submissions coordinator architecture in Sydney CBD

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job details

sydney cbd, new south wales
job category
Advertising, Marketing & Public Relations
job type
AU$ 70,000 - AU$ 90,000 per month
reference number
jade collins, randstad
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job description

Position Summary

Responsible for leading and compiling submissions for the NSW studio, and supporting submissions delivery practice-wide, working closely with the Directors, Marketing Group and Sector Leaders.

Responsible for the promotion and integrity of the clients brand across all marketing channels, including print and digital platforms

Preparation of marketing material

Essential Skills

  • Strong time management and organisational ability
  • Excellent communication skills: written, verbal and graphic/visual
  • Team work: active contributor with initiative, good collaboration and leadership skills
  • Strong understanding of tender programs and fee distribution
  • Effective coordination of multiple internal and external stakeholder inputs and deadlines
  • Software: Adobe InDesign, Acrobat / Microsoft Office, Powerpoint, Word, Excel

Key Responsibilities


  • Deliver high quality submissions in line with the brand, working closely with the Directors and Sector Leaders
  • Manage all submissions and tenders for the Sydney studio
  • Assist with VIC/practice-wide submissions and tenders when required
  • Research government websites, newspapers and client links for relevant tenders
  • Assist Directors and Sector Leaders with pipeline / forecasting
  • Build and maintain positive and productive relationships with clients and subconsultants
  • Maintain NSW sub consultant directory, and manage sub consultants during the tender stage


  • Develop high quality marketing materials for BD purposes, advertising and marketing campaigns and materials, ensuring brand consistency, development and promotion across all marketing channels including print, web, social media
  • Produce PowerPoint presentations, high quality graphic materials, marketing and promotional collateral for both external and internal use
  • Maintain marketing and promotional library including project and CV data, ensuring all information is up to date; assist in implementing and maintaining good practice methods for document storage
  • Responsibility for company’s annual marketing budget
  • Produce monthly marketing reports for Directors
  • Organise project photography

This is a permenant senior role and will report into the Business Development/Marketing Director. The administration team will report into you.

For more information please call Jade on 043774950, alternatively apply to the advert with your resume.


Administration Team Marketing Group Management Group Directors Sector Leaders Finance Director