payroll manager (health) in Melbourne

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job details

melbourne, victoria
human resources
job type
working hours
au$ 110,000 - au$ 130,000 per year
reference number
david andrews, randstad
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job description

Our client is a growing health organisation based in Melbourne and they are currently seeking a payroll manager to help facilitate the successful delivery of payroll for their staff.

Within this role you will have direct participation in the payroll production and direct participation in the management of queries throughout the organisation.


- Checking the outsourced providers work and ensuring the payfile is correct before going to the bank.

- Managing the exceptions, checking everything over a certain threshold and checking concurrent employees pay is apportioned correctly.

- Handling the queries from the organisation and managing query resolution with the outsourced provider.

- Reporting on executive pay and bonus calculations.

- Conducting LSL, AL and Personal leave audits and conducting analysis on an ad hoc basis to ensure audit controls are in place and to ensure that management is aware of their LSL, AL and PL liability.

- Completing all requests for information relating to end of employment data from legacy systems.

- Completing statement of service requests.

- Understanding health awards and EBAs.

- Ensure succession planning is put into the team and there is a backup for the payroll manager to ensure the approval of pay is not delayed in the payroll manager's absence.

- Controlling the release of pay files and running pay checking files.

- Completing calculations in relation to EBA back-pays for legacy systems.

- Communicate effectively with stakeholders and deal with payroll related queries and issues on the phone, face to face and via email.

- Complete and review redundancy calculations.

- Sign off on work-cover payments and provide payroll advice to WH&S.

- Remuneration Certificates creation.

- Overpayment reconciliations and calculation of overpayments prior to system migration, also transferring unpaid overpayments and carrying out a monthly reconciliation.

- Salary and wage re-banks and managing the daily payroll banking account.

- ABS reporting through the ABS portal.

- Carrying out third party transactions (Child support, union payments, PAYG payments, EBA related payments).

- Payroll reconciliations, clearing, salary packaging, super, child support, union payments and PAYG

- Confirming all credits within salary and wage payroll bank account.

- Lodging year end file with ATO, reconciling payment summaries and assisting with end of year annual accounts.

- Running reports from the payroll system and conducing random audits to identify discrepancies or anomalies.

- VAGO-type auditing.

- Ensuring superannuation is paid, staff are updated and loading the superannuation file to the super clearing portal.

What you can expect:

- A hands-on role where you will actively and directly participate in the production of the payroll.

- As you can see above you will have first hand and manual exposure to the payroll production and query management process.

- There will be items of work that you can delegate out to the member of staff and coach them to carry out additional tasks, however the bulk of the role will be hands-on.

- Report directly into the CFO and liaise with the head of HR on a daily basis.

- Manage change within the organisation when and if new systems are introduced.

Development Opportunities...

- You will have a good support structure around you from an established and high performing IR team to help with award and EBA interpretation.

- Systems training available and training and development offered as standard.

- Courses available on different areas of the health industry.

- Potential to head up projects in the future such as a T&A implementation or a payroll system upgrade.


- As the payroll manager you will have an office but the environment is one that is open plan and bright. There is natural light within the offices and there are good facilities on site for the staff.


- The organisation has a hard working and successful culture who get the job done.

- They have a friendly and transparent environment who set expectations for their staff from the outset.

- You will join a team that is understanding of the need for flexibility sometimes.


- Management is supportive and keen on growth, there are many areas where HR will be involved but the role will report directly into the chief financial officer.

- Management has been described as hands-on, with sound judgement and excellent stakeholder engagement and communication skills.

Remuneration and Benefits:

- $120-$130k + superannuation with the ability to take salary packaging options available to health care.

- 08:30 - 17:30 hours and the potential to have an ADO.

To Apply

Please apply below for immediate consideration

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.


Payroll, health, hospital, medical devices, aged care, nurses award, victorian public health sector EBA, health and allied services,


None required but an understanding of the health industry and Victorian health EBAs.

educational requirements

Secondary School/High School