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    5 jobs found for Admin in Geelong, Victoria

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      • geelong, victoria
      • contract
      • AU$41.64 - AU$45.74, per hour, 10% Super, attractive salary
      • full-time
      As an APS5 Practice Management professional you will be required to perform procedural, clerical, administrative and operational tasks. As an APS4 Practice Management professional you will enter a team membership position working within defined parameters relating to your area of responsibility and will be accountable under limited supervision to undertake moderately complex to complex work. Two exciting positions exist at two APS levels for the right candidates. For more information about what these roles entail, contact me today for a confidential discussion.The APS5 responsibilities may include:Assisting in internal and external APS recruitment activities and on-boarding processes for the branch including ordering assets and organising access to facilities.Supporting the procurement of both legal and labour hire contractors for the branch.Reviewing and processing invoices to ensure they are charged in line with appropriate contracts and ensuring compliance with organising policies and procedures.Assisting with monthly expenditure reports, accruals and budgets as required.Managing legal disbursements including witness reports, barrister fees and working with other legal and non-legal vendors as required.Providing a key contact for external firms and clients for accounts related queries.Undertaking procedural and administrative support including mailbox management, allocating work as required.Coordinating the learning and development activities for the branch, including booking training, travel and processing payments as required and maintaining the training calendar.Updating the branch intranet page and website, ensuring content and communications are current.Assisting in preparing reports and analysing data for the branch (financial and non-financial)The APS4 responsibilities may include:Undertaking procedural and administrative support including mailbox management.Coordinating recording and reporting of accounts.Assisting with the preparation of monthly expenditure reports, accruals and budgets.Assisting with corporate credit card transactions and conciliations.Managing the payment of legal disbursements including witness reports, barrister fees and working with other legal and non-legal vendors.Responding to accounts related queries as a key contact for external firms and clients.Providing administrative support for the branch, including on-boarding of staff both APS and contractors, ordering assets and organising access.Assisting lawyers with CPD requirements, such as booking training, travel and processing payments.Assisting in preparing reports such as legal expenditure reports, executive reports, finance and workload reports.Supporting the management of the intranet site by updating information as required.Your working environment :working in an open office environment (exposure to general workplace chatter)working from home on occasionmanaging demanding and changing workloads and competing prioritiesworking alonesignificant periods of sitting at a counter / or deskoperating a telephone / computercomputer/screen based workrequirement to read or otherwise extract information from printed material / signagehigh levels of phone usageattending meetings for extended periodsPlease note, the parameters of these positions may overlap between APS level.Tertiary level qualifications in a HR discipline or equivalent academic field and/or relevant experience in the workforce in a similar industry.***ONLY Applications received before 12pm this Thursday the 30th September will be considered***Seeking applications and to meet virtually with those workforce stars who believe they fit the above key skills. Time and the opportunity to apply for these roles is limited, so apply with us today by clicking APPLY NOW or for a more detailed and confidential discussion email kris.middleton@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
      As an APS5 Practice Management professional you will be required to perform procedural, clerical, administrative and operational tasks. As an APS4 Practice Management professional you will enter a team membership position working within defined parameters relating to your area of responsibility and will be accountable under limited supervision to undertake moderately complex to complex work. Two exciting positions exist at two APS levels for the right candidates. For more information about what these roles entail, contact me today for a confidential discussion.The APS5 responsibilities may include:Assisting in internal and external APS recruitment activities and on-boarding processes for the branch including ordering assets and organising access to facilities.Supporting the procurement of both legal and labour hire contractors for the branch.Reviewing and processing invoices to ensure they are charged in line with appropriate contracts and ensuring compliance with organising policies and procedures.Assisting with monthly expenditure reports, accruals and budgets as required.Managing legal disbursements including witness reports, barrister fees and working with other legal and non-legal vendors as required.Providing a key contact for external firms and clients for accounts related queries.Undertaking procedural and administrative support including mailbox management, allocating work as required.Coordinating the learning and development activities for the branch, including booking training, travel and processing payments as required and maintaining the training calendar.Updating the branch intranet page and website, ensuring content and communications are current.Assisting in preparing reports and analysing data for the branch (financial and non-financial)The APS4 responsibilities may include:Undertaking procedural and administrative