Executive Assistant - Temp Role
Our client:
Our client is a leading provider of engineering, construction and maintenance services to asset owners in the utility, industrial, commercial, resources, and infrastructure sectors. We are currently looking for an experienced Executive Assistant to work in a temp role for 3-4 weeks.
Hours: Monday to Friday 8:30am to 4:30pm, working onsite in Laverton.
This role may have the opportunity to extend for the right candidate.
Responsibilities:
- Assist the Managing Director in all facets of his work as required, including professional and personal
- Extensive Diary Management including being the first point of contact for all diary queries
- Serve as a trusted liaison between the MD, SLT, and key stakeholders, both internal and external.
- Organise and attend Board Meetings including preparation of agendas, transcribe, circulate and action minutes
- Coordination and preparation of any requisite reports, presentations, travel, accommodation etc.
- Manage key projects, follow-ups, and deadlines to ensure alignment with strategic priorities
- Coordinate leadership meetings, document minutes, and ensure timely follow-up on action items
- Maintain discretion and confidentiality in handling sensitive information and communications.
- Organisation and coordination of all client and staff events in conjunction with other EA's and Departments
- Organising presentations for workshops, preparation of agendas, minute taking, etc
- General administrative tasks
- Prepared to provide out of hours support as required
... About you:
- Strong written and verbal communication skills with an eye for tone, clarity, and audience engagement.
- Demonstrated experience as an Executive Assistant/Personal Assistant for a minimum of 2 years.
- Tech-savvy, with proficiency in Microsoft Office Suite, Microsoft SWAY, Canva, and collaboration tools (e.g., Teams, SharePoint).
- Professionalism, discretion, and integrity are essential.
Please apply here if you are interested!
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
