13 jobs found for Admin in Melbourne

A privately owned business is looking for an experienced sales administrator. They have a strong focus on users of energy with the aim to help reduce energy waste. Based in Port Melbourne, at a full-time permanent capacity, this role will see you utilising your superior administrative skills, positive attitude and strong communication abilities. Key responsibilities include: To track the scheduling, production and shipping of each shipment Interact and work with the Sales Admin function in India for fulfillment of Order to Invoice tasksTracking sales forecasts, sales orders, warehousing & logistics through a third-party.To generate purchase requisitions and purchase orders To assist Finance with the recording of Accounts Payables and Receivables To issue and dispatch spare parts and products from the outsourced warehouse as per invoice and approved requestsProviding projections of sales and bookings to Sales Admin team in India on a weekly basis Review customer forecast to liquidate ageing finished goods inventory in Australia Provide support for timely payment collection & reconciliation Support for the warranty claims from customer To be successful in this role, you will have: Proven Customer service/Admin backgroundLogistics/stock control/inventory experience advantageousBe highly self-motivated as this is mostly an autonomous role.Excellent organisational and time management skills.High attention to detailStrong communication skills Have a willingness to learn If you believe you are the right fit for this exciting opportunity, hit the APPLY button now At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

A privately owned business is looking for an experienced Order to Invoice Coordinator. They have a strong focus on users of energy with the aim to help reduce energy waste. Based in Port Melbourne, at a full-time permanent capacity, this role will see you utilising your superior administrative skills, positive attitude and strong communication abilities. Key responsibilities include: Tracking sales orders, warehousing & logistics through a third-party.To generate purchase requisitions and purchase orders To track the scheduling, production and shipping of each shipment Interact and work with the Sales Admin function in India for fulfillment of Order to Invoice tasksTo assist Finance with the recording of Accounts Payables and Receivables To issue and dispatch spare parts and products from the outsourced warehouse as per invoice and approved requestsProviding projections of sales and bookings to Sales Admin team in India on a weekly basis Review customer forecast to liquidate ageing finished goods inventory in Australia Provide support for timely payment collection & reconciliation Support for the warranty claims from customer To be successful in this role, you will have: Proven Customer service/Admin backgroundLogistics/stock control/inventory experience advantageousBe highly self-motivated as this is mostly an autonomous role.Excellent organisational and time management skills.High attention to detailStrong communication skills Have a willingness to learn If you believe you are the right fit for this exciting opportunity, hit the APPLY button now At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Randstad is currently looking for a Receptionist/Administrative Assistant to join a Not-For-Profit organisation located in the Melbourne CBD a short walk from Flagstaff Station. This is a great opportunity to join a NFP with strong values of being ethical, respectful, fair, transparent, independent, supportive, collaborative and innovative.This position is available for an immediate start day and breaks for Christmas and New years for 24th December to the 9th January. This position is fully on-site with no work from home flexibility available.Your new role:ReceptionWarmly greet visitorsMaintain a tidy reception areaMaintain Health & Safety requirements including the COVIDSafe PlanOpen and distribute incoming mail and register outgoing mailAnswer stakeholder enquiriesMaintain Visitor Management SystemRecord stakeholder interaction into CRMAdministrationFormatting documentsManaging/Organising catering for eventsManage office supplies, stationery, tea, coffee etc.Maintain meeting and boardroom utilitiesAssist with development of admin policies and proceduresAdministrative support to other areas in the business when requiredAbout you:Strong customer service and reception skillsExcellent communication skills, Written and verbalStrong computer skills including proficiency using MS Office SuiteProven resilienceProven sense of initiativeHigh attention to detail and organisational skills If you think you could be suitable for this position please APPLY NOW or email you CV to emily.astbury@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

