Coordination Support Officer, APS Level 4, Business Grants Hub (Affirmative Measures - Disability).

about the team 

The Scheduling and Workforce Planning team works with a broad range of stakeholders to schedule and onboard new grant opportunities to the Business Grants Hub.

We work with several large datasets and collect/collate information from stakeholders and systems across the department to provide insights on the onboarding operations and workforce capacity. 

our ideal candidate 

Our ideal candidate will have: 

• coordination and organisational skills 
• time and task management skills 
• flexibility to adapt to changing priorities 
• good communication 
• good attention to detail 
• proficiency in Excel and comfort working with large data tables. 

what you will do 

The Scheduling and Workforce Planning team is looking for someone to assist with: 

• regular reporting tasks involving the use of Excel and Power BI 
• document and inbox management 
• gathering and organising data from a number of internal systems and documents 
• preparing/submitting system requests for onboarding new grants and ensuring they are actioned by the responsible areas within the required timeframe 
• ensuring program schedules and team datasets are accurately maintained and kept up to date. 

eligibility 

To be eligible for employment in the APS and the department, applicants must be Australian Citizens. The filling of this vacancy is intended to constitute an affirmative measure under Section 33 of the Australian Public Service Commissioner’s Directions 2022. This vacancy is open only to people with disability.

Successful applicants must provide evidence to confirm they are a person with disability. Evidence of disability is not to include information about the type of disability. Suitable evidence of a disability would be a certificate or letter from a registered medical practitioner.

the following documents would also be acceptable: 

• letter from a Disability Employment Service or jobactive provider 
• letter from a secondary or tertiary institution disability services unit in relation to a recent student. 

If the above documents are not available, a statutory declaration from the applicant can be accepted. 

security clearance 

This position requires a Baseline security clearance. The successful applicant will be provided with information regarding obtaining and maintaining a clearance at this level.

accessibility and reasonable adjustments 

The department is committed to ensuring our facilities, systems and work practices are accessible. Anyone with a permanent or temporary disability, injury or illness can request reasonable adjustments at all stages of their employment. 

notes 

• This process may be used to fill both ongoing (permanent) and non-ongoing (temporary) roles.
• A merit pool may be established to fill future vacancies.
• The department supports flexible working arrangements and staff can apply to work a mix of hours from home and office locations each week. 

how to apply 

Your application must not contain any classified or sensitive information in your resume or other documents. Applications containing classified information may not be considered by the selection panel. 

When applying for this role, you will be asked to complete an online application form and upload your current resume. Your application will be reviewed, and if you are longlisted, you will be asked to participate in an interview on the Modern Hire interview platform. 

This will then be reviewed, and if you are shortlisted, we will invite you to attend an interview. 

We want to ensure you have everything you need to apply for this position. Accessible application documentation is available in other formats on request.

• Please contact disr.recruitment@randstadsourceright.com.au or
• 1800 648 942 if you require assistance with your application.

contact information 

For more information regarding this opportunity, please contact Tania MacDonald via:

• tania.macdonald@industry.gov.au or
• call 02 6102 8455. 

learn more about the department 

The department offers a flexible, diverse, and collaborative workplace. We value everyone bringing their different backgrounds and points of view to work every day. We can give you a challenging and rewarding career with the opportunity to contribute to policy that affects all Australians – and the world. You can find out more about us and our work at industry.gov.au. 

From study support to generous parental leave and flexible work arrangements, your manager will work with you to help you along your career journey and achieve a work-life balance. 

The department is committed to a workplace culture that is respectful, inclusive, and diverse, where all employees have a sense of belonging and can bring their authentic selves to work every day. We encourage applications people who identify as Aboriginal or Torres Strait Islander, people with disability, culturally and linguistically diverse people and people of the LGBTIQA+ community, including transgender, gender diverse, and intersex people.

• Please contact our Inclusion team at inclusion@industry.gov.au for a confidential discussion if you identify from any of these diverse backgrounds and would like to discuss this in more detail.
• Please refer to our Applying for a position information for additional information on how to apply. 

Advertised: 20 July 2022

Applications close: 17 August 2022