executive assistant (aps5).

Key Responsibilities:

• Provide high-level support to the CEO, including managing calls, emails, correspondence, diary and travel arrangements, and anticipating executive needs such as preparing agendas, briefings, and presentations.
• Maintain accurate records using TRIM, track incoming documents for appropriate action, and manage databases including travel and contract registers.
• Arrange internal and external meetings, organisation-wide events, and provide secretariat support including minute-taking and action follow-up.
• Act as a key liaison for internal and external stakeholders, support reception duties, and foster collaboration across program teams.
• Process invoices and credit card expenses, manage procurement tasks, and assist with contract and financial administration.
• Uphold high standards of probity and accountability, ensuring consistent and ethical engagement with all stakeholders.
  
  

Ideal Candidate:

• Demonstrated experience in executive and administrative support roles, preferably in a government or public sector setting
• Excellent written communication skills and the ability to tailor content for a range of audiences
• Strong organisational skills and the ability to manage competing priorities
• Proficiency in Microsoft Office, electronic document management systems (TRIM), and financial systems (SAP)
• Experience in procurement and contract management processes
• A proactive and professional approach to supporting senior stakeholders
  
  

Eligibility:

• Applicants must be Australian citizens
• This role requires full-time attendance in the office with the opportunity to WFH ad-hoc

How to Apply:

Apply using the link below if you have the necessary skills and experience. If your application is shortlisted, I’ll get in touch with you by phone to discuss the role in more detail and provide you with the full Position Description. You’ll then be invited to prepare a one-page cover letter.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.