The Opportunity:
Are you a natural coordinator who loves bringing order to a busy environment? We are looking for a dedicated and intuitive Team Assistant / EA to join our Insurance and Finance family. In this role, you will be the heart of the department, providing essential support to seven General Managers. You will play a vital role in ensuring our leadership team feels supported and organised, allowing them to focus on the people they lead.
How You Will Contribute:
You will be a cornerstone of our daily operations, focusing on fostering a smooth and harmonious workflow:
Thoughtful Diary Management: Acting as a supportive gatekeeper for 7 GM calendars; intuitively anticipating clashes and rescheduling with care to ensure a balanced day for our leaders.
Financial Care: Managing AMEX reconciliations and expense processing with a high degree of conscientiousness.
Administrative Harmony: Handling invoices and vendor payments via internal databases to maintain strong relationships with our external partners.
Welcoming New Starters: Coordinating hardware and HR forms to ensure new team members feel welcomed and prepared from day one.
Travel Coordination: Organizing domestic and international travel with a focus on creating seamless, stress-free journeys for the team.
About You:
We are looking for a collaborative spirit who enjoys being the "go-to" person for the team. You will thrive here if you have:
A Collaborative Approach: Experience managing complex schedules while maintaining warm, positive relationships with multiple stakeholders.
Attentiveness: A keen eye for detail, especially when helping the team stay on top of financial tasks and reconciliations.
Proactive Intuition: The ability to sense needs before they arise and provide solutions that keep the team's energy focused and calm.
Interpersonal Grace: A professional yet approachable communication style, with the ability to provide "gentle reminders" to busy executives in a supportive way.
Role Details & Your Support System
Dates: 6th July – 9th October.
The Environment: A hybrid model designed for connection, spending 2–3 days together in the office to foster a sense of community.
A Helping Hand: You will never be alone in this role; you’ll receive thorough shadowing and warm, ongoing support from our close-knit Finance EA team.
If you love helping others succeed and want to be part of a team that values connection and organisation, we would love to hear from you. Apply today to join our supportive community and send resumes to beth.dargan@randstad.com.au
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
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