executive assistant in Melbourne CBD

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job details

melbourne cbd, victoria
administration & office support
job type
working hours
au$ 80,000 - au$ 85,000 per year
3 years
reference number
phillippa whiteman, randstad
03 8319 1183
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job description

About our client

As a global leader in the world of logistics and freight, our client operate over 50 countries with over 1000 sites which has been built up over a period of 100years. With over 30,000 employees globally, our client are instrumental in paving the way providing the next generation of logistics and transport solutions to their customers.

About the role

Due to a significant workload, this role will be responsible for providing high level administrative support to the IT Planning and Transformation team. This role will see you managing a complex diary and email management, frequently having to be two steps ahead of Executive providing real time solutions.

responsibilities include;

  • Taking minutes of meetings and preparation of agenda's
  • Processing invoices and expense claims
  • Building rapport with wide range of stakeholders
  • Liaising with other EA's working within the business ensuring coordination of diaries.
  • Composing and editing of documents (Word, Excel and PowerPoint)

About you

You will be a self starter who has supported senior leadership figures throughout your career and enjoy working in partnership with your Executive. You can think outside the box and look at the big picture ensuring that nothing falls through the gaps. You will thrive building and managing relationships whilst being able to operate in a confidential manner at all times.

Prioritisation is key and you must be able to take a flexible approach to work by managing complex diary requirements. You will be a highly engaged individual who appreciates and respects others whilst being able to bring your strong resilience to the role when facing set backs.

Key skills include;

  • Strong computer skills including Microsoft Word, Excel, PowerPoint and Outlook
  • Ability to use and manage basic financial data
  • Ability to work independently and prioritise tasks
  • Clear concise communication skills

Apply Now

We would love to hear from you and find you that next career. Click on the link below providing a cover letter to support your application. Not ready to apply just yet? Contact Harpreet on 03 8319 1154 for more information.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.


Executive Assistant/ Team Assistant / Personal Assistant



educational requirements

Secondary School/High School