- 12 month contract
- Exciting Infrastructure project
- Executive Assistant role within Communications and Engagement space
- Based in Newcastle
We are seeking an Executive Assistant to provide high-level support to a General Manager and a wider communications department. This pivotal role combines administrative management with strategic communications, ensuring seamless office operations and effective internal/external stakeholder engagement.
Key Responsibilities:
- Proactively manage the General Manager’s calendar, meetings, and travel, ensuring optimal time and priority management
- Prepare high-quality correspondence, briefing papers, agendas, and presentations on behalf of senior leaders
- Coordinate operational activities including approvals, document management, invoicing, and budget oversight, maintaining accurate and compliant records
- Act as a primary liaison for Communications, supporting strategic messaging and facilitating clear information flow between executives and stakeholders
- Develop and maintain effective partnerships with external stakeholders, coordinating executive attendance at meetings and preparing relevant briefings
- Support the planning and execution of events and public announcements, managing logistics and drafting related communications
Key Requirements:
- Experience in administration or communications, with demonstrated experience supporting senior executives, preferably within government or high-profile organisations
- Confident, articulate communicator capable of translating complex information into clear, compelling narratives for diverse audiences
- Proven ability to manage multiple priorities, deadlines, and competing streams of work with high attention to detail and confidentiality
- Proficiency in MS Office Suite, communication tools, and document management systems
- Ability to operate effectively under limited supervision, demonstrating initiative and adaptability
- Experience in strategic communication planning and stakeholder engagement is desirable
Eligibility & Checks:
- Must be an Australian citizen to be eligible for this role
- The successful applicant will be required to undergo a National Criminal History Records Check (NCHRC) and obtain/maintain a Baseline Vetting security clearance. (Conducted and paid for by the department)
This role requires a proactive, detail-oriented professional with a strong ability to foster relationships and operate effectively under pressure. If you're ready to contribute to a nationally significant infrastructure project, apply now!
For enquiries please contact Elyse on 0484 226 292
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
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