executive assistant - 6 month fixed term in Melbourne CBD

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job details

melbourne cbd, victoria
administration & office support
job type
AU$ 7,000 - AU$ 67,000 per year
reference number
elizabeth clampit, randstad
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job description

This is an exciting opportunity to work closely with, and provide high level administrative and executive support to Senior Executive Officers. Executive Assistants are responsible for managing the Senior Executive’s diary and appointments, inbox and a broad range of other support activities, including providing support for meetings; preparation of meeting papers; organising venues; managing travel arrangements; and assisting the Senior Executive in fulfilling their responsibilities.

The Executive Assistant will liaise with a broad range of internal and external stakeholders have the ability to anticipate the needs of the Senior Executive and demonstrate flexibility and resilience.

The role will see you doing :

  • Provide active support to a branch or work area by undertaking 'front of office' functions, including greeting visitors, receiving and responding to phone calls, emails and correspondence, directing enquiries to the most appropriate service channel and assisting in resolving more complex customer issues that arise
  • Communicate with employees at all levels of the organisation, ministerial offices, external government departments and members of the public on behalf of the SES Officer
  • Apply sound judgment in providing executive and administrative assistance to senior executives, managing diaries, organising conferences and meetings and collating required documentation
  • Provide advice, organise, schedule and coordinate all travel arrangements and supporting documentation for the SES Officer and/or staff in a branch or work area
  • Build and sustain relationships and obtain cooperation and assistance within the work area and other areas of the organisation
  • Take personal responsibility for own development and training and assist with training less experienced employees within the work area
  • Understand and support the principles of the legislative, regulatory, and corporate policy and procedures as they apply in the organisation
  • Be responsive to changes and use common sense to solve problems that may be complex yet broadly similar to previous situations, research solutions which generally can be found in documented precedents or procedures
  • Apply sufficient expertise and experience to perform a range of procedural, operational, administrative, analytical and problem solving activities

You will have :

  • Demonstrated administrative and executive support knowledge and the experience to provide advice and resolve moderately complex issues from stakeholders
  • Well-developed organisational skills including the ability to manage information, records, email, diaries, appointments, correspondence, budgets and travel.
  • The ability to respond to, and prioritise competing and often urgent requests in a professional and efficient manner while maintaining high work standards and accuracy
  • The ability to achieve outcomes within required timeframes and manage confidential and sensitive information
  • Demonstrated ability to communicate complex information to various internal and external audiences
  • Proficiency in Microsoft Word, email and web-based applications

You Will be:

  • Put clients, external and internal, at the centre of everything you do
  • Work collaboratively with others to deliver the right outcomes for the community
  • Take ownership, exercise judgment and make reasonable decisions
  • Work in a flexible environment and adapt to meet immediate and future challenges
  • Serve the community by being passionate, committed, professional, energetic and determined in everything you do

This is a great opportunity for anyone with the relevant experience who is seeking an opportunity to further develop their skill set within the Government sector. To be considered for this role, please submit your application by clicking the appropriate link with your CV in a plain word document.

All applications will be reviewed and responded to within 14 days if successful for roles. If no response has been received within 14 days you have not been successful however we thank you for your application.





educational requirements

Primary School/Junior High