ao4 executive assistant.

• Provide comprehensive and high-level secretarial support to the client.
• Work autonomously to understand and resolve administrative and logistical challenges.
• Proactively manage the client's complex calendar, schedule meetings, prepare agendas, and develop professional presentations.
• Prepare complex administrative and Ministerial correspondence using platforms such as Mincor Neo/MECS, including drafting Ministerial Briefs, Ministerial letters, Parliamentary Questions (PPQ’s), Governor’s bi-monthly briefs, and Statements of Work.
• Undertake secretariat duties for key committees.
• Coordinate all travel arrangements, including flights, accommodation, and itineraries.
• Provide support during the Estimates process, assisting with the preparation of relevant documentation.
• Collaborate effectively with a diverse range of internal and external stakeholders, building strong working relationships.
• Ensure all tasks are completed accurately and within required timeframes, maintaining a high standard of work.
• Communicate and negotiate effectively with staff and clients at all levels, demonstrating professionalism and tact.

Key Skills and Experience:

• Proven experience as an Executive Assistant, ideally within a government or similarly complex environment.
• Demonstrated ability to work proactively and independently, taking initiative to manage tasks and solve problems.
• Exceptional organisational and time management skills, with a strong ability to prioritise and manage multiple demands.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a strong working knowledge of Microsoft Teams for collaboration and communication.
• Experience preparing complex correspondence and documentation, ideally within a government context. Familiarity with platforms such as Mincor Neo/MECS would be highly advantageous.
• Excellent written and verbal communication skills, with the ability to draft clear, concise, and professional documents.
• High level of discretion and the ability to handle confidential information with sensitivity.
• Strong attention to detail and a commitment to accuracy.
• Ability to adapt to changing priorities and thrive in a dynamic environment.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.