Are you an intuitive, highly organised executive support professional with a deep and dedicated background in the legal sector? We are seeking a supportive, and exceptionally poised Executive Assistant to provide seamless, high-level 1:1 partnership to our busy Managing Partner.
This is a pivotal role at the very heart of our firm. You will serve as a trusted gatekeeper, a calm and nurturing presence, and the primary point of contact for internal partners, key clients, and senior leadership. If you thrive on anticipating the needs of a busy legal leader, fostering warm and meaningful professional relationships, and maintaining the highest standards of discretion, this rewarding close partnership is for you.
Key ResponsibilitiesIn this role, you will beautifully orchestrate and manage the day-to-day operations of the Managing Partner's office with grace and precision:
Intuitive Gatekeeping & Diary Management: Harmonise a complex diary, coordinate seamless domestic travel, and exercise impeccable judgment regarding incoming requests, emails, and phone calls.
Governance & Legal Committee Support: Carefully collate and prepare high-quality board papers, agendas, and briefing materials for Management Committee and partner meetings.
Relationship & Connection Management: Act as a warm, welcoming, and professional representative of the Managing Partner's office, building genuine rapport with partners, practice leaders, prospective partners, and premium clients.
Strategic Partner Recruitment: Support end-to-end partner recruitment logistics, from coordinating highly confidential interviews with recruiters to preparing sensitive legal offer documentation.
Confidentiality & Care: Handle highly sensitive firm strategy, financial performance, and legal personnel information with the utmost discretion and care.
This role is entirely about mutual trust, seamless alignment. The Managing Partner values careful consideration, empathy, and a calm, reassuring exterior.
To be successful in this deeply collaborative partnership, you will bring:
An Exclusive Legal Background: A minimum of 5 years’ experience as an EA or PA, strictly within a law firm environment. Demonstrated experience supporting law firm leaders or senior legal partners is an absolute necessity for this role.
Exceptional Emotional Intelligence: The innate ability to read the room, exercise sound judgment on what to filter through, and deliver nuanced, empathetic communication at all organizational levels.
Tech-Forward Mindset: High proficiency in Office 365 and digital legal tools.
Calm Under Pressure: A resilient, solutions-oriented, and graceful demeanor. You are someone who takes pride in getting things right the first time.
Flexibility: While deeply respectful of personal downtime, the Managing Partner works hard and occasionally requires flexibility for out-of-hours text updates or schedule adjustments to match a dynamic calendar.
We pride ourselves on a warm, inclusive, and genuinely supportive culture. We offer a beautiful Sydney CBD office space designed for collaboration, a highly competitive salary package, and the unique opportunity to work alongside a respected industry leader who truly values your input, dedication, and insight.
How to Apply: If you are interested in this position, please email your resume to beth.dargan@randstad.com.au
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
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