support including mailbox management.Coordinating recording and reporting of accounts.Assisting with the preparation of monthly expenditure reports, accruals and budgets.Assisting with corporate credit card transactions and conciliations.Managing the payment of legal disbursements including witness reports, barrister fees and working with other legal and non-legal vendors.Responding to accounts related queries as a key contact for external firms and clients.Providing administrative support for the branch, including on-boarding of staff both APS and contractors, ordering assets and organising access.Assisting lawyers with CPD requirements, such as booking training, travel and processing payments.Assisting in preparing reports such as legal expenditure reports, executive reports, finance and workload reports.Supporting the management of the intranet site by updating information as required.Your working environment :working in an open office environment (exposure to general workplace chatter)working from home on occasionmanaging demanding and changing workloads and competing prioritiesworking alonesignificant periods of sitting at a counter / or deskoperating a telephone / computercomputer/screen based workrequirement to read or otherwise extract information from printed material / signagehigh levels of phone usageattending meetings for extended periodsPlease note, the parameters of these positions may overlap between APS level.Tertiary level qualifications in a HR discipline or equivalent academic field and/or relevant experience in the workforce in a similar industry.***ONLY Applications received before 12pm this Thursday the 30th September will be considered***Seeking applications and to meet virtually with those workforce stars who believe they fit the above key skills. Time and the opportunity to apply for these roles is limited, so apply with us today by clicking APPLY NOW or for a more detailed and confidential discussion email kris.middleton@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
      • geelong, victoria
      • contract
      • AU$45.74 - AU$45.74, per hour, 10% Super, attractive salary
      • full-time
      As an APS5 Performance and Talent Advisor you will be accountable under limited supervision to undertake moderately complex to complex work. This is a team membership position and is accountable for organising workflow and making independent decisions relating to an area of responsibility.In this position you will provide policy advice within an area of specialisation with this advice based on policies and legislation. Being part of a multi-disciplinary team, the role will support the team to deliver organisational-wide performance and talent deliverables including a number of significant program changes such as changes and improvements to the Graduate Program, Performance, the Light Up Program and overall reporting for the team.You will have a considerable level of contact with internal and external stakeholders and will be required to communicate with and provide advice on a range of matters to resolve moderately complex to complex enquiries.Your responsibilities may include:Supporting the organisations' Performance Framework including their Annual Performance Cycles, reporting and drafting communications to help drive completion results.Providing support to create and update eLearns, tools and resources that support each stage of the Annual Performance Cycle, Probation and Performance Improvements.Coordinating and supporting the delivery of learning on the key components of the Performance Framework.Coordinating communication activities in line with the Annual Performance Cycle Communication and Engagement Plan.Managing, responding and reporting on performance enquiries/issues received through the People and Culture Service Desk for the team.Supporting the Graduate Program, including coordination of Graduates and activities, administering program communications and collateral.Supporting specific programs, including administering Everyday Recognition in specific areas and strengthening the Annual Awards Program.Your working environment :working in an open office environment (exposure to general workplace chatter)working from home on occasionmanaging demanding and changing workloads and competing prioritiesworking alonesignificant periods of sitting at a counter / or deskoperating a telephone / computercomputer/screen based workrequirement to read or otherwise extract information from printed material / signagehigh levels of phone usageattending meetings for extended periodsPlease note, these positions may work within any team or branch in the People & Culture (P&C) division.Tertiary level qualifications in a HR discipline or equivalent academic field and/or relevant experience in the workforce in a similar industry.**Please note only applications received before 12pm Monday the 4th October 2021 will be considered**Seeking applications and to meet virtually with those workforce stars who believe they fit the above key skills. Time and the opportunity to apply for these roles is limited, so apply with us today by clicking APPLY NOW or for a more detailed and confidential discussion email kris.middleton@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
