executive assistant

We are currently partnering with a leading independent school to recruit an experienced, highly capable Executive Assistant. Supporting the Principal, Deputy Principal, and Business Manager, you will play a critical operational role as a key point of contact for staff, parents, board members, and external stakeholders.

Key Responsibilities

• Executive Administration & Calendar Management: Provide proactive, high-level administrative support to the Principal, Deputy Principal, and Business Manager, managing complex diaries, inbox triaging, travel arrangements, and expense reconciliations.
• Board & Governance Support: Prepare agendas, collate and distribute board packs, attend board and committee meetings, take accurate minutes, and track action items to ensure compliance deadlines are met.
• School Enquiries & Issue Resolution: Professionally manage, triage, and resolve high-level parent and community complaints, escalating sensitive matters appropriately while maintaining confidentiality and school values.
• HR & Financial Operational Support: Assist the Business Manager and executive team with confidential HR administration, staff records, and finance-related administrative tasks.
• Stakeholder Engagement: Act as a warm, professional first point of contact for senior leadership, handling all interactions with high discretion and professional standards.

Key Requirements

• Experience: Proven track record in an Executive Assistant or Executive Support role supporting senior leaders.
• Governance & Minute Taking: Strong background drafting agendas, attending formal board/committee meetings, and delivering concise, accurate minutes.
• Discretion & Confidentiality: High level of professional maturity, maintaining absolute discretion when managing confidential HR matters, financial documentation, student issues, and executive communications.
• Conflict & Complaint Resolution: Exceptional interpersonal skills with the ability to handle complex parent enquiries and high-level complaints calmly and diplomatically.
• Technical Skills: Advanced proficiency across Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams).
• Clearances: Must hold (or be willing to obtain) a current Working with Children Check (WWCC), RRHAN-EC certification, and First Aid qualifications.

How to Apply

If you are interested in applying for the role, please click the apply now button.

For further information or to answer any questions, please contact Kerrie Donohue on 0439001941 or email kerrie.donohue@randstad.com.au

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.