About the clientPrivately owned Australian Logistics business with a national presence. Domestic, linehaul, warehouse and storage capabilities with over 30 years industry exposure and blue chip accounts. About the roleReporting to the state manager, your role will be to oversee a team of 5 (admin, ops, dispatch) + contract and sub drivers at their state of the art Tier 1 client site in the west of Melbourne. Dealing with the client at a senior stakeholder level, as well as a strong safety OHS focus for the driving team and running said driving teams movements through the dispatchers, while implementing new ideas and processes for growth and stability of account. Duties & responsibilitiesDevelop and manage the overall fleet operations, drivers and equipmentP&LOHSTraining, hiring, developing & coaching driversPrepare monthly reports for client on service delivery, DIFOT, KPIS met.CI on teams and costs through analysis of systems and processesLiaise with workshop manager on equipment, repairs, overall maintenance Skills & experienceSolid transport sector experience and understandingSupervisor to managerial level roles held in Transport industryP&L exposureSenior stakeholder management skillsTMS understandingSafety systems understanding; fatigue management, run sheets, set stops Benefits$100,000 - $120,000 + salary on offer, negotiableDevelopment opportunities in senior leadership team Manage one of the companies largest transport accounts To apply online, please click on the appropriate link. Alternatively, for a confidential discussion, please contact David Simpson on 0435 847 259 or email david.simpson@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

You will have had experience working in a busy environment, looking to add to your skill set and experience in a team environment. Duties:Front of house duties Attending to and screening incoming telephone & email enquiriesGreeting clients in an efficient, professional & friendly mannerCoordinating internal functions and cateringMaintenance of filing systems and databasesDistribution of mail and courier itemsOrdering of office suppliesAd hoc admin as requiredRequirements:You will ideally have a minimum of 6 months experience within a reception/administration role or come with a strong customer service, retail or sales experienceHigh attention to detail and data entry experience including administration coordination skillsExperience with MS Office Suites and other software/systemsBring a positive attitude and enjoy assisting other team members where neededHave excellent communication skillsHave the ability to manage your workload and be a key player for the teamBe passionate about starting your career as a Receptionist and being the face of the business!Strong attention to detailConfident phone mannerBenefits:Working with an awarding winning builderCompetitive salary package pro rataOpportunity for career progressionAbility to work in a well structured team environmentTo apply, please click on the appropriate link or email marko.durdevic@randstad.com.au. Alternatively, for a confidential discussion about this position or other opportunities please contact Marko Durdevic on 0401 353 998.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Are you well organised, passionate and customer service and enjoy admin duties? Full-time position available to join a not-for-profit organisation as Customer service officer. Randstad is currently looking someone with a positive can-do attitude, customer service and administration experience to join a growing team with a strong focus on culture and collaboration.Your new companyThis is a great opportunity to join a Not-For-Profit organisation in the small customer focused team. This position is newly created to help support the examinations and assessments team with customer service and administration. Located in the Melbourne CBD, just a short walk from Flagstaff station. Your new roleCustomer services responsibilitiesMain point of contact for candidatesProvide high level customer service to candidates and all stakeholdersManager enquires inboxPrepare and send out candidate communications and mail outsRespond and resolve complaints in a professional mannerCandidate recordsMaintain electronic and hard copy records and undertake integrity checksAssist with migration of records onto new CRMAssist with processing applications in accordance to approved criteria and guidelinesAdministration supportProvide administration as requiredSet up general office systems including filling system and database About you:Previous experience in similar role Experience in Microsoft office suitPositive mindset & can-do attitudeExcellent customer service skills Strong communication skills both written and verbalResilient Ability to work with a large range of peopleStrong attention to detailAbility to work to deadlinesStrong organisational skillsIf you are interested in this position please APPLY NOW or send your CV to emily.astbury@randstad.com.auAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