      As an APS5 Performance and Talent Advisor you will be accountable under limited supervision to undertake moderately complex to complex work. This is a team membership position and is accountable for organising workflow and making independent decisions relating to an area of responsibility.In this position you will provide policy advice within an area of specialisation with this advice based on policies and legislation. Being part of a multi-disciplinary team, the role will support the team to deliver organisational-wide performance and talent deliverables including a number of significant program changes such as changes and improvements to the Graduate Program, Performance, the Light Up Program and overall reporting for the team.You will have a considerable level of contact with internal and external stakeholders and will be required to communicate with and provide advice on a range of matters to resolve moderately complex to complex enquiries.Your responsibilities may include:Supporting the organisations' Performance Framework including their Annual Performance Cycles, reporting and drafting communications to help drive completion results.Providing support to create and update eLearns, tools and resources that support each stage of the Annual Performance Cycle, Probation and Performance Improvements.Coordinating and supporting the delivery of learning on the key components of the Performance Framework.Coordinating communication activities in line with the Annual Performance Cycle Communication and Engagement Plan.Managing, responding and reporting on performance enquiries/issues received through the People and Culture Service Desk for the team.Supporting the Graduate Program, including coordination of Graduates and activities, administering program communications and collateral.Supporting specific programs, including administering Everyday Recognition in specific areas and strengthening the Annual Awards Program.Your working environment :working in an open office environment (exposure to general workplace chatter)working from home on occasionmanaging demanding and changing workloads and competing prioritiesworking alonesignificant periods of sitting at a counter / or deskoperating a telephone / computercomputer/screen based workrequirement to read or otherwise extract information from printed material / signagehigh levels of phone usageattending meetings for extended periodsPlease note, these positions may work within any team or branch in the People & Culture (P&C) division.Tertiary level qualifications in a HR discipline or equivalent academic field and/or relevant experience in the workforce in a similar industry.**Please note only applications received before 12pm Monday the 4th October 2021 will be considered**Seeking applications and to meet virtually with those workforce stars who believe they fit the above key skills. Time and the opportunity to apply for these roles is limited, so apply with us today by clicking APPLY NOW or for a more detailed and confidential discussion email kris.middleton@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
      • geelong, victoria
      • contract
      • AU$36.27 - AU$36.27, per hour, 10% Super, attractive salary
      • full-time
      Are you looking for an opportunity to work in the government sector doing meaningful work? Do you have a real flare for customer service and are you looking for a career change ? If so, then I want to hear from you. Currently I am seeking applications for four(4) Front of House - Participant Support Officer roles in Geelong and Expressions of interest in various government roles for the right people.Immediately , as an APS3 Front of House Business Support Officer in Geelong, you will be part of a team and work as the face of this organisation in one of their Geelong offices.The APS3 Front of House Planning Support Officer: GeelongIs a team membership position and is responsible for setting priorities and managing work flow for their role and producing work that is subject to regular monitoring by more senior positions within their management structure.In this position you will undertake procedural, clerical, administrative support and operational tasks includingsome basic research and analysis activities.As a front of house specialist this position may have a public contact role and may be required to communicate with and provide straightforward advice to a range of internal and external stakeholders.Some of your key responsibilities may include:Providing counter/reception support for the local office including participant enquiries in the self-help kiosks.Managing the team shared email inbox, appointments and telephone enquiries.Coordinating appointments with the use of Agency office facilities and ensuring facilities are accessible for participants.Undertaking research and investigation activities and preparing associated reports and correspondence.Interrogating the organisations' Business system to identify appropriate actions.Supporting planning teams by actioning planning tasks that do not require delegation.Undertaking a range of data entry activities.Receiving and recording complaints and other feedback in the organisations Business systems.Skills in:Data entry , Customer service and effectively managing time/priorities is a must. Expressions of Interest:Seeking also suitable candidates interested in future roles in Regional Victoria , including Warrnambool, Colac, Horsham and Shepparton to discuss skills and possible government opportunities. Roles vary from planning, projects and finance to inbound customer service.**Please note applications received for the APS3 Role in Geelong (four positions) will only be considered if received before 12pm next Wednesday the 13th October**Do you think you have what it takes? If so, I want to meet virtually with those workforce stars who believe they fit the above key skills. Time and the opportunity to apply for these roles is limited, so apply with me today by clicking APPLY NOW or for a more detailed and confidential discussion email kris.middleton@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
