accounts & administration officer in Adelaide

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job details

adelaide, south australia
administration & office support
job type
working hours
reference number
paul solomon, randstad
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job description

Due to unprecedented growth, our client, a distribution business located in the inner southern suburbs requires an office professional to join their business assisting with the management of the accounts payable/receivable as well as all day to day office responsibilities.

Your key responsibilities will include:

  • Reception
    • answer telephone, screen and direct calls
    • take and relay messages
    • provide information to callers
    • ensure knowledge of staff movements in and out of organisation
    • provide general administrative and clerical support
    • prepare correspondence and documents
    • receive and sort mail and deliveries
    • maintain appointment diary either manually or electronically
  • Administration
    • administrative support across all company departments
    • maintenance of Electronic Directory
    • weekly payroll timesheet entering
    • bank reconciliations and posting journals
  • Accounts Payable
    • review and verify invoices and check requests
    • set invoices up for payment
    • enter and upload invoices into system
    • prepare and process electronic transfers and payments
    • prepare and perform payment runs
    • reconcile accounts payable transactions to end of period reports
    • research and resolve invoice discrepancies and issues
  • Accounts Receivable
    • generate invoices
    • debtor management - monitor EzyCollect program and action daily tasks
    • assist with debtor insurance applications and maintenance
    • carry out billing, collection and reporting activities according to specific deadlines
    • reconcile accounts receivable transactions to end of period reports
    • maintain accounts receivable customer files and records
    • investigate and resolve customer queries
    • process adjustments
    • communicate with customers via phone, email, mail or personally

Systems and IT required:

The following programs are used within this role and a level of competency is required in them;

  • EzyCollect
  • Microsoft Word
  • Microsoft Excel

To be successful in this role, the following attributes are essential:

  • Submit to all accountability measures put in place by the company
  • Accurate and timely reporting to company standards as required
  • Punctuality to be maintained at all times
  • Must be honest and trustworthy
  • Must be respectful
  • Must possess cultural awareness and sensitivity
  • Must demonstrate sound work ethics
  • Communicate regularly as required
  • Attend meetings and tele-conferences as directed
  • Submit regular Reports on time as set out in the Reporting Schedule
  • Manage time in an effective manner using specified company systems
  • Presentation – clean neat tidy appearance, work space
  • Develop an understanding with team members to the importance of perfect delivery, and foster a culture of high performance
  • Must be able to act professionally and responsibly with clients, employees, subcontractors, etc.

Please apply on-line or email

For a confidential discussion on this or similar roles please call Paul on 8468 8010

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.


Accounts payable & receivable


Accounts payable & receivable experience.

educational requirements

Secondary School/High School