- Immediate Start Available
- Permanent Full-Time Position (08:30 – 16:30, Monday to Friday)
- $70,000 - $80,000 + Super (Salary review after 3 months)
A leading Registered Training Organisation (RTO) is seeking a detail-oriented, energetic, and highly organised HR & Operations Coordinator to join our team in Albion. This is a permanent, full-time campus-based role designed for a hands-on professional ready to maintain operational excellence across our people and compliance frameworks.
If you are a proactive professional who excels at managing records, enjoys coordinating recruitment and events, and thrives in a high-compliance education environment, this is the role for you.
About the Role
Reporting directly to the RTO Manager, you will support the smooth running of the organisation's people and operational functions. Working closely with the Operations Manager, Financial Officer, and campus staff, your daily accountabilities will include:
- Employment Compliance & Checks: Track and manage staff employment-compliance evidence (including police checks, Working with Children checks, right-to-work, and Trainer VET currency) to keep the compliance register strictly audit-ready.
- Staff Files & HR Records: Maintain accurate, secure, and current personnel files, including employment contracts, qualifications, and licences.
- Lifecycle Administration: Run the end-to-end onboarding process (offer packs, contracts, system access, and induction scheduling) and manage offboarding workflows and equipment returns.
- Internal Training & PD: Coordinate and schedule internal staff training and professional development, keeping the Staff Training & PD Register completely current.
- Recruitment Coordination: Draft and post approved advertisements, manage applicants, conduct first-round phone screens, and shortlist candidates against selection criteria.
- Payroll Input & Office Support: Act as the first point of contact for routine office queries, log and route HR matters, and collect/enter timesheet and leave data for the Financial Officer.
- Events & Engagement: Plan and coordinate logistics, bookings, and budgets for company events, staff engagement activities, and all-staff PD days.
About You
We are looking for an organised professional with a strong compliance mindset who brings absolute discretion and sound judgement to sensitive people matters. To be successful, you will possess:
- Experience: Proven experience in an HR, people-and-culture, or operations-administration role. Exposure to recruitment screening is a strong advantage.
- Qualifications: Certificates in Human Resources (or currently working towards them) or equivalent sector experience.
- Technical Literacy: Comfort utilising modern databases; experience in an RTO setting and familiarity with aXcelerate is highly desirable.
- Skills: Strong records management skills with an eye for detail, outstanding written and verbal communication, and the ability to manage competing priorities.
Please note: We are unable to accept applications from Working Holiday Visa holders for this permanent position. Only Australian citizens, permanent residents, or holders of an unrestricted permanent visa will be considered.
Please apply via the link or reach out to Martenique Crawford for a confidential chat via email at martenique.crawford@randstad.com.au.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
