project coordinator in Sydney

katie frost, randstad
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job details

sydney, new south wales
job type
working hours
6 years
reference number
katie frost, randstad
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job description

Randstad Technologies is partnering up with a large Government Organisation to identify an experienced Project Coordinator for a long-term contract opportunity.

Key responsibilities:

  • Track timesheets of all resources; journals, and accruals. Monitor Purchase Orders and track invoices against Purchase Orders. Process project invoices and contractor invoices.
  • Monitor the project plans to ensure that the PMs perform regular updates to the project / program schedule in Microsoft Project.
  • Create, monitor and close resource demand. Facilitate on boarding and induction of new project resources. Maintain team leave and training calendar, hardware, software and other requirements. Experience in resource management across multiple projects
  • Experience in preparation project documentation in conjunction with project and program managers. Preparing weekly, fortnightly and monthly reports to be circulated to the project management and senior stakeholders. Reports include project status reports, resource forecast reports, stage gate status reports, schedule health report, project spend dashboards.
  • Experience in minuting project status and technology steering group meetings. Produce and circulate the meeting decks to stakeholders. Transcribe and distribute minutes (decisions and actions) from the meetings and track actions till closure
  • Assist project managers with issues, risks, scheduling and change control management. Monitor the risk and issue register. Review the risks, issues, dependencies and assumptions regularly with the project managers, program manager and update register, if required escalate overdue ones
  • Experience coordinating production change control process/system. Assist the project managers in creating the change requests and check that the change requests meet the minimum standards. Maintain the change request log.
  • Support the governance and control of projects in accordance with project management standards. Develop processes for various activities, for example, portfolio reporting, stage gate reviews, project invoicing, resourcing and cost tracking.
  • Monitor current processes and implement suitable improvements to the existing processes. Prepare documents / guides on these project management processes for wider circulation

Additional Requirements

  • Advanced proficiency in the use of MS Project and MS Office suite / SharePoint.
  • Experience in working across multiple projects at the same time.
  • Experience in a large challenging enterprise environment
  • Strong ability to manage multiple tasks at the same time
  • Capability and skills in writing and publishing procedural documentation for project management and governance
  • Ability to meet deadlines
  • Demonstrated experience in managing challenging situations and people
  • Highly motivated and pro-active work ethic
  • PRINCE2/PMBOK Foundation or CAPM certification highly regarded

If your experience matches the above crietera and you're ready for a new challenge, please hit apply or send your details directly to

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.


Government Opportunity / 12 Month Contract / CBD Location / MS Project / PRINCE2 Foundation

educational requirements

Bachelor Degree