      Are you looking for an opportunity to work in the government sector doing meaningful work? Do you have a real flare for customer service and are you looking for a career change ? If so, then I want to hear from you. Currently I am seeking applications for four(4) Front of House - Participant Support Officer roles in Geelong and Expressions of interest in various government roles for the right people.Immediately , as an APS3 Front of House Business Support Officer in Geelong, you will be part of a team and work as the face of this organisation in one of their Geelong offices.The APS3 Front of House Planning Support Officer: GeelongIs a team membership position and is responsible for setting priorities and managing work flow for their role and producing work that is subject to regular monitoring by more senior positions within their management structure.In this position you will undertake procedural, clerical, administrative support and operational tasks includingsome basic research and analysis activities.As a front of house specialist this position may have a public contact role and may be required to communicate with and provide straightforward advice to a range of internal and external stakeholders.Some of your key responsibilities may include:Providing counter/reception support for the local office including participant enquiries in the self-help kiosks.Managing the team shared email inbox, appointments and telephone enquiries.Coordinating appointments with the use of Agency office facilities and ensuring facilities are accessible for participants.Undertaking research and investigation activities and preparing associated reports and correspondence.Interrogating the organisations' Business system to identify appropriate actions.Supporting planning teams by actioning planning tasks that do not require delegation.Undertaking a range of data entry activities.Receiving and recording complaints and other feedback in the organisations Business systems.Skills in:Data entry , Customer service and effectively managing time/priorities is a must. Expressions of Interest:Seeking also suitable candidates interested in future roles in Regional Victoria , including Warrnambool, Colac, Horsham and Shepparton to discuss skills and possible government opportunities. Roles vary from planning, projects and finance to inbound customer service.**Please note applications received for the APS3 Role in Geelong (four positions) will only be considered if received before 12pm next Wednesday the 13th October**Do you think you have what it takes? If so, I want to meet virtually with those workforce stars who believe they fit the above key skills. Time and the opportunity to apply for these roles is limited, so apply with me today by clicking APPLY NOW or for a more detailed and confidential discussion email kris.middleton@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
      • geelong, victoria
      • contract
      • AU$51.50 - AU$51.50, per hour, 10% Super, attractive salary
      • full-time
      As an APS6 Data Analyst, you will be required to undertake complex work, guided by legislation, policies, procedures, standards, methodologies and precedents. The APS6 Data Analyst professional will enter a team membership position working within defined parameters relating to their area of responsibility and will be accountable under limited supervision to undertake moderately complex to complex work. This team, working within the Partner and Contact Centre Division provides a range of services, including data reporting and analysis, operational admin, workforce management, partner communications as well as the coordination and support of broader projects.For the right candidate, this exciting position exists. For more information about what this role entails, contact me today for a confidential discussion.The APS6 Data Analyst responsibilities may include:Interpreting data, producing reports and analysing results using standard statistical techniques.Coordinating divisional and branch reporting requirements to monitor and track improvement and performance outcomes.Developing business functional requirements and resources, consistent with contractual, legislative and policy environments.Translating business metrics to inform internal stakeholder requirements including efficiency, improvement and performance outcomes to optimise customer experience.Designing and delivering workshops, communication and consultation resources that support complex systems and business information gathering and sharing.Establishing and implementing governance and compliance processes, dashboards and management systems to track branch and divisional performance against plans and targets.Implementing and maintaining audit and risk processes, controls and undertaking issues resolution.Please note, the parameters of these positions may overlap between APS levels.Tertiary level qualifications in a similar discipline or equivalent academic field and/or relevant experience in the workforce in a similar industry is Highly Desirable.***ONLY Applications received before 12pm next Wednesday the 20th October will be considered***Seeking applications and to meet virtually with those workforce stars who believe they fit the above key skills. Time and the opportunity to apply for these roles is limited, so apply with us today by clicking APPLY NOW or for a more detailed and confidential discussion email kris.middleton@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
      As an APS6 Data Analyst, you will be required to undertake complex work, guided by legislation, policies, procedures, standards, methodologies and precedents. The APS6 Data Analyst professional will enter a team membership position working within defined parameters relating to their area of responsibility and will be accountable under limited supervision to undertake moderately complex to complex work. This team, working within the Partner and Contact Centre Division provides a range of services, including data reporting and analysis, operational admin, workforce management, partner communications as well as the coordination and support of broader projects.For the right candidate, this exciting position exists. For more information about what this role entails, contact me today for a confidential discussion.The APS6 Data Analyst responsibilities may include:Interpreting data, producing reports and analysing results using standard statistical techniques.Coordinating divisional and branch reporting requirements to monitor and track improvement and performance outcomes.Developing business functional requirements and resources, consistent with contractual, legislative and policy environments.Translating business metrics to inform internal stakeholder requirements including efficiency, improvement and performance outcomes to optimise customer experience.Designing and delivering workshops, communication and consultation resources that support complex systems and business information gathering and sharing.Establishing and implementing governance and compliance processes, dashboards and management systems to track branch and divisional performance against plans and targets.Implementing and maintaining audit and risk processes, controls and undertaking issues resolution.Please note, the parameters of these positions may overlap between APS levels.Tertiary level qualifications in a similar discipline or equivalent academic field and/or relevant experience in the workforce in a similar industry is Highly Desirable.