This leading Not For Profit organisation has an interesting opportunity for an experienced MS Dynamics 365 CRM Developer. In addition to an attractive salary the role also offers additional annual leave as well as not for profit salary packaging which significantly reduces the tax you pay.Reporting directly to the IT Manager your role entails responsibility for providing overall development, analysis and enhancement for the Dynamics 365 Customer Engagement and Portals platform and systems. You will provide expert advice and recommendations on improving the CRM, updating the CRM, and developing enhancements to the CRM as required by the business.Key responsibilities and dutiesProvide overall development, analysis and enhancement for the key Dynamics 365 CRM and Portal platform and systems, across the DEV, UAT and PROD environments.Responsible for development of new processes, providing recommendations and implementing upgrades to the CRM and Portal platforms.Provide design recommendations, improvements and enhancements to the CRM environments based on best practice.Provide UI/UX recommendations and implement approved recommendations to the front-end customer facing Dynamics 365 Portal.Liaise with business users on the requirements for ongoing and future development/enhancement to the D365 platforms.In consultation with business users, creation of usable reports and dashboards across the platforms.Creation of relevant documentation, how-to guides, etc ensuring key changes are adequately documented.Assist in the day-to-day admin support of the Dynamics 365 CRM and Portals, as required.Skills, qualifications, and experienceDevelopment skills updating and supporting MS Dynamics 365 Customer Engagement and Portals (CRM) environment, including the back end CRM and front-end web portal.Experience in object-orientated programming design and development.Ideally experience in HTML/CSS, JavaScript, .NET, C#.Ability to work collaboratively with internal and external stakeholders at all levels.Proven ability to independently organise work priorities, monitor workflows and meet busy schedules.Excellent verbal and written communications skills.If this sounds like the opportunity you have been seeking please submit your application via the “apply now” button. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Randstad is currently looking for a strong administrator with experience in risk and compliance and/or human resources to join a community focused all girls school located in Kew. Full-time position available starting in January 2022. Your new company:Independent K-12 Girls School located in Kew, Inner-eastern Suburb of Melbourne. All-girls school with a strong focus on preparing students for a lifetime of learning, leadership and engagement in our global community. This position joins the School Administration Team in a school with a great friendly staff and community feel. Your new role:Risk and ComplianceAdministering the School’s compliance and risk management programme including VRQA compliancePolicy reviews and updatesInduction of new starters regards OH&SWorking collaboratively with executive team and HR manager to embed best practice processes and strategiesPreparing compliance and risk training materials and programmes for staff, seeking and reviewing feedbackEnsuring continuous improvement of work health and safety cultureHuman ResourcesWorking with the HR management supporting with the recruitment processMaintain and ensure that employment contract templates for new staff and reappointed positions are compliant with relevant laws and regulationsUpdate HR information on intranet/handbookAbout you:Prior experience in risk and compliance and/or Human resources dutiesProficient in MS Office Suite including Word, Excel and PowerPointHigh organisation skillsStrong communication skills, written and verbalProven ability to take initiativeStrong time management skillsStrong interpersonal skills and ability to build rapport in the workplaceAbility to work collaboratively in a team environmentCalm, friendly and professional mannerAbility to embrace new ideas and changeIf you feel like you could be suitable for this position please APPLY NOW or alternatively send your CV to emily.astbury@randstad.com.au shortlisted applicants will be contacted.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

