what is a scheduler?

Schedulers are administrative professionals who organise appointments and schedule various business operations. As a scheduler, you oversee every function or activity in the company. Whether it is a simple meeting or complex tasks like the production of manufactured goods, you timetable every action leading to the successful execution of the business operation. As a scheduler, your primary function is organising project timelines, creating rosters and scheduling meetings to keep the organisation running smoothly.

As a scheduler, you work in diverse industry settings contributing to capacity planning and handling various administrative tasks. For instance, in a warehouse environment, your job involves prioritising shipments, updating supplies and communicating schedule changes to workers. A scheduler is responsible for allocating duties to nurses and doctors in hospitals. They also schedule surgical procedures based on staff and operating room availability. A scheduler can also work in mining, manufacturing or transport companies assisting the teams in maintaining operational efficiency.

The role requires exceptional organisational skills, critical thinking and administrative talent. Keeping track of the daily operations of a company also requires a good eye for detail.

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average salary of a scheduler

The typical salary of a scheduler in Australia is $70,000 per year. The remuneration package depends on various factors, including the complexity of the role, the industry you work in and personal attributes that improve your performance in the role. The salary for entry-level workers new to the profession is $60,000 per year. When you take on a senior role in the profession, you are likely to earn a remuneration package of $80,000 annually. Employers usually provide opportunities to increase your earnings through overtime, which pays higher hourly rates than regular hours.

how to increase the salary of a scheduler

As a scheduler, your remuneration package depends on internal and external factors. The internal factors include your qualifications, experience and skills. Improving your educational qualifications usually enhances your salary prospects by developing your expertise. When you stack up years of experience in similar positions, you can negotiate a better remuneration package due to the additional skills you bring to the role. Some personal attributes, like organisation or multitasking, are also valuable in the job and improve your remuneration package.

The industry sector and your employer influence your earnings. For instance, scheduling tasks in medical settings are usually complex and require additional expertise in working in the healthcare industry. Hence, you are likely to earn more due to the complex tasks associated with the role. Working for large companies also increases your salary expectations due to the complexity of tasks performed and the scope of projects.

Want to know what you will earn as a scheduler? Check out what you are worth with our salary checker.

scheduler salary

types of schedulers


Schedulers' duties depend on the business sector and their specific role. Some common types of schedulers include:

  • production schedulers: as a production scheduler, you work in the mining or manufacturing industries. Your job is to schedule manufacturing processes to maximise company efficiency. As a production scheduler, you analyse the requirements and determine production priorities to ensure the resources are available to meet customer requirements.
  • medical schedulers: as a medical scheduler, you schedule appointments for patients and work schedules for medical personnel. You organise examinations for patients and maintain patient records in the databases. For instance, you scan the patient histories, update their information and schedule appropriate times for appointments. You also schedule surgeries and other medical procedures to keep the hospital running smoothly.
types of schedulers
types of schedulers

working as a scheduler

Working as a scheduler involves organising work schedules for people and organisational operations. Read on for details on schedulers' responsibilities, work settings and career outlook.


education and skills

A scheduler doesn't require formal qualifications but the following academic qualifications enhance your job prospects:

  • vet qualification: pursue a VET qualification to improve your skills, like a Certificate III in business or a diploma course relevant to your business sector. Pursuing a bachelor's degree in business strengthens your career prospects.
  • work experience: you can gain experience in an entry-level administrative role. If you want to work in construction, you may require additional qualifications and a White Card for visiting construction sites.

skills and competencies

A scheduler relies on the following skills to excel in the role:

  • mathematics skills: you require good mathematical skills to calculate staffing needs, materials and manufacturing capabilities. Mathematical skills help you plan sufficient resources for various projects.
  • planning and organisation skills: you rely on your planning and organisation skills to organise daily operations. Planning helps you to anticipate company operations for the coming week or month. Organisational skills are useful in scheduling workers and planning their rosters.
  • team coordination: you should be good at managing teams to schedule work activities appropriately and ensure every employee completes their tasks on time. Team coordination skills also help you communicate information accurately to various employees.
  • problem-solving skills: as a scheduler, you rely on your problem-solving skills to solve schedule inadequacies. For instance, delayed inventory or equipment breakdown can lead to holdups, and you need effective solutions to prevent production delays.

FAQs about working as a scheduler

Here are the most asked questions about working as a scheduler:

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