***ONLY Applications received before 12pm next Wednesday the 20th October will be considered***Seeking applications and to meet virtually with those workforce stars who believe they fit the above key skills. Time and the opportunity to apply for these roles is limited, so apply with us today by clicking APPLY NOW or for a more detailed and confidential discussion email kris.middleton@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
      • geelong, victoria
      • temporary
      • full-time
      Our Geelong based public sector client is seeking an Information Coordinator for a Temporary role for an immediate start. The role sits in the Records and Information Team. About the role:- The Information Coordinator provides specialist advice, knowledge and effective support in relation to the application of Information Governance Framework including the configuration, implementation and further refinement of Electronic Document and Records Management Systems (EDRMS).Provide subject matter expertise, consultation and training across the organisation to promote and market effective and compliant corporate information and records management principles and procedures.Coordinate needs and provide recommendations that align with the strategic direction of the corporate knowledge assets and alignment with information and records management Support the Manager Information and Records Business Unit in the implementation of the Information Governance Framework.• Develop and maintain positive and effective relationships with internal and external stakeholders to promote and support the records and information management functionPro-actively support the stakeholder’s needs in advising options and solutions relating to information management.Develop productive operational relationships with third party service providers.Provide specialist advice to TAC in in relation to the application of information and records management systems.Analyse information assets to determine currency and business and information lifecycle. About you:- Qualification in the field of Information Management or relevant business experience.Experience in the development and delivery of effective information and records management training is desirable.Ability to build and manage productive business and stakeholder relationships and service expectations.Highly computer literate with a working knowledge and proficiency in the use of a variety of computer software packages including the full range of Microsoft Office, Lotus Notes applications and Content Manager (TRIM).Knowledge of Victorian Government information and record keeping standards and other regulatory requirements is desirable.Please apply now or reach out to sarah.lowes-fernando@randstad.com.au / 03 9590 2211 At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
      Our Geelong based public sector client is seeking an Information Coordinator for a Temporary role for an immediate start. The role sits in the Records and Information Team. About the role:- The Information Coordinator provides specialist advice, knowledge and effective support in relation to the application of Information Governance Framework including the configuration, implementation and further refinement of Electronic Document and Records Management Systems (EDRMS).Provide subject matter expertise, consultation and training across the organisation to promote and market effective and compliant corporate information and records management principles and procedures.Coordinate needs and provide recommendations that align with the strategic direction of the corporate knowledge assets and alignment with information and records management Support the Manager Information and Records Business Unit in the implementation of the Information Governance Framework.• Develop and maintain positive and effective relationships with internal and external stakeholders to promote and support the records and information management functionPro-actively support the stakeholder’s needs in advising options and solutions relating to information management.Develop productive operational relationships with third party service providers.Provide specialist advice to TAC in in relation to the application of information and records management systems.Analyse information assets to determine currency and business and information lifecycle. About you:- Qualification in the field of Information Management or relevant business experience.Experience in the development and delivery of effective information and records management training is desirable.Ability to build and manage productive business and stakeholder relationships and service expectations.Highly computer literate with a working knowledge and proficiency in the use of a variety of computer software packages including the full range of Microsoft Office, Lotus Notes applications and Content Manager (TRIM).Knowledge of Victorian Government information and record keeping standards and other regulatory requirements is desirable.Please apply now or reach out to sarah.lowes-fernando@randstad.com.au / 03 9590 2211 At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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