executive assistant in Sydney CBD

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job details

posted
location
sydney cbd, new south wales
specialism
administration & office support
job type
temporary
salary
AU$ 300 - AU$ 360 per day
reference number
90M0358865_1535591933
contact
thea lennon, randstad
phone
92339924
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job description

I'm working with a government client to find an Executive Assistant to work within the fast-paced Product and digital team. The role is rewarding and has the definite view to go permanent.

The Executive Assistant, will provide timely, effective, high-level Executive administrative and related support services to the Chief Product & Digital Officer and the broader Product and Digital leadership team to support its effective functioning.

The role of Executive Assistant:

demands excellent communication skills, customer(internal) empathy, and humility and will best suit an individual who is curious, flexible and has a learning mindset.

Key accountabilities

  • Plan and manage the efficient operation of the Senior Executive’s office and team
  • Schedule and maintain calendar of appointments, meetings and travel itineraries including resolving and rescheduling
  • Coordinate, write and review briefings to ensure timeliness and compliance with corporate style and format
  • Screen meeting requests, carry out research on meetings background, advice on appropriateness of attendance and prepare notes if required
  • Track correspondence and briefings, including registering documents in electronic document management systems
  • Develop, review and format high quality presentations and briefings, based on content and information provided, using software applications such as Excel and PowerPoint
  • Develop and maintain open, effective relationships with key internal and external stakeholders as the primary liaison for the Senior Executive
  • Research, collect and disseminate information in a timely and accurate manner on behalf of the Senior Executive ensuring the highest levels of confidentiality and probity
  • Manage and coordinate correspondence and reports in compliance with record management requirements including receipt, prioritising, undertaking or delegating preparation of replies and liaison with staff, including negotiating deadlines
  • Provide administrative support to meetings including compilation and distribution of agenda papers, taking meeting minutes, preparation of presentation materials, and liaising with external organisations to obtain or convey information

Key challenges

  • Understand Service NSW operations, procedures, policies and programs and be able to answer the general enquiries
  • Analyse the inquiries from different parties and responding to the inquiries at various levels of complexity
  • Be aware of the overall work of the division and the various activities, projects and deadlines to be able to appropriately prioritise work, and to ensure that support for the Senior Executive is available at all times
  • Exercise judgment in prioritising and organising access to the Senior Executive and dealing with requests for urgent information
  • Be vigilant and analytical when managing incoming calls, correspondence and other documents so as not to miss emerging trends and issues
  • Exercise judgment in determining how and who should deal with incoming matters and discretion and confidentiality when dealing with calls and correspondence

PLEASE CONTACT THEA LENNON - thea.lennon@randstad.com.au or call 02 8215 1084

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

skills

Executive Assistant with government experience

qualification

NONE

educational requirements

Secondary School/High School