accounts & purchasing admin assistant.

The Position

The Administration Assistant is responsible for supporting the financial administration and general office operations including the purchasing department. The role ensures accurate invoicing, effective management of accounts payable and receivable, timely follow-up with customers and suppliers, and reliable financial reporting support. The position also provides general administrative and office management support to enable the business to operate efficiently.

Location: Beverley

Position: Full time

Duration: Permanent Full time

Salary: $75k - $80k + super

The key functions:

Financial Administration

• Prepare and issue customer invoices in a timely and accurate manner
• Manage accounts receivable / accounts payable processes
• Allocate receipts and reconcile customer and supplier accounts
• Follow up outstanding accounts with customers and suppliers
• Maintain accurate general ledger records
• Prepare and ensure accuracy of payroll
• Assist in the preparation of monthly profit and loss statements
• Liaise with external accountants or bookkeepers as required

Office Administration

• Perform general office administration and management tasks
• Maintain filing systems, records, and documentation
• Support purchasing activities and supplier coordination
• Provide administrative support to management and the broader team
• Assist with ad-hoc administrative tasks as required

Requirements of the role:

Essential

• Experience in an administration, accounts, or bookkeeping role
• Sound understanding of accounts payable and receivable processes
• Experience using accounting software (e.g. Xero, MYOB or similar)
• High level of accuracy and attention to detail
• Strong organisational and time management skills
• Ability to work independently and manage competing priorities

Desirable

• Bookkeeping qualification or formal accounting training
  Payroll experience
• Experience assisting with financial reporting, including P&L preparation
• Experience working in a small to medium-sized business environment
• Experience using MYOB Exo ERP software

Key Attributes

• Reliable and accountable
• Methodical and well-organised
• Proactive in identifying and resolving issues
• Professional communication style

Due to the high volume of applications, only shortlisted candidates will be contacted for phone screening. Please apply with a CV in word format. Any queries please contact Chanel Hirons via email on chanel.hirons@randstad.com.au or on 08 8468 8008.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.