3 jobs found for assistant in victoria

The companyOur client is a leading property services supplier providing a full array of services in the convenience of a single supply stream. Due to recent growth within the business they are looking for a Full-time Administration Assistant who has a great attention for detail to become an integral part of their supportive and energetic team. You will start off working on a temporary basis with the opportunity to go permanent. The roleYou will work closely with the Administration Officer in the day to day Administration of Facility Services business. The position will also assist in the compliance of a major client’s subcontractors, dealing with enquiries on the phone and via email as well as with internal and external stakeholders. Key responsibilities:Maintaining and responding to any issues or queries via emails and phone.Creating contracts for subcontractorsGeneration of Daily Reports for State/Area Managers Maintenance of rate cards and register of staffRecording and updating subcontractor insurance registers – including filling certificates.Generation of Audit monthly reports Processing subcontractor payments for invoices Invoicing of additional maintenance work requests and charge out work ordersAssist with filing, the scanning of documents and establishing paper filesUpdating of finance spreadsheet with all invoice transactions processedResponsible for general office administration tasksRequirements:Previous experience in an tAdministration/Office Assistant/Finance Assistant role.Previous experience within the commercial cleaning sector preferred but not essential.Excellent communication and interpersonal skills.Competent in using Microsoft Excel Word, Excel, Outlook.Good administrative and time management skills.Excellent written and verbal skillsExcellent attention to detail.Benefits:Opportunity to go temporary to permanent Professional development Onsite training Car Park / Close to transportHow to apply:If you are interested, please click "APPLY OR send a copy of your updated resume through to louise.degier@randstad.com.au OR send a TEXT to Louise de Gier on 0449 238 663 for a confidential chat. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Administrative Assistant Geelong Location 2-3 Month Contract $30ph plus superannuationMy client is a one of Australia’s largest infrastructure owners rolling out projects within the infrastructure, power, telecommunications and transport space. The role is responsible for completing the Project Administration function for the Transport Access Program, a Program of works in the Infrastructure part of the business. Duties:Takes minutes for meetings;Document control duties including sending correspondence to the Client, Subcontractors, internally etc. as required;Ensure office supplies are ordered and manage the stock of such;Managing general requirements of the office and kitchen;General admin duties such as Printing, copying, laminating, answering the door etc.Managing delivery dockets, updating cost trackersArranging meetings, refreshments etc.;Manage building access card requirements;Manage building management / building issues when required;Managing the Managements Opal cards and accounts;Arranging social functions as approved by management;Assisting the various projects with the requirements of health and safety management systemRequirements:Knowledge in Microsoft Excel, Microsoft Word, Microsoft PowerPointExperience in efficient and accurate processing of high volume documentation and data entry;Experience in working autonomously and within a team.Excellent written and verbal communication as well as interpersonal skills;Results oriented including the ability to meet deadlines and changes in priorities, in order to achieve required service levels;High attention to detail and effective time management / organisational skills; To apply online, please click on the appropriate link or email sc.williams@randstad.com.au. Alternatively, for a confidential discussion please contact Sarah Williams on (03) 9252 2178.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Randstad Geelong are seeking skilled administrators who are immediately available for a variety of short term ( 4 to 8 week ) temporary assignments for a public sector client. DutiesProvide timely and efficient Administrative Support High attention to detail and efficiency is criticalefficient typing speed with high accuracy manage work tasks in a fast paced environment About youprevious administration experience in a fast paced environment efficient data entry skills skilled across multiple application ability to work autonomouslyThese roles are commencing ASAP - please reach out to sarah.lowes-fernando@randstad.com.au for more information. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.