coordination of repair and maintenance activities of technical personnelAdminister various computer-based management and finance systemsOversee the filing and retrieval of all documentation related to departmental operationsFacilitate on-site car parking for contractors and tradespeopleLiaise with various internal and external stakeholdersMaintain the Facilities Maintenance database to ensure all works requests are dealt with in a timely and proficient mannerDistribute works requisitions to appropriate trades staffSort completed requisitions and forward copies to relevant departments Complete CER's electronically for the departmentCoordinate the processing of all invoices - ensuring they are coded, authorised for payment and forwarded to FinanceAdminister the documentation related to income and expenditure for goods and services within the departmentIssue and keep track of purchase orders and related records for parts, labour, contracts and suppliesGeneral office duties including but not limited to sort and distribute incoming mail, photocopying, filing, stationery, couriers and the maintenance of office equipmentUndertake self-learning relevant to the area of workContributing to a safe working environment for staffThe successful candidate will have:Well developed reception and administrative skillsBe computer literateDisplay strong organisation and time-management skillsEmbody a customer-focussed approach to service delivery and administrative activitiesExcellent telephone manner and communication skillsAbility to liaise effectively with staff on all levelsDemonstrated initiative and self-directionDesired skills:Previous experience in a similar role for a health services providerCompletion of a relevant office management/administration qualificationTraining in technical terminologyHow to applyIf this sounds like you, "APPLY" now or send an email to mel.basic@randstad.com.au with your CV.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    3 month temporary role (with the possibility of extension to 6 months temp, and the possibility of a permanent opportunity, for the right candidate)Hours: M - F 8am - 4pmASAP startAttractive salary package!The Administrative Officer/Receptionist is the first point of contact and is required to:Manage the receipt of visitorsReceive telephone calls and direct calls and messages where necessaryManage the equipment and goods into and out of the departmentAssist in the coordination of repair and maintenance activities of technical personnelAdminister various computer-based management and finance systemsOversee the filing and retrieval of all documentation related to departmental operationsFacilitate on-site car parking for contractors and tradespeopleLiaise with various internal and external stakeholdersMaintain the Facilities Maintenance database to ensure all works requests are dealt with in a timely and proficient mannerDistribute works requisitions to appropriate trades staffSort completed requisitions and forward copies to relevant departments Complete CER's electronically for the departmentCoordinate the processing of all invoices - ensuring they are coded, authorised for payment and forwarded to FinanceAdminister the documentation related to income and expenditure for goods and services within the departmentIssue and keep track of purchase orders and related records for parts, labour, contracts and suppliesGeneral office duties including but not limited to sort and distribute incoming mail, photocopying, filing, stationery, couriers and the maintenance of office equipmentUndertake self-learning relevant to the area of workContributing to a safe working environment for staffThe successful candidate will have:Well developed reception and administrative skillsBe computer literateDisplay strong organisation and time-management skillsEmbody a customer-focussed approach to service delivery and administrative activitiesExcellent telephone manner and communication skillsAbility to liaise effectively with staff on all levelsDemonstrated initiative and self-directionDesired skills:Previous experience in a similar role for a health services providerCompletion of a relevant office management/administration qualificationTraining in technical terminologyHow to applyIf this sounds like you, "APPLY" now or send an email to mel.basic@randstad.com.au with your CV.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    • melbourne, victoria
    • permanent
    • full-time
    A global agency is looking for an Office Coordinator/Receptionist to join their team, and complete a Certificate III in Business during work. The successful candidate will be supported throughout the course, and given the necessary time and space needed to complete course requirements during work hours.The ideal candidate will be driven and self-sufficient, love supporting a team, and eager to learn and upskill. Address: Collins St, Melbourne VIC 3000 (2 minute walk from Southern Cross Station)Working hours: 8am - 5am Attractive salary packageResponsibilitiesAnswer phone calls and take messagesGeneral reception duties of greeting people, offering water, tea/coffee. Primary contact for all people entering the office.Coles - Ordering amenities: coffee/tea/cleaning products, first aid products, panadol, toiletries.Adhoc ordering office suppliesKeep stationery cupboards tidy and stockedArrange to have security bins clearedOrder express post courier bags from Aus PostDistribute mail dropped off at receptionOrder Nespresso pods and ensure machines are working well - empty used coffee tokensSend out daily reminders of the schedule re kitchen duties and maintenance. All kitchens need to be topped up weekly with productsOrder food/drinks for work events, and set up on dayContact Facilities for any help/maintenance requiredAssist in booking meeting rooms for staffKeep office clean and in order, ensure meeting rooms are wiped down and left cleanEnsure all new starters get put on the generic email groupsCreate weekly good news email, collect updates from the team and post them BenefitsWork with a friendly, high performing teamBirthday leave!Parental leave, purchased leave, loyalty leave, paid voluntary leaveHolistic wellbeing company program - monthly events, e.g., mindfulness coaching, breathing exercises, online yoga session, cooking classCounselling and support - confidential support when needed for personal or work related issuesFlu vaccination - onsite or a voucher to take to the pharmacyFitness + gym discountsHealth cover discountQuarterly and annual awards and draws - $3000 travel voucherNovated lease - car financeFinancial literacy - online seminars on financeRetail discountsPlease note that any prior or current qualifications in a similar course will deem you ineligible for funding for this opportunity. To apply, submit your application, or send your CV to Mel at mel.basic@randstad.com.au. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
    A global agency is looking for an Office Coordinator/Receptionist to join their team, and complete a Certificate III in Business during work. The successful candidate will be supported throughout the course, and given the necessary time and space needed to complete course requirements during work hours.The ideal candidate will be driven and self-sufficient, love supporting a team, and eager to learn and upskill. Address: Collins St, Melbourne VIC 3000 (2 minute walk from Southern Cross Station)Working hours: 8am - 5am Attractive salary packageResponsibilitiesAnswer phone calls and take messagesGeneral reception duties of greeting people, offering water, tea/coffee. Primary contact for all people entering the office.Coles - Ordering amenities: coffee/tea/cleaning products, first aid products, panadol, toiletries.Adhoc ordering office suppliesKeep stationery cupboards tidy and stockedArrange to have security bins clearedOrder express post courier bags from Aus PostDistribute mail dropped off at receptionOrder Nespresso pods and ensure machines are working well - empty used coffee tokensSend out daily reminders of the schedule re kitchen duties and maintenance. All kitchens need to be topped up weekly with productsOrder food/drinks for work events, and set up on dayContact Facilities for any help/maintenance requiredAssist in booking meeting rooms for staffKeep office clean and in order, ensure meeting rooms are wiped down and left cleanEnsure all new starters get put on the generic email groupsCreate weekly good news email, collect updates from the team and post them BenefitsWork with a friendly, high performing teamBirthday leave!Parental leave, purchased leave, loyalty leave, paid voluntary leaveHolistic wellbeing company program - monthly events, e.g., mindfulness coaching, breathing exercises, online yoga session, cooking classCounselling and support - confidential support when needed for personal or work related issuesFlu vaccination - onsite or a voucher to take to the pharmacyFitness + gym discountsHealth cover discountQuarterly and annual awards and draws - $3000 travel voucherNovated lease - car financeFinancial literacy - online seminars on financeRetail discountsPlease note that any prior or current qualifications in a similar course will deem you ineligible for funding for this opportunity. To apply, submit your application, or send your CV to Mel at mel.basic@randstad.com.au. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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