About the Opportunity
Are you a high-level administrative professional with a knack for navigating complex environments? We are seeking an experienced Executive Support Officer to provide critical assistance to the Executive Manager within a Finance Directorate.
This is a fast-paced role where you will act as a central point of coordination, ensuring that ministerial correspondence, project files, and executive functions are managed with precision and discretion. If you are passionate about providing "behind-the-scenes" excellence to support services that benefit the Western Australian community, we want to hear from you.
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Key Responsibilities
As the Executive Support Officer, your day-to-day will involve:
Managing the Directorate’s central mailbox and coordinating timely responses to Ministerial, Parliamentary, and Executive enquiries.
Preparing agendas, minutes, and supporting papers for executive meetings, and assisting with budget and staffing level monitoring.
Collating data for quarterly and annual reports and tracking the progress of audit recommendations.
Maintaining project files, conducting routine research on marketplace trends, and overseeing the Directorate’s SharePoint site and ICT requirements.
Building effective relationships with senior management and external stakeholders, handling sensitive issues with empathy and professionalism.
What You’ll Need to Succeed
To be successful in this role, you will demonstrate:
Proven ability to negotiate and liaise with senior management and external clients.
A track record of prioritising complex workloads to meet tight deadlines.
The ability to handle confidential information with a high degree of sensitivity.
Proficiency in drafting high-level correspondence and responding to complex queries.
Skills in gathering, collating, and presenting information clearly.
Requirements
A current Western Australian 'C' or 'C-A' Class Driver’s Licence.
Ability to pass a National Criminal Record Check and a Client and Child Protection Check.
Ability to travel to and work across various office locations within the Perth Metropolitan Area as required.
HOW TO APPLY / OUR RECRUITMENT PROCESS
If you meet the minimum requirements, please apply via the APPLY button below. All applications are kept strictly confidential. Suitable applicants will be contacted by phone to discuss the role and determine suitability. Successful applicants will commence our registration process which may include; face to face interview, reference checking. Once registration is complete, we will finalize your application with our client
ABOUT RANDSTAD
We believe that creating the best solutions in HR services means always doing more and going further. We take the time to understand the needs of both our clients and candidates - both immediate, and looking to how we can support your future requirements. We know that the better we know you, the better we can meet your needs and exceed your expectations. At Randstad, we pride ourselves on our core values (to know, serve and trust), which we summarize through our philosophy 'good to know you'. Find out more at randstad.com.au.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
For further information please contact Viktor Balasko on viktor.balasko@randstad.com.au
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
