In the fast-paced world of aged care management, every minute counts. When a staff member calls in sick at 5:30 AM, the last thing you need is a complicated, time-consuming process to find a replacement. This is where technology is transforming the aged care staffing landscape in Australia - and your facility's operational efficiency.
the real cost of staffing delays.
For aged care facility managers, time spent on administrative tasks directly impacts quality of care. With many facility managers reporting to spend an average of 12 hours per week on staffing-related administration - that's nearly one-third of their work week. Before implementing digital staffing solutions, many of our clients would spend hours making phone calls to find replacements - now you can post a shift and have it filled before you’ve finished your first cup of coffee.
the 30-second revolution.
Modern staffing technology has reduced what was once a 30-45 minute process down to less than half a minute. Here's how our client app makes this possible:
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step 1: access the app (3 seconds)
With seamless login options and intuitive design, accessing the platform takes seconds, not minutes. The app remembers your facility's details and preferences, eliminating repetitive data entry.
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step 2: select shift details (12 seconds)
Using pre-saved templates and quick-select options, you can specify:
- Position required (RN, EN, PCA, FSA etc.)
- Shift timing (including urgent same-day needs)
- Special skills or qualifications needed
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step 3: review and post (5 seconds)
Confirm details with a quick glance and tap "Post Shift."
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step 4: automatic matching (10 seconds)
While you continue with your day, our algorithm:
- Identifies qualified staff who match your requirements
- Prioritises those with experience at your facility or those that you have added to your favourites previously
- Sends instant notifications to optimal candidates
- Begins the shift-fill process
real results from real facilities.
The impact of this technology goes beyond convenience - it's transforming operational outcomes across Australia:
staffing coverage rates.
- 94% of urgent shifts filled within 1 hour
- 98% of standard shifts filled within 24 hours
time savings.
- Average 11 hours saved per manager per week
- 82% reduction in phone calls for staffing coordination
beyond speed: the quality factor.
While speed is crucial, quality remains paramount. Our technology doesn't just find any available staff - it finds the right staff for your facility. With our 'favourites list' feature, you can designate preferred nurses, carers and food service staff. The system's algorithm is designed to recall which staff members have a proven track record of working effectively at your facility. This means you're not just filling shifts quickly; you're securing nurses and carers who already understand your residents' needs and your facilities' specific protocols. The app’s quality assurance features include:
- Verification of qualifications and compliance requirements
- Specialised skill matching for complex care needs
implementation: easier than you think.
Many facility managers worry about the learning curve associated with new technology. However, our data shows that 98% of users master the basic functions within their first two uses. While some might feel hesitant at first, the interface is so straightforward that posting shifts becomes an independent task in as little as five minutes.
the future is already here
As Australia's aged care sector continues to face staffing challenges, technology adoption is no longer optional - it's essential. CEDA’s Aged Care Workforce Report projects a shortfall of 110,000 workers by 2030 if current trends continue.
Facilities embracing staffing technology now are positioning themselves ahead of this curve, building resilient workforce models that can adapt to the sector's evolving demands.
want to see how it could work for your facility?
The days of lengthy phone calls, desperate text messages, and staffing uncertainty can be behind you. With the right technology partner, posting a shift in under 30 seconds isn't just possible - it's the new standard.
Request a no-obligation demo and discover how our app can transform your staffing process from a daily challenge to a 30-second solution.
For more information, call us on 1300 289 817 or complete the form for more information.
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