accounts payable officer

• Paying $48.40ph + super
• Footscray VIC location with hybrid working flexibility
• Temp contract until 27th November 2026 with possible extensions

About the Role

Our client is a VIC government organisation based in Footscray VIC. They are currently seeking an Accounts Payable Officer to come in and work with them on a temp contract until 27th November 2026.

Requirements for the role include:

• Relevant tertiary qualification in Accounting, Finance, Commerce or similar
• Knowledge of accounts payable processes and sound knowledge of the relevant legislation including current GST legislation and its application in terms of invoicing
• Experience with Civica system (Desirable, not essential)

Key responsibilities will include:

• Invoice & Payment Processing: Review, code, and process tax invoices, sundry payments, credit notes, and Councilor allowances accurately and in accordance with policies, GST rules, and statutory requirements.
• Reconciliation & Financial Reporting: Perform regular reconciliations of creditors, ledger modules, statements, and Corporate Charge Cards; prepare end-of-month reports, accruals/prepayments, and ad-hoc financial statements.
• Payment Run Management & Refunds: Prepare weekly payment runs, investigate EFT rejections, process bond and fee refunds, and manage corporate card transactions in ProMaster within delegation limits.
• Vendor & Customer Relations: Liaise with suppliers, staff, and external customers regarding invoices, payment queries, outstanding receipts, aged debt, and general correspondence.
• System Administration & Training: Deliver system support and training to staff for accounts payable, charge cards, and requisitioning modules, while maintaining master vendor records and category setups.
• Governance, Compliance & Process Improvement: Maintain AP policies and procedures, ensure secure record-keeping, update the Gift Card Register, and participate in system upgrade testing and internal control enhancements.
• Cross-Functional Finance & Administrative Support: Provide cross-coverage for AP staff, assist with bank reconciliations, payroll, rates, property updates, general journal entries, and other finance duties as directed.

What’s in it for you?
Working as a contractor with Randstad comes with many benefits including:

• Access to our benefits platforms offering discounts at a range of huge retailers
• 3 x pay runs per week ensuring you are always paid within the week
• Exclusive access to roles before we go to market
• Access to our employee assistance program services, including counselling services

If this is of interest, please send your CV along with a cover letter to jack.coleman@randstad.com.au

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.