executive assistant - corporate services in Melbourne

jessica filtness, randstad
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melbourne, victoria
administration & office support
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working hours
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jessica filtness, randstad
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job description

Key Responsibilities:

This position will support, organise and resource the Chief Finance Officer and Director
Shared Services.
The Executive Assistant is responsible for providing day to day management and high-level
support to the Chief Finance Officer and Director Shared Services in respect to administrative
support, Board sub-committee secretary and divisional communications, including support to
Board sub-committees and non-Board Committees

Duties include, but are not limited to;

• Daily brief on daily operational issues or as required
• Draft, manage and lead communication, proactively providing divisional updates as
required, ensuring active communication is provided across the business
• Proactively ensure information is flowing to relevant stakeholders
• Prepare regular updates from the CFO and Director Shared Services to various
• Coordinate team activities and functions as required
• Coordination of team, compilation and editing of organisational quarterly reporting
across the two divisions
• Act as Board sub-committee secretary for four committees, maintaining action logs,
agendas, annual work plans, distributing papers and taking minutes
• Liaise with the relevant chairs/speakers to ensure the committees are coordinated and
run effectively
• Maintain the quality of papers for committees, including standardisation of templates,
communication of timelines and review draft papers for consistency and
independencies with other papers and organisational issues
• Maintain SharePoint document repository to ensure appropriate document control of
committee papers

To be successful:

• Initiative to anticipate requirements and resolve potential issues to maximise the
effective use of the CFO and Director’s time
• Previous experience in coordination of Board and/or Sub-Committee for a medium to
large organisation
• Demonstrated experience and achievement in a similar administrative support
position in large organisation
• Demonstrated discretion and tact when dealing with sensitive and confidential issues
• Ability to identify and resolve problems and make appropriate recommendations
• Proven interpersonal and communication skills with the ability to build effective
relationships and liaise across all levels both internally, externally and with people
from diverse backgrounds
• Well-developed organisational and time management skills with the ability to plan
workload, prioritise, meet deadlines and a strong focus on attention to detail and
• Expertise and competency in programs including SharePoint, Word, Excel and
Outlook (or equivalent)

**To be sucessful in this position, you will need to undergo a working with children's check and a police check.

If you feel you meet the criteria mentioned above, please hit 'apply now' and upload your resume in word format only.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.


Executive Assistant



educational requirements

Secondary School/High School