receptionist / front office coordinator.

• Sydney CBD location
• Full time - Monday to Friday - standard business hours
• 6 month FTC with view to extend/permanency
• ASAP start
• Competitive salary package

My client is a global investment firm who are are seeking a professional, highly organized, and tech-savvy individual to join their team as a Front Office Coordinator/Receptionist. This is a pivotal role that serves as the first impression of their dynamic, research-driven environment.

This position is ideal for a candidate with 3–5 years of corporate experience, ideally in a professional services or financial setting, who thrives in an atmosphere that is focused and intellectually rigorous. Their culture is dedicated to innovation, excellence, and collaborative growth, built on the highest ethical standards.

Their offices are modern, state-of-the-art facilities in Sydney CBD.

Key Responsibilities

You will be the primary point of contact for all visitors, ensuring the front office operations run seamlessly and professionally.

• Front Desk and Facilities Management: Expertly manage the reception area and coordinate facilities, creating a welcoming and professional atmosphere for all guests, clients, and internal staff.

• Visitor & Courier Coordination: Greet and direct visitors, manage security sign-in processes, and efficiently handle all incoming and outgoing mail and courier services.

• Conference Room & Meeting Support: Manage booking systems for conference rooms, prepare meeting spaces, and ensure all necessary presentation technology is functioning correctly.

• Administrative Support: Provide general administrative support to the investment services and operations teams, including managing office supplies, vendor communication, and processing invoices.

• Technology Fluency: Utilize various proprietary and common office software platforms (e.g., visitor management systems, video conferencing tools, scheduling applications) with speed and confidence.

Your Experience

The client is looking for an agile-minded, exceptionally organized, and someone comfortable with technology and enhancing efficiencies.

• Experience: 3–5 years of professional corporate experience, with previous front-of-house or high-level administrative experience preferred.

• Professionalism: Impeccable professional presentation and communication skills, both written and verbal, essential for interacting with senior internal and external stakeholders.

• Tech Savvy: A strong comfort level and proficiency with modern office technology and a willingness to quickly learn new internal systems.

• Adaptability: Proven ability to manage multiple priorities in a fast-paced yet focused, results-oriented environment.

• Discretion: An acute understanding of the need for confidentiality and discretion within a global financial services firm.

Why Join Them?

They are committed to being the industry's premier asset management firm by supporting the brightest talent. We invest in our people by offering:

• A Culture of Growth: We emphasize Growth & Development through a flat, entrepreneurial structure where bright minds learn, debate ideas, and accelerate their careers. They support internal mobility

• Premium Office Environment: Work in a modern, state-of-the-art office located in Sydney CBD. Their space is designed with employee wellbeing in mind

• Exceptional Benefits: We offer a competitive compensation and benefits package

If you are a proactive and meticulous professional looking to support a premier global firm, APPLY NOW or send your updated CV to lavender.pham@randstad.com.au

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.