personal assistant.

Personal Assistant

Provide high-level, confidential administrative and business support to ensure the smooth operation of the Unit Manager's office through proficient diary management, meeting coordination, and the preparation of reports and correspondence. This is a fast-paced role that requires exceptional initiative, discretion, and advanced organisational skills.

Key Responsibilities

• Proactive and high-level management of calendars, including coordinating meetings, appointments, and travel arrangements for the Unit Manager.
• Act as the first point of contact, triaging, reviewing, and prioritising incoming enquiries and correspondence, and preparing draft responses.
• Coordinate, collate, and track the completion of reports, presentation materials, and financial information.
• Build and maintain solid working relationships with key internal and external stakeholders to ensure effective customer service outcomes.
• Monitor budgetary spending , manage procurement actions, and ensure compliance with Council's financial, WH&S, and risk management policies.

Essential Experience & Qualifications:

• Certificate III in Business Administration or a related field, OR significant experience in a similar senior support role.
• Demonstrated significant experience providing high-level administrative support to senior managers, preferably in a large or complex organisation.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with electronic records management systems and budget software.
• Exceptional organisational skills with outstanding attention to detail and accuracy.
• Excellent interpersonal and communication skills, with a proven ability to build stakeholder relationships and resolve conflict.
• Full Australian working rights required.

Desirable:

• A Diploma in Business Administration or a related discipline.
• A current Class C Driver's Licence.

Apply Now

If you are an adaptable and highly organised administration support professional I would love to hear from you. Apply Now or reach out to Maddy Hellawell at maddy.hellawell@randstad.com.au with any questions.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.