executive assistant to the senior executive team in Melbourne CBD

apply now

job details

melbourne cbd, victoria
job category
Administrative & Support Services
job type
AU$ 80,000 - AU$ 85,000 per month
reference number
michael tan, randstad
apply now

job description

Key Deliverables

Pro-actively manage diaries diary effectively and efficiently in order to allow the SET to undertake the requirements of their role.

Ensure all papers and/or briefings required for meetings are provided including scheduling adequate time for reading and review

Anticipate the demands of the SET time and proactively manage commitments and diary changes, at times without consultation (demonstrating an ability to make judgements)

Act as the point of contact between the SET and internal/external stakeholders

Draft correspondence, documentation or other material as required

Assess and prioritise all incoming emails, correspondence and telephone enquiries and take follow up action as appropriate ensuring Managers organisational requirements are met.

Organise travel arrangements, meetings, seminars and other administrative requirements

Keep the SET informed of all critical reporting timelines and take appropriate action as required

Co-ordinate internal leadership meetings, preparing and distributing minutes, agendas and follow up action items

Proactively identify process improvements and make recommendations to as appropriate.

Reconcile monthly corporate credit card statement and process invoices on behalf of the SET

Arrange catering and set up for onsite business lunches and events

Provide adhoc administrative support to wider leadership team as required

How to Apply

To Apply, Simply click ‘Apply Now’ to upload your CV and supporting Covering Letter (Microsoft Word format).

Alternatively, Please contact Michael at Randstad for further details or a confidential discussion on 03 8319 1201 and/or via email Michael.tan@randstad.com.au.


Desirable Qualifications and Experience


Proven experience as an Executive Assistant (equivalent experience within the government sector or not-for-profit)

Project management experience would also be considered desirable