senior executive assistant in Sydney CBD

posted
contact
demi mcallan, randstad
job type
temporary
apply now

job details

posted
location
sydney cbd, new south wales
specialism
administration & office support
job type
temporary
working hours
Full-Time
reference number
90M0381313_1554082236
contact
demi mcallan, randstad
apply now
Apply with

job description

The Role
We are seeking an experienced Executive Assistant to the CEO to provide high-level support to the
Chief Executive Officer for a 1 month period (covering annual leave) - full time office hours.


The Duties of the Executive Assistant to CEO may include, but are not limited to:

 Manage the CEO’s diary, emails and calls; bring priority matters to the attention of the CEO or
respond accordingly as required.
 Meeting coordination, appointment with both internal and external stakeholders including travel
bookings and itineraries.
 Organise weekly senior management meetings and monthly all staff meetings, compiling and
distributing agendas/presentations/required paperwork.
 Liaise in an effective and professional manner with staff and external stakeholders at all levels.
 Being pro-active; ensuring the CEO is appropriately briefed about forthcoming meetings and
events.
 Maintain confidentiality and privacy of the organisation’s business matters at all times.
 Provide high level word processing support including preparation and formatting letters.
PowerPoint presentations, memoranda, reports, journal articles and emails etc.
 Maintain file of agendas and corresponding documentation for upcoming appointments/meetings.
 Maintain records and files in TRIM.
 Act as first point of contact for the organisation’s Advisory Council, including meeting
organisation, agenda and paper preparation, presentations, timelines and budget management.
 Preparation of Ministerial Submissions, in conjunction with the policy team.


The Person
We are seeking a highly motivated, and experienced and professional individual.

The successful applicant will possess the following skills and abilities:
 Significant experience providing executive support to a Chief Executive Officer.
 Exceptional skills in liaising with internal and external stakeholders.
 Ability to determine priorities, when to escalate issues and to work with changing priorities.
 Highly professional at all times, ethical, discreet, maintains confidentiality.
 Technically proficient in MS Office: Word, Excel, PowerPoint, Outlook. TRIM experience
preferred.

If available and interested please apply now with your resume in a Word doc the call Demi on 8215 1063.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

skills

Personal Assistant, Executive Assistant, Executive Support, Public Sector

qualification

-

educational requirements

Secondary School/High School