You will have 3 or more years of administration experience within the Insurance Building industry and are looking to join a successful up and coming team, with the ability to work as a valued member. Duties:Answering telephone and email queriesAssisting with invoicing, purchase orders and basic accountsUpdating databasesGeneral office administration as requiredLiaising with home owners and tradesProviding support to the organisation through general office administration duties in an effective, efficient and proactive mannerFiling and scanningCollating letters and documentsMail processingDatabase and spreadsheet managementDiary managementRequirements:Minimum 3 years experience in a similar rolePrevious experience in an Insurance BuilderExperience liaising with homeowners, trades and other stakeholdersExperience with using general office softwareExcellent communication - written and verbalAbility to multi task and problem solveAble to work in a small team and independentlyExperience with MS Office Suites and other software/systemsBenefits:Joining a rising Insurance Builder Above market salary packages Family work cultureTo apply online, please click on the appropriate link or email marko.durdevic@randstad.com.au. Alternatively, for a confidential discussion please contact Marko Durdevic on 0401 353 998.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Randstad is currently looking for a strong administrator to join an independent co-education school that follows Orthodox Christian values. Full-time position available for Registrar & Attendance Officer. Position commencing January 17th 2022, full-time hours 8AM-4PM.Your new company:Independent Co-educational Coptic Orthodox Christian College that enriches students through holistic education and nurturing in the Coptic Orthodox faith and tradition in the fullness of Jesus Christ our Lord. Looking to empower students in all aspects of their life, with strong College values surrounding Coptic Orthodox Faith, Academic Excellence, Respect and Safety.Your new role:Student EnrolmentsFirst point of contact for enrolment applicants and respond and follow-up on enquiries.Organise and action personalised tours of the College.Prepare information package, including the College information, promotional material and enrolment forms.Administer the enrolment processData input through synergeticcoordinate the scholarship program, including liaison with College Leadership, presenting reports and communicating with applicants. Student Attendance and database managementContact families to assess the reasons impacting on the attendance of individual students,Establish and develop a professional service to support the College in raising attendance, investigating persistent absences and improving punctuality. Fully aware of and carry out all work in line with Child Protection ProceduresCoordinate the preparation of census reportingEnter all new enrolments and remove existing studentsUpdate family/student contact data through SynergeticAbout youStrong administrative experienceData entry experienceHigh attention to detailHighly organised Excellent communication skills -Written and verbalDesirablePrevious experience with Administration in EducationPrevious experience with SynergeticIf this sounds like you please APPLY NOW or send your CV to emily.astbury@randstad.com.au shortlisted applicants will be contacted.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

You will have 2 or more years of Site Administration experience within the Construction or Civils and Utilities space, with the ability to work as a valued member. Duties:Administrative coordination for ongoing projectsCoordination of internal and external communicationsVendor meeting preparationLiaising with all internal departments - drafting, estimating and constructionPreparation of contracts Managing a portfolio of clients maintaining relationships and providing exceptional customer service Co-ordinate and prepare documents required for permits and approvalsMaintaining accurate documentation and managing the work flow of each jobComfortable in a construction site environment with the ability to form positive stakeholder relationships of all levelsRequirements:Have worked on a similar role prior in the civil or construction industryStrong planning skills with the ability to adapt to meet deadlinesStrong interpersonal / communication skillsA can-do and positive attitude Strong IT skills in Excel and MS Project Self-motivated and ability to work independently or in a small teamHigh attention to detailEnjoy collaborating with a teamStrong ability in managing a diverse and busy work flow Benefits:Competitive salary packages Ability to work in a well structured team environmentWorking with a well-known companyFun and collaborative environmentAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

The Opportunity My client is a global leader dedicated to storing, protecting and managing sensitive information and assets. Due to an upcoming project, we are seeking detail-orientated Data Entry Clerks to join the team. Your main responsibilities will beCommunicate in a professional mannerAccurately record customer/contractor information on the company databaseFollow-up on required documentation within a required timeframeHigh volume data entryValidation of recordsContribute to the overall teams’ successYou will haveRelevant data entry experienceIntermediate excel skillsA Positive ‘can do’ attitudeAbility to work in a repetitive working environmentStrong attention to detailAbility to maintain accurate records Please apply directly by clicking apply now and submitting your resume in word format At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

You will have significant experience in Administration within the property or construction space, with the ability to work as a valued member within a team on site. Duties:Answering telephone and email queriesAssisting with invoicing, purchase orders and basic accountsUpdating databasesGeneral office administration as requiredProviding support to the organisation through general office administration duties in an effective, efficient and proactive mannerfiling and scanningcollating letters and documentsmail processingdatabase and spreadsheet managementdiary managementRequirements:Minimum 6 months experience in a similar role Ability to thrive under pressureProven experience within a similar roleExperience with using general office software Excellent communication – written and verbalAbility to multi task and high attention to detailIntermediate with Microsoft officeAble to work in a small team and independentlyExperience with MS Office Suites and other software/systemsBenefits:Competitive salary packages Ability to work in a well structured team environmentWorking with a well-known companyFun and collaborative environmentTo apply online, please click on the appropriate link or email marko.durdevic@randstad.com.au. Alternatively, for a confidential discussion please contact Marko Durdevic on 0401 353 998.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.