Are you a master of first impressions with a knack for seamless logistics? We are seeking a proactive and detail-oriented Mailroom Coordinator to join a dynamic team. This role is the heartbeat of the office, blending high-level administrative support with face-to-face employee experience management.
If you thrive in a corporate environment where no two days are the same - from managing digital mailrooms to coordinating VIP events - this is your next move!
The Role
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Your mission is to deliver exceptional administrative and logistical support while enhancing the daily experience for employees and visitors. You will work closely with the Workplace Lead to manage bookings, events, and the physical flow of the office.
Key Responsibilities
- Manage the full life cycle of mail (receipt, identification, and distribution). You will lead the charge in digital transformation, scanning correspondence to digital mailboxes and ensuring the secure destruction of physical records.
- Set up meeting rooms and conference spaces, including furniture configuration and basic AV troubleshooting for VIP meetings.
- Build strong relationships with consultants, facility managers, and internal teams to ensure the office runs like a well-oiled machine.
- Conduct site inspections, manage on-site contractors, and handle work orders.
- Support the Operations Manager with SOP updates and process improvements to keep us ahead of the curve.
About You
- Previous experience in a corporate environment with a strong focus on customer service.
- Intermediate to advanced skills in Word, Excel, and PowerPoint, with an ability to navigate various internal systems.
- The ability to handle ambiguity and solve complex problems on the fly.
- You are an active listener and a clear communicator, whether in person or via email.
- Capability to perform physical tasks, including moving furniture or boxes up to 15kg, while adhering to strict safety protocols.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
