Are you a highly sophisticated, proactive Executive Assistant who thrives on keeping a busy office running smoothly? We are seeking an exceptional Executive Assistant to provide high-level, confidential, and comprehensive administrative support to the Chief Executive Officer (CEO).
As a trusted partner to the CEO, you will operate with a high degree of autonomy, managing complex schedules, driving operational improvements, and navigating relationships with senior executives, board members, and external stakeholders. If you are a self-motivated professional who balances sharp emotional intelligence with meticulous organizational skills and possesses a strong background in public sector operations, we want to hear from you.
Key Responsibilities
In this pivotal role, you will lead the administrative operations of the CEO's office, ensuring successful business performance and alignment with strategic objectives. Your responsibilities will include:
Executive Diary & Operations Management: Oversee the CEO's complex diary, schedule high-priority meetings, resolve scheduling clashes, and strategically allocate time for meeting preparation and report reviews.
Board & Committee Support: Provide end-to-end support for executive and board-level committees, including coordinating inputs, preparing agendas, taking precise minutes, maintaining version control, and diligently following up on action registers.
High-Level Reporting & Governance: Coordinate, compile, and proofread sophisticated business reports, committee papers, presentations, and proposals gathered from multiple senior sources. Ensure business processes comply with quality frameworks, timelines, and organizational policies.
Stakeholder Liaison: Act as the primary gatekeeper and key liaison point for internal and external stakeholders, providing exemplary service, maintaining strict confidentiality, and representing the CEO's office with the utmost professionalism.
Continuous Improvement: Regularly identify and implement process improvements within administrative and filing systems to optimize workflow efficiency and data accessibility.
About You
To be successful in this fast-paced and rewarding position, you will possess a unique blend of exceptional communication skills, robust administrative acumen, and a deep understanding of public sector environments.
Qualifications & Experience:
A tertiary qualification in Business Administration (or a related discipline) and/or an equivalent combination of substantial experience supporting a senior corporate leader or executive.
Mandatory: Proven experience working within a State Government department, agency, or public sector environment, with a solid understanding of government protocols, reporting timelines, and compliance structures.
Required Skills & Expertise:
Advanced Administrative Capability: Extensive experience managing the office of a senior executive within a complex or large-scale organizational structure.
Exceptional Communication & Editorial Skills: Flawless written and verbal communication skills with a proven track record of creating quality business plans, executive correspondence, and board-ready reports.
Organization & Deadline Management: Highly developed organizational skills with the ability to manage competing demands, multitask, and pivot quickly under pressure without sacrificing quality.
Relationship Building: Demonstrated ability to build trust, consult, and collaborate effectively with people at all levels, from peer administrative networks to C-suite and government executives.
Initiative & Discretion: Self-motivated and highly organized with the capability to work independently, handle highly sensitive information, and maintain absolute confidentiality.
Technical Proficiency: Advanced computer literacy across standard office systems, enterprise databases, and financial tracking systems, alongside an openness to leveraging emerging technologies to improve administrative functions.
How to Apply
If you are ready to take on a highly visible role supporting an ambitious leader, please click "Apply Now" and submit your tailored cover letter and resume outlining your suitability and state government experience.
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