office admin coordinator

• Deliver professional reception and general office administration, including answering calls, managing post, receiving deliveries, and coordinating visitor key fobs

• Maintain meeting rooms, staff amenities, stationery, employee badges, desk signs, and intranet contact information

• Coordinate Shack and Darwin Support Office accommodation bookings, keys, and arrival and departure details

• Support meeting agendas, venue bookings, committee minutes, purchase orders, FlexiPurchase transactions, and Board travel arrangements

• Provide a helpful, respectful, and culturally aware experience for visitors, employees, suppliers, and callers

• Maintain accurate administrative records, process financial transactions promptly, and protect confidential information

• Follow work health and safety guidelines to keep shared office areas safe and tidy, and assist with corporate events during peak periods

• You are an organized, customer-focused administrator with strong attention to detail and the ability to communicate respectfully across diverse cultures.

• At least two years of reception or office administration experience is preferred

• Demonstrated customer service and telephone support experience

• Intermediate proficiency in Microsoft 365, including Outlook, Word, Excel, and Teams

• Clear written, verbal, and telephone communication adaptable to people from varied language, education, and cultural backgrounds

• Strong planning and prioritization skills with the ability to manage competing requests, bookings, and invoice reconciliations accurately

• Experience coordinating travel, accommodation, meetings, or purchase orders is advantageous

• Experience or an understanding of remote and regional Australia is desirable

• A current NT driver's licence, alongside a willingness to occasionally travel to remote communities via 4WD or light aircraft (subject to a 140kg aviation provider weight limit)

• competitive salary

• 5 weeks annual leave + 17.5% leave loading

• 12 % superannuation + access to salary packaging

Next Steps

If you feel you have what it takes to be successful in this role apply now with a current resume. For more information or a confidential discussion about your next career move, please contact the recruitment team on alpa@randstad.com.au or on (08) 